FINAL REPORT
UPDATED CITYWIDE
PAVEMENT MANAGEMENT PLAN
OC Go
2022-2029
Submitted to:
City of Placentia, CA
May 23`d 2022
BUCKNA M
iNFRASSTRUCTURE GROUP, INC
May 23, 2022
Mr. Luis Estevez
Deputy City Administrator
CITY OF PLACENTIA
401 E. Chapman Avenue
Placentia, CA 92870
Subject: City of Placentia — OCTA Pavement Management Compliance Report 2022 Dear Luis:
As part of the 2022 Update of the Pavement Management Plan (PMP) for the City of Placentia, Bucknam Infrastructure Group, Inc. is pleased to submit the PMP reporting required by the Orange County Transportation Authority (OCTA). This data/report will be submitted to OCTA as part of the City's required biennial PMP prior to June 30, 2022.
The information contained in this report was used to develop the recommended improvement program for the pavement network. The report covers the following categories:
• Pavement Management Plan Certification
• Quality Assurance / Quality Control (QA/QC) Plan
• Pavement Management Data Files (electronic Placentia.e70 file format) • Pavement Management Plan that includes the following:
• Average Pavement Conditions For Each Segment in the Network (PCI Report) The Pavement Condition Index report shows the present condition of each street in the pavement network (Arterials and Locals). In addition, the report shows the basic geometry of each street segment.
• Seven-year Projected PCI Under Existing Funding Levels This report identifies the projected PCI's based on the local agencies current funding programs. This report details the PCI projects for the entire network, Master Plan of Arterial Highways (MPAH) roadways and Local streets.
• Seven-year Plan for Road Maintenance and Rehabilitation (Forecasted Maintenance Report)
The Forecasted Maintenance Report projects the street maintenance activities required for the next seven years, broken down to show maintenance levels for all streets. This includes all scheduled projects provided by the City for fiscal years 2022 through 2029.
• Alternative Funding Levels
OCTA has requested two reports indicating the necessary funding to maintain the City's current weighted average PCI as well as the necessary funding to improve the weighted average PCI by one PCI point over the next seven years. • Backlog by Fiscal Year (re: unfunded restoration, rehabilitation and reconstruction) • Percentage of total network in each of the five condition categories based on centerline mileage
• Local Match Reduction Reporting
•• In order to be eligible for Local Match Reduction of 10%, the following must be submitted:
o Measurable improvement of paved road conditions during the previous reporting period defined as an overall weighted (by area) average system improvement of one PCI point.
o No reduction in the overall weighted (by area) average PCI in the MPAH or local street categories
- or —
o Have road pavement conditions, for the overall network, during the previous reporting period within the highest twenty (20%) of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, defined as a PCI of 75 or higher, otherwise defined as in "good condition".
These reports will be submitted to the City of Placentia as part of the biennial Pavement Management Plan that is due prior to June 30, 2022. These reports will be packaged in a way that it will be easy for staff to review.
All comments received from the City have been incorporated in the reports that follow. All of the City's issues and needs that were brought to our attention are included in the report. It has been a pleasure working with you and the City on updating your Pavement Management Plan. We look forward to the continued success of this project and future teamwork with City staff.
Sincerely,
Bucknam Infrastructure Group, Inc.
Peter J. Bucknam
Project Manager
Infrastructure Management — GIS Services
Alif1 INFRASTRUCTURE GROUP, INC 1
BUCKNAM
3545 Seagate way, Suite 230
Oceanside, CA 92056
T: (766) 216-6529
www.bucknam lnc.com
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
AGENCY SUBMITTAL TABLE OF CONTENTS
I. Pavement Management Plan Certification 2
II. Executive Summary 3
III. Background 4
IV. Current Pavement Conditions (PCI) 8
V. Projected Pavement Conditions (PCI) 9
VI. Alternative Funding Levels 10
a. Maintain Existing Average Network PCI 10
b. Improve Average Network PCI 10
VII. Current and Projected Backlog by Year of Pavement Maintenance Needs 10 VIII. Centerline Mileage 11
IX. Percentage of Network in Each of Five Condition Categories Based on Centerline mileage 12 X. Reduction in M2 Local Match 12
XI. Appendix A — Seven -Year Road Maintenance and Rehabilitation Plan Based on Current or Expected Funding Level 13
XII. Appendix B — Complete Street Listing Current Conditions 14 XIII. Appendix C — GIS Digital Data 15
XIV. Appendix D — Quality Assurance / Quality Control Plan 17 • Introduction 17
• Objectives 17
• Structure of QA/QC Plan 17
• Condition Survey Procedures 18
• Accuracy Required for Data Collection 19
• Random and Systematic Re -Inspections 19
• PCI Comparison with Past Surveys 20
• Inspector Qualifications and Experience 20
• Safety Procedures 20
XV. Appendix E — Pavement Management Data Files 21
XVI. Appendix F — GIS Maps — Current Conditions 22
XVII. Appendix G —Additional PMP Budget Scenario (Increase PCI to 85) 24 Page i
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
CITY OF PLACENTIA PAVEMENT MANAGEMENT PLAN
- part of -
COUNTYWIDE PAVEMENT MANAGEMENT PLAN GUIDELINES
(OCTA Guideline — April 2020)
Prepared by: Bucknam Infrastructure Group, Inc.
Submitted to OCTA: June 30, 2022
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
I. Pavement Management Plan Certification
The City of Placentia, CA certifies that is has a Pavement Management Plan in conformance with the criteria stated in the Orange County Transportation Authority Ordinance No. 3. This ordinance requires that a Pavement Management Plan be in place and maintained to qualify for allocation of revenues generated from renewed Measure M (M2).
The plan was developed by Bucknam Infrastructure Group, Inc. using StreetSaver, a pavement management system conforming to American Society for Testing and Materials (ASTM) Standard D6433, and contains, at a minimum, the following elements:
• Inventory of MPAH and Local routes reviewed and updated biennially. The last update of the inventory was completed on April, 2022 for the Arterial (MPAH) and April 2022 for the Local streets;
• Assessment of the pavement condition for all routes in the system, updated biennially. The last field review of the pavement condition was completed in April, 2022; • Percentage of all section of pavement needing:
o Preventive Maintenance = 13.4%;
o Rehabilitation = 23.6%;
o Reconstruction = 3.7%
• Budget needs for preventive maintenance, rehabilitation and/or reconstruction of deficient sections of pavement for:
o Current biennial period $6,900,000;
o Following biennial period $8,515,000;
• Funds budgeted or available for Preventive Maintenance, Rehabilitation and/or Reconstruction. o Current biennial period $7,650,000;
o Following biennial period $6,900,000;
• Backlog by year of unfunded rehabilitation, restoration and reconstruction needs (See page 9); • The Pavement Management Plan is consistent with countywide pavement condition assessment standards as described in the OCTA Countywide Pavement Management Plan Guidelines adopted by the OCTA Board of Directors.
*An electronic copy of the Pavement Management Plan (with MicroPAVER or StreetSaver compatible files) has been or will be submitted with the certification statement. A copy of this certification is being provided to the Orange County Transportation Authority.
Submitted by:
Name (Print)
Signed
Deputy City Administrator/Public Services & Infrastructure Title
City of Placentia
Jurisdiction
Date
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
II. EXECUTIVE SUMMARY
2022 UPDATE OF PAVEMENT MANAGEMENT PLAN (PMP)
As the City of Placentia's infrastructure continues to mature Public Works priorities such as Local street overlay rehabilitation and proactive Arterial CIP maintenance are key projects to City staff. With the City mostly built -out, wear and tear on the infrastructure will occur at an ever-increasing rate. Pavement aging through annual weathering, dynamic and static vehicle loading, and increased usage, compounded with the increased cost of performing maintenance and rehabilitation, add to the yearly operational budget of the pavement network. System sustainability can only be achieved through proactive scheduling and the implementation of cost-efficient pavement applications.
In the upcoming years as the City continues to build upon this study through future inspections and maintenance work history, Placentia pavement data will continue to provide reliable data. This will enhance the PMP through detailed Orange County Transportation Authority (OCTA) OC Go funding analysis, City specific budgetary reporting and level of service reporting.
The Placentia PMP has been developed to assist City personnel by providing current data on the City's street network and to develop cost-effective maintenance strategies to maintain a desirable level of pavement performance on a network scale, while optimizing the expenditure of limited fiscal resources.
The project consisted of analyzing the City's 2020 dataset for quality and usability. In doing this, we were tasked to generate an updated Capital Improvement Program report that identified recommendations and deficiencies in the current operating and maintenance efforts put forth by the City.
We surveyed all designated arterial, collector (MPAH) routes this past spring to assist the City in being compliant with OCTA— OC Go April 2020 guidelines. Additionally, we updated the City's unique Pavement Management — GIS layer that will continue to assist the City in analyzing pavement conditions and other attribute information through the use of ESRI ArcMap.
Bucknam Infrastructure Group reviewed the City's previous maintenance efforts and the current 2021-22 proposed street improvements for pertinent pavement information in order to generate a CIP report that identified recommendations and opportunities for improvement in the current operating and maintenance efforts put forth by the City. The result of these work efforts is this report.
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
III. BACKGROUND (CITY OF PLACENTIA)
In late 1990, voters throughout Orange County approved a %-cent sales tax for transportation improvements known as OC Go, formerly known as Measure M2. Funding for streets and roads are included within the sales tax and are distributed to locals agencies through both formula and a competitive method. In late 2006, the renewal of OC Go was approved by voters that would continue the 1/2 -cent sales tax for thirty additional years, starting in 2011.
The primary of goal of this report is to comply with established guidelines from OCTA to ensure that field data collection and reporting efforts performed by outside consultants or local agency staff are consistent.
This is required in order that funding allocations can be reviewed and based on agency comparable pavement conditions. Specifically, our findings and recommendations provide Public Works administrators, managers and field personnel with:
* PMP report consistent with OCTA OC Go guidelines
the present condition status of the pavement network (arterial, collector, residential and industrial streets), as a whole and of any grouping or individual component within the City a ranked list of all streets, or segments of streets, by condition within the network rehabilitation/maintenance needs of each street segment by year an optimized priority maintenance and rehabilitation program based on cost/benefit analysis and various levels of funding
optimum annual pavement expenditure levels for pavement maintenance for the next seven (7) years
prediction of the life -cycle performance of the City's pavement network and each individual street section; and
pavement condition data and analysis presented in GIS through ESRI ArcMap Pavement is a dynamic structure where deterioration is constantly occurring; thus, the pavement management system needs to be updated on a regular basis to reflect these changes in pavement conditions, pavement maintenance histories, and maintenance strategies based upon budgetary constraints. In our approach to develop the City's forecasted maintenance recommendations we worked with Placentia Public Works/Engineering staff in identifying unit costs for all maintenance practices used on an annual basis. Currently, based upon the City's maintenance practices and their associated unit costs, the total replacement value of the Placentia pavement network is $255,330,012. This value clearly indicates that the City's pavement network is the most valuable and essential asset to Placentia. The City's use of slurry seal, AC Overlay and R&R practices are typically applied at a seven year, fourteen year and 21 year frequency respectively. These frequencies are typical but the City may see increases in deterioration rates due to environmental, load and high average daily traffic (ADT) volumes. For example, high ADT volumes along one of Placentia's arterial streets will increase deterioration rates for a previously applied AC Overlay compared to a small local street. These deterioration rates are monitored through frequent inspections and functional class deterioration analysis within the City's PMP database.
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
FINDINGS AND RECOMMENDATIONS
Through our assessment of historical maintenance performed within the City and through our discussions with City staff the conditional data found across the network clearly shows that the City has applied strong, preventative maintenance strategies over the past seven years. Pavement management involves frequent preventative maintenance; as pavement deteriorates through heavy traffic impacts, weathering and time, preventative maintenances (such as slurry seal, stop gap, etc.) have limited benefits. More aggressive maintenance applications must be used.
Our study has shown that key slurry seal and a strong Arterial overlay program will be needed over the next seven years to maintain the network's high level of condition. Currently, the City's two major streets networks (Local & Arterial) hold high weighted PCI values; it is our recommendation that a proactive, common sense overlay program and a continued slurry seal program be scheduled over the next several fiscal years. This will ensure that the citywide weighted PCI will sustain itself and allow for routine slurry seal maintenance to continue. Additionally, through this overlay program it is our recommendation that the MPAH network receive a higher amount of overlay funding.
We have found and recommend the following detailed items which should be reviewed and considered for a proactive approach to the future management of the PMP:
ARTERIAL / COLLECTOR (MPAH) FINDINGS AND RECOMMENDATIONS The actual workload requirements identified indicate that the Arterial (MPAH) street network is currently in "Good" condition. To maintain this condition, it is critical that preventive maintenance and overlay activities are funded at the levels identified on page 9 to maintain a "Good" network weighted average PCI value. Our MPAH findings for conditional data and recommendations for revenue expenditures are shown below:
• The Arterial network has a weighted PCI of 73.8
• The Arterial network consists of 49.2 centerline miles and 8,981,369 SF of pavement • Currently, 21% of the Arterial network (10.1 centerline miles) qualify for slurry seal/stop gap maintenance; 43% of the Arterial network (21.4 centerline miles) qualify for rehabilitation/reconstruction maintenance; 64% of the City's arterial roadways currently require no work for the next seven years
• At a minimum, Arterial maintenance projects should focus on the maintaining the current PCI at a weighted average of 75 over the next 7 years
o Maintain the Arterial funding allocation at an average annual level of $2,100,500/yr for the term of the CIP to generate the Maintain PCI identified on page 9 • Develop a proactive fiscal and planned approach to identify MPAH overlay projects based on the deterioration modeling within StreetSaver
o Demonstrated budget shown on page 9 is ample to increase the MPAH weighted PCI of
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
76.6 to 77.7 after seven years, however, the citywide deferred MPAH backlog increases from a level of $7.2 million to $9.5 million after seven years • Allocate MPAH revenues at an average of $2.5 Million /yr for the term of the seven-year CIP to generate the results identified on page 9 (V. Projected Pavement Conditions (PCI) - Increase PCI Funding); and
• Perform pavement inspections on the MPAH network every two years to build a solid planning model within StreetSaver to track PCI deterioration which also follows new OCTA guidelines for OC Go.
LOCAL (RESIDENTIAL STREETS) FINDINGS AND RECOMMENDATIONS The actual workload requirements identified indicate that the Local street network (residential streets) is currently in "Very Good" condition. To maintain this condition, it is critical that preventive maintenance and overlay activities are funded at the levels identified on page 9 to maintain a "Very Good" network weighted average PCI value. Our Local network findings for conditional data and recommendations for revenue expenditures are shown below:
• The Local network has a weighted PCI of 78.3
• The Local network consists of 81.7 centerline miles and 15,335,775 SF of pavement • Currently, 30% of the Local network (24.5 centerline miles) qualifies for slurry seal/stop gap maintenance; 26% of the Local network (21.5 centerline miles) qualify for rehabilitation/reconstruction maintenance and 44% of the Local street networks require no work for the next seven years
• At a minimum, Local maintenance projects should focus on the maintaining the current PCI above a weighted average of 80 over the next 7 years
o Maintain the Local budget allocation at an average annual funding level of $1,650,000/yr for the term of the CIP to generate the PCI identified on page 9 • Develop a proactive fiscal and planned approach to identify local overlay projects based on the deterioration modeling within StreetSaver
o Demonstrated below is the applied unit costs per SF for recommended utilized pavement applications as well as the annual inflation increases used throughout the seven year program;
2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 Seal Cracks
$1.00 $1.03 $1.06
$1.09 $1.13 $1.16
$0.56 YY' $058 I $0.60
$2.14 $2.20 $2.27
$1.19
Type it Slurry $0.50 $0.52i $0.534 _ $0.55
15" AC Overlay Lac $1.90 $1.96 $2.02 $2.08
2S" AC Overlay Art T $3.50 r,-•---.-.-...--.--.--
$3.61 $3.71 $3.82 $354 [ $4.06 $4.18
2" ARHM Art 1 $4.10 $4.22 I $4.35 j. $4.48 $4.61 i $4.75 E $4.90 AC Recon $1050 I $10.82 j $11.14 $11.47 $11.82 [ $12.17 j $1254
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
o Demonstrated budget shown on page 9 is ample to sustain the Local weighted PCI at average above 80 after seven years, however, the citywide deferred backlog increases from a level of $7.2 million to $9.5 million after seven years • Perform pavement inspections on the Local network every four years to build a solid planning model within StreetSaver to track PCI deterioration; also follows new OCTA guidelines for OC Go.
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
IV. CURRENT PAVEMENT CONDITIONS (PCI)
Rank
Mi.
PCI 2022
Pd 2020
PCI 2018
MPAH
Local
49.2 81.7
8,981,369
73.8 67.0
60.0 15,335,775
78.3 71.0
71.0 Citywide 130.9 24,317,144
76.6 ■ 71.0 67.0
Table above depicts centerline mileage
Historical Placentia PCI (2018 - 2022)
71.0 67.0 - "°
60.0 MPAH Local -City-wide
PC 12018
783
67.0 PC12020
PC12022
80.0 75.0
70.0 55.0
50.0 Condition
PCI Range MPAH
Tata! Mi.
% of Network
Very Good (86-100)
17.7 35.7
53.4 28.1%1
Goad (75-85)
6.0 19.5
25.5 1
.455
Fair (5474)
10.3 14.1
24.4 1
_896
Poor (41-59)
12.6 72
20.5 0.8%
Very. Poor (444)
2.6 4.5
7.1 3.796
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
V. PROJECTED PAVEMENT CONDITIONS (PCI) - CURRENT FUNDING 1Y
Today
2022-23
Current Funding Entire Net • - MP
$4,200.000
2023-24 $3,450,000
2024-25 $3,450,000
202 5-2 6
2026-27
2027-28
2028-29
$3,450,000
76.6 79.0
79.3 78.8
78.3 $3,450,000 78.1
$3,450,000
77.7 $3,450,000 77.2
Total
Average Annual Funding
$24,900,000
$3,557,143
$4,500,000
$4,000,000
53,504,000
$3,000,0[}0
52500,000
$2,000,000
51,500,000
$1,000,000
5500,000
50 73.8
75.8 76.0
75.8
78.3 79.6
80.7 79.9
75.6 79.5
75.2 74.9
74.5 79.3
78.6 ;�.�...._...._ 77.9
Projected Pavernent Condition (PCI) - Current Funding (2022-29) 1 9.3
7823
78.3 78.1
77.7 80.0
79.5 79.0
78.5 78.0
77.5 772
77.0 Today 2022-25 2023-24 2024-25 2025-26 2026-27 2027-28 202.8-29 Current Fund ng ..Entire Network
76.5 76.0
75.5 75.0
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
VI. ALTERNATIVE FUNDING LEVELS
Maintain Existing Average Network PCI
Fiscal Year Maintain PCI Funding Entire Network
MPAH Local
Today
2022-23
2023-24
2024-25
2025-26
2026-27
2027-28
2028-29
$3,450,000
$3,450,000
53,450,000
$3,450,000
$3,050,000
$3,100,000
$3,075,000
$23,025,000
$3,289,286
Improve Average Network PCI
76.6 78.5
79.2 78.6
78.2 77.8
77.0 76.6
I Year Increase PCT Funding Entire Network
Today
2022-23
2023-24
2024-25
2025-26
2026-27
2027-28
2028-29
53,450,000
53,450,000
$4,215,000
$4,350,000
$4,500,000
$5,C00,000
$5,500,000
Total
Average Annual Funding
$30,465,000
$4,352,143 A
76.6 78.5
79.2 80.1
79.9 73.8
75.8 76.0
75.8 75.6
75.0 74.2
73.8 78.3
79.6 80.7
79,9
79.5 79.0
78.6 ,..........
78.3 79.1
78.5 77.7
73.8 75.8
76.0 76.3
76.2 75.8
75.5 74.9
78.3 79.6
80.7 81.0
80.7 80.6
80.2 79.5
VII. CURRENT AND PROJECTED BACKLOG BY YEAR OF PAVEMENT
MAINTENANCE NEEDS
Plan Year Actual Funding Backlog
Maintain PCI Backlog.
Increase PCI Backlog
Current $7,211,500
2022-23 $5,591,300
2023-24
2024-25
2025-26
2026-27
2027-28
$4,836,400
$5,677,800
$6,945,100
$7,211,500
$5,591,300
$7,211,500
55,591,300
54,836,400
55.677,800
$6,945,100
$4,836,400
54,962,300
55,452,700
$9,856,200
$13,413,300
2028-29
514,913,100
$10,235,200
$14,102,500
$15,946,500
$7,319,400
$9,245,800
58,470,400
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
DEFERRED MAINTENANCE
Delaying repairs on streets where pavement conditions indicate a need generates deferred maintenance or "backlog". Deferred maintenance is work that is postponed to a future budget cycle, or until funds are available. As maintenance is deferred, the opportunity to apply preventive, life extending pavement treatments is forfeited and the ultimate cost of rehabilitation multiplies (i.e. slurry seal costs to overlay costs). By using the City's pavement maintenance applications and their associated unit costs, when a budgetary model is exercised within the PMP software the amount of deferred maintenance is calculated. Based upon the available budget applied to the model, deferred maintenance will increase or decrease.
As maintenance is deferred, the opportunity to apply life extending preventive pavement applications is lost and the ultimate cost of rehabilitation multiples. 518,000,000
$16,000,000
$14,000,000
512,000,000
510,000,000
58,000,000
$6,000,000
54,000,000
52,000,000
50 PCI and Deferred Backlog Comparison (All Three Scenarios) Today 2022-23 2023-24 2024-25 2025-26 2026-27 2027-28 2028-29 - Current Bwklog Maintain PCI Backlog Increase PCI Backlog - C_irrent Fund eig PCI Maintain Funding PCI • Increase Funding PCI
81.0 80.0
79.0 78.0
77.0 76.0
75.0 74.0
In the case of Placentia, the City's forecasted annual street maintenance budget will allow the amount of deferred maintenance on both the Arterial and Local networks to increase through FY 2029. The high amount of more expensive backlogged overlay work on the Arterial and Local program continues to generate high amounts of deferred maintenance costs.
VIII. CENTERLINE MILEAGE
Rank
W. PCI
Mi.
SF
M PAH
local
73.8 78.3
49.2 81.7
8,981,369
15,335,775
Citywide
76.6 130.9
24,317,144
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
IX. PERCENTAGE OF NETWORK IN EACH OF FIVE CONDITION CATEGORIES
BASED ON CENTERLINE MILES
Condition
Good
Fair
Poor
PCI Range
(86-100)
(75-85)
(60-74)
(41-59)
(0-40)
Network
MPAH
Percent Area of Area of Pavement Percent Centerline
Total Pavement (SF) Mi. of Network
1.3.5% 3,290,676 13.5%
Centerline MBe ge
of Network
17.7 Local
MPAH
Local
MPAH
Local
MPAH
Local
MPAH
Local
27.8%
6,769,714 27.3%
35.7 4.5%
15.0%
7.2%
10.3%
10.0%
6.395
1.7%
3.6%
X. REDUCTION IN M2 LOCAL MATCH
1,094,938 4.695 6.0
3,651,319 14.995 19.5
1,758,276 7.8% 10.3
2,516,741 10.8% 14.1
2,421,085 9.795 12.6
1,528,571 6.095 7.9
416,394 2.095 2.6
869,430 3.4% 4.5
A local agency match reduction of 10% of the eligible cost for projects submitted for consideration of funding through the M2 Comprehensive Transportation Funding Programs (CTFP) call for projects is available if the local agency either:
a. Shows measurable improvement of paved road conditions during the previous reporting period defined as an overall weighted (by area) average system improvement of one Pavement Condition Index (PCI) point with no reduction in the overall weighted (by area) average PCI in the Master Plan of Arterial Highways (MPAH) or local categories:
or
b. Have road pavement conditions during the previous reporting period, within the highest 20% of the scale for road pavement conditions in conformance with OCTA Ordinance No. 3, defined as a PCI of 75 or higher, otherwise defined as in "good condition".
Road conditions found through our 2022 PMP management study shows that the City is eligible for Local Match Reduction based on the current network weighted PCI of 76.6 (system currently has a weighted PCI over 75).
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
XI. APPENDIX A - SEVEN YEAR ROAD MAINTENANCE AND REHABILITATION
PLAN BASED ON CURRENT OR EXPECTED FUNDING LEVEL
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
XII. APPENDIX B - COMPLETE STREET LISTING CURRENT CONDITIONS
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
XIII. APPENDIX C - GIS DIGITAL DATA
Introduction
The OCTA GIS Section maintains a spatial inventory of transportation infrastructure which mostly consists of major arterial streets, roads, and highways. A key component of road information is pavement condition. Maintaining an inventory of pavement condition will enhance OCTA's GIS visualization and analysis capabilities and assist in understanding the transportation investment needs throughout the region. Therefore, a GIS dataset in digital format should be included in this report.
Structure of GIS Data
The GIS dataset must consist of linear geographic features that represent road/street segments. All segments that are part of the report should be included in the GIS dataset. The attribute information of each segment should generally follow the format of the Complete Listing of Current Street Conditions in Appendix B above.
The GIS data requirements are discussed below. Most commercial and open -source GIS software provide industry -standard tools to manage GIS data to meet these requirements.
GIS Digital Data Format
The GIS data must be submitted in either one of the following formats:
• Esri Shapefile, or
• Esri File Geodatabase
Metadata
The GIS data are required to have associated metadata. The minimum metadata items required are:
• Title of Dataset
• Tags (A set of words that can be used by GIS to search for the resource. For example: "pavement", "transportation", "roads")
• Summary (A brief purpose statement of the dataset)
• Description (A brief narrative of the dataset's content) • Credits (A recognition of those who created or contributed to the resource) Spatial Geometry Type
The spatial geometry of the segment features must be lines that represent the roadway centerline as accurately as possible.
Proiection
The GIS data must have spatial reference information and have its coordinate system identified and
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
embedded in or associated with the data file(s). All GIS data submitted to OCTA should be in the following projected coordinate system:
• NAD 1983 State Plane California VI FIPS 0406 (US Feet) - More information about this system can be found at: https://spatialreference.ore/ref/epsg/nad83-california-zone-6-ftus/ GIS Feature Attributes
The required segment attributes are:
• Street name
• Unique segment identifier (Segment ID from original source if available) • Name of intersecting road at the beginning of a segment • Name of intersecting road at the end of the segment
• Current pavement condition index (PCI)
• Current PCI inspection date
• Length of road segment in feet
• Width of road segment in feet
• Paved area of road segment in square feet or square yards • Projected PCI at end of Seven -Year Road Maintenance and Rehabilitation Plan Additional attributes such as number of through travel lanes, direction of travel and pavement surface type may be provided.
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
XIV. APPENDIX D - QUALITY ASSURANCE / QUALITY CONTROL PLAN
Introduction
When performing data collection in any field, the need for quality control is paramount as it is essential for accurate planning, analysis and design. This is particularly true for collecting pavement distress data for a pavement management program.
The Quality Assurance / Quality Control (QA/QC) Plan establishes minimum quality standards for performance and procedures for update of the pavement management program.
Objectives
This document constitutes a formal QA/QC Plan for the City of Placentia. It was prepared on March, 2018 and last revised in March, 2018.
Specifically, it is intended for the 2022 Pavement Management Plan Update. The focus is on the collection of network -level pavement distress data (defined by National Cooperative Highway Research Program (NCHRP) Synthesis 401 Quality Management of Pavement Data Collection, as "Network -level data collection involves collection of large quantities of pavement condition data, which is often converted to individual condition indices or aggregated into composite condition indices".
This document also addresses the QA/QC plan requirements of the Orange County Transportation Authority (OCTA)'s "Countywide Pavement Management Plan Guidelines" (Section 2.4), adopted in May 2010.
Structure of QA/QC Plan
The following components are addressed in this QA/QC Plan:
• Condition survey procedures used;
• Accuracy required for data collection;
• Inspector qualifications and experience; and
• Safety.
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
Condition Survey Procedures
The governing document in performing condition surveys for the City of Placentia is ASTM D6433-16 "Standard Practice for Roads and Parking Lots Pavement Condition Index (PCI) Surveys." Both asphalt concrete (AC) and Portland cement concrete (PCC) pavements are included in this protocol. The following distresses are collected for each pavement type:
Asphalt • 1 Portland Cement I I. - (Jointed)
1. Alligator (fatigue) cracking
2. Bleeding
11. Blow-up/Buckling
'2. Corner Breaks
3. Block Cracking
4. Bumps and sags
5. Corrugation
6. Depression
7. Edge Cracking
3. Divided Slab
14. Durability ("D") Cracking
15. Faulting
6. Joint Seal damage
7. Lane/Shoulder Drop-off
8. Joint Reflection Cracking 18. Linear Cracking
9. Lane/Shoulder Drop-off 19. Patchin (lar e) and Utility Cuts
10. Longitudinal &Transverse Cracking 110. Patching (small)
11. Patching and Utility Cut Patching 111. Polished Aggregate
12. Polished aggregate 12. Popouts
13. Potholes 13. Pumping
14. Railroad Crossing 14. Punchout
15. Rutting 115. Railroad Crossing
16. Shoving 16. Scalin map crackin and crazing
17. Slippage Cracking 117. Shrinkage Cracks
18. Swell 0.8. Spading (corner)
19. Weathering 119. Spalling (joint)
20. Raveling
As required by the Orange County Transportation Authority (OCTA), the City of Placentia must prepare and implement a quality assurance / quality control (QA/QC) plan regarding pavement management inspection as they pertain to StreetSaver. For the purposes of this report, Bucknam has demonstrated below how our project team implemented QA/QC procedures during the project.
Our QA/QC plan focuses on the how each pavement inspection is performed, what distresses are collected and ensures that it complies with the OCTA guidelines defined within the "Countywide Pavement Management Plan Guidelines (CPMPG)".
As shown within the OCTA (CPMPG), our staff followed and delivered on the requirements stated within Chapter 2, page 2-5 which require specific QA/QC data (Items A through G). Additionally, Chapter 3 requires numerous data/deliverables from local agencies for OC Go eligibility. All general PCI budgetary report submittals will follow the Chapter 3 guidelines.
In conjunction with the outlined items within the CPMPG Section 2 we have summarized our QA/QC procedures below:
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
a. Descriptions of condition survey - Our staff follows the required Condition Survey Protocols (CPMPG, Chapter 2); our staff assesses each pavement section for the minimum distresses outlined within Chapter 2, page 2-1. Additionally, based on the pavement conditions found, we collect all MicroPAVER/StreetSaver Army Corps of Engineers (ACOE) distresses, if found within the sample sections; for example, if slippage cracking, potholes, etc. are found our survey technicians record the proper information.
b. How data was collected - Our surveys follow the OCTA accepted walking requirements. All sections that our staff surveys are performed through the walking method, approximately 10% of all sections surveyed were complemented with windshield surveys based on unique conditions found. Our staff physically measures the width of every section as well as measure for any square footage adjustment that need to be added or taken away from a sections "true area" (i.e. cul-de- sac, bus pads, street width variances, etc.). Samples taken always include a minimum of 2,500 SF coverage unless specific section limits prohibit this. Arterial section samples utilize a 3,500 SF sample size due to the larger section area (this is within the ASTM D6433-16 sample size calculation. Field crews typically include one individual for residential pavement sections while Arterial (MPAH) routes utilize a two -person crew for safety, traffic control and increases quality control.
c. Accuracy required for data collection - We use a statistical sampling approach for measuring the quality of our field technician's work. In this manner, 10 percent of the original surveys are re- surveyed by a different survey crew than the original, supervised by a field supervisor, and the results are compared to the original surveys. Our QC process involves checking the field crews' work in a "blind study" fashion. Quality control checks are performed at the end of each survey week. This ensures that all field personnel are properly collecting section samples, distress types and distress severities for all street segments.
• When QA/QC issues are found, our staff documents the issues within StreetSaver's user interface. If distress types found are not within the 97% accuracy our QA/QC is expanded beyond our minimum 10% resurvey to 20% of the original survey d. Random and Systematic Re -Inspections —As described above our staff re -inspects, as a minimum, 10% of the original survey (OCTA only requires 5%). Per the agencies requests, our staff will submit PCI reports to the agency as project status reports for their review. Agencies will typically review specific pavement sections for PCI accuracy based on recent overlay or slurry seal maintenance; this serves as an initial accuracy check on our surveys (outside Bucknam QC efforts).
Additionally, our staff performs "ride -a -long" surveys with local agency staff to build consensus on how our MicroPAVER/StreetSaver ACOE surveys are performed, recorded and reported on.
Random re -inspections will include a representative selection across the following categories:
• Functional classed (i.e. MPAH, locals);
• Surface types (e.g. AC or PCC);
• Pavement conditions (e.g. good, fair, poor);
• Inspectors;
• Geographical areas, if applicable.
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
For systematic re -inspections, this could be due to noticed trends such as specific treatment types (e.g. open -graded mixed), a specific inspector or geographical area. In these cases Bucknam continues to utilize a 10% re -inspection policy.
e. PCI Comparison with Past Surveys - if previous inspection data is available, new PCI's calculated through the most recent inspections will be compared to previous PCI's. If the variance in PCI is greater than +/- 10 PCI points, these sections will be flagged for further investigation and/or re- inspection (In the cases that a PCI increases or decreases by 10 points follows the established CPMPG guidelines; Appendix A, page A-18).
f. Schedule of data submittal — Pending on the City's last major PMP submittal, Bucknam will assist the agency in submitting the following:
g.
•• Master Plan of Arterial Highways (MPAH) routes will be surveyed and reported on at least once every two years
• Local streets will be surveyed and reported on every six years ❖ Corresponding MPAH and local PCI reporting and budgetary reporting will be submitted every two years
Experience of Inspectors — Bucknam staff have been trained on the use of StreetSaver and the ACOE StreetSaver segment calibration and inspection practices. Mr. Peter Bucknam (Project Manager) and Mr. Shaun Russo (Lead Field Technician) have completed the StreetSaver Certification of Professional Development courses. All Bucknam field technicians are trained using the ACOE survey methodologies and have passed OCTA's prequalification testing. Bucknam Infrastructure Group inspectors have attended formal training on pavement condition distress surveys. This training was conducted prior to performing any work using the ASTM D6433-18 protocols, consistent with OCTA's requirements.
1. • . 1.,.. I. c1 I • - . , •,
Shaun Russo
3/1/2019
Aaron Cohodas
Josh Logsdon
Cade Bucknam
2/15/2020
2/15/2020
2/15/2020
OCTA
OCTA
OCTA
OCTA
h. Field data collection safety procedures — Bucknam field survey techniques utilize the following procedures:
a. All vehicles are properly marked or flagged with appropriate sign markings indicating that a "PAVEMENT SURVEY IS IN PROGRESS"
b. All vehicles have the proper flashing amber light beacons placed on the top of the vehicle to allow for proper visibility and line -of -site warning c. Large MPAH routes are surveyed using two field technicians to increase traffic control warning and safety
d. While parking or stopping along the survey route, vehicles legally park within the right- of-way or use a parking lot
e. All field technicians wear ANSI — 105 Class 11 safety vests
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
XV. APPENDIX E - PAVEMENT MANAGEMENT DATA FILES
The City of Placentia StreetSaver database (.bat file) has been enclosed for City and OCTA use. This data and the associated reporting data includes:
• Street names and limits for the City's public streets • Street identifiers (Branch ID, Section ID)
• Direction
• Begin and end of section
• Length, width and true areas
• Functional Classification (MPAH, Local)
• Number of travel lanes
• Pavement Condition Index (PCI) and date of inspection • Type of recommended treatment
• Cost of recommended treatment
City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
XVI. APPENDIX F - GIS MAPS / CURRENT CONDITIONS
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PCI Ranges
- 86 - 100 (very Good )
TS - BS (Good)
60-74 (Fair)
- 41 - 59 (Poor)
D - 44 (Very Poor)
City of Placentia, CA
2022 Pavement Condition Index Map
Prepared by
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City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
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City of Placentia, CA
Street Work Since 2017
No Recent Worts
.4.0 Overlay
Slurry. Seel
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City of Placentia, CA
2022 Citywide Pavement Management Plan - OCTA Submittal Final Report - June 30, 2022
XVII. APPENDIX G -ADDITIONAL PMP BUDGET SCENARIO (INCREASE PCI TO 85) Based on the City's request, Bucknam produced an additional seven-year budget scenario that focused on arterial and local pavement analysis that would generate a citywide PCI of 85. Utilizing the previous three (3) scenarios as benchmark studies, we approached this analysis with the goal to not only achieve a PCI of 85 within the seven-year timeframe but reduce the deferred backlog to minimum amounts.
The results below demonstrate these goals and results. We have included the seven-year budgetary model below that demonstrates the annual funding needs to proactively increase the weighted PCI to the desired value:
Fiscal Year Increase PCI Funding Entire Network MPAH Local Today
2022-23
2023-24
2024-25
2025-26
2026-27
2027-28
2028-29
$7,750.000
$8,800,000
$9,655,000
$8,450,000
$8,840,000
$8,650,000
$8,200,000
Total $60,345,000
Average Annual Funding $8,620,714
76.6 82.1
83.5 84.8
85.2 84.5
85.0 85.1
73.8 79.3
80.7 82.0
82.4 81.8
82.3 82.4
78.3 83.8
85.5 86.7
87.0 86.2
86.4 86.5
As shown, the annual average funding required to achieve and sustain a PCI of 85 within Placentia is $8.6 million/yr. This is a 142% increase in annual funding compared to the City's active $24.5 million seven- year budget allocation. Additionally, and more importantly, the City's deferred backlog under this model decreases by 89% to a level of $773,400 by FY 2028-29; compared to the $24.5 million budget where the backlog increases to a level of $14,913,100 by FY 2028-29, a 107% increase.
This model shows a proactive and heavy increase in annual funding, however, the results demonstrate that the City can initial front -load annual funding (i.e. FY 2022 through FY 2025 and achieve a PCI of 85) totaling $26.2 million to achieve a PCI of 85. This front -loaded budget is very similar to the City's seven- year $24.5 budget, it simply achieves the desired result within three years vs. seven and greatly reduces the deferred backlog to minimal amounts.
City of Placentia, CA
2022 Citywide Pavement Management Plan — OCTA Submittal Final Report — June 30, 2022
To further emphasize the PCI and deferred backlog results we have included below the graphical data that demonstrates all four scenarios shown in this report.
$18,000,440
$16,000,000
514,000,000
$12,000,000
510,000,000
58,000,000
$6,000,000
54,000,000
52,000,000
50 PCI and Deferred Backlog Comparison (All Four Scenarios)
86.0 84.0
82.0 80.0
78.0 1 ' 76.0
74.0 i i . ■ 1 72.0
Today 2022-23 2023-24 2024-25- 2025-26 2026-27 2027-28 2028-29 Current Backlog
Maintain PCI Backlog Increase PCI Backlog
Increase PCI Backlog
Current Fundng PCI Maintain Funding PCI ♦ Increase Funding PCI # !nu ease PCI85