PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING MINUTES
June 21, 2022
5:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.orc/pctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at [email protected]. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at [email protected] or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
CALL TO ORDER: Mayor Shader called the meeting to order at 5:02 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
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ORAL COMMUNICATIONS:
Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Damien R. Arrula, City Administrator Employee Organization: Placentia Firefighters' Association (PFA)
2. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
3. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Title: City Attorney
4. Pursuant to Government Code Section 54956.9 (d)(2):
CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation
Significant Exposure to Litigation: (1 Case)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy M. Albitre INVOCATION: Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE: Fire Chief Jason Dobine
PRESENTATIONS:
a. Proclamation Placentia Clean and Kind Award
Presenter: Mayor Shader
Recipients: Tricia Canales and Audrey Canales
Mayor Shader presented a Placentia Clean and Kind Award and Proclamation to Audrey Canales. At a very young age Audrey has showed generosity and kindness to the Placentia K9 Program and Police Department by connecting with canine Keira and supporting K-9 fundraisers. She is being recognized for her service and kindness to her community, Orange County, the State of California.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there were four (4) items on the Closed Session agenda, the City Council discussed each of the items, and there was nothing further to report.
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CITY ADMINISTRATOR REPORT:
City Administrator Arrula introduced one (1) new City of Placentia Employee.
He introduced Senior Human Resources Technician Cyndi Veloz. Cyndi has worked in local government at various agencies for the last 21 years. She has 15 years of experience in Human Resources and enjoys the challenges and demands of the profession. Cyndi is currently pursuing a Bachelor of Arts in Political Science to further her professional and academic endeavors.
ORAL COMMUNICATIONS:
The following residents expressed opposition to the Santa Fe Avenue closure and commented on issues related to parking, unsafe traffic flows and conditions, and graffiti in the Old Town area. They requested that the street be reopened to traffic, expressed frustration about the delays in the construction of the parking structure, and encouraged the City to develop a comprehensive plan for improvements in the Old Town area.
Kevin McGann
Geno Apicella
David Ramos
Marisa Ramos
Stephen Gaines
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith reported that he attended a Joint Use meeting with the Library and Public Works Staff and noted that the Library has two new Board Trustees. He also announced that Summer Programming has started and encouraged residents to refer to the Palm Quarterly for more information on classes and events. The Palm Quarterly can be accessed on the City's website or a physical copy can be pick up in City Hall. Information on registration can be obtained at www.placentia.org\ classes Councilmember Green reported that he attended the Brown Bag lunch that City Administrator Arrula presents to employees and commented on the informative presentation. He also reported that he attended meetings of the Downtown Merchant's Association and Mosquito and Vector Control. He commented on the exhibits at the new information center at the Mosquito and Vector control headquarters. Lastly, he noted that he attended a birthday party for a 100 -year -old resident and Veteran.
Councilmember Yamaguchi encouraged residents to participate in a community survey for the Atwood Channel trail noting that the link to the survey is available at www.placentia.orc He shared his thoughts about the two El Monte Police Officers who were killed in the line of duty and noted that the meeting will be adjourned in their honor. He noted that the meeting will also be adjourned in memory of Frank G.
Tripepi who was a lifelong friend of Councilmember Green, former long-term City Manager of Rosemead and a mentor to him.
Mayor Pro Tem Wanke announced that the City and Placentia Community Foundation are now selling personalized commemorative bricks to the community for installation in the Kraemer Memorial Park Dolphin fountain plaza area. He encouraged those interested in the Legacy Brick Program to contact Community Services at (714) 993-8232 or to visit the website at www.placentia.orc/legacybrick Mayor Shader reported that she attended the Old Town Merchant's Association meeting. She invited and encouraged all residents of District 1 to attend a City Briefing which will take place at the Whitten Center on June 30, 2022 at 6 p.m.
1. CONSENT CALENDAR (Items 1.a. through 1.I.):
Mayor Shader pulled Item Nos. 1.c., 1.g. and 1.h., and Mayor Pro Tem Wanke pulled Item 1.k. Motion by Green, seconded by Smith, and carried a (5-0) vote to approve the remaining Consent Calendar items., as recommended.
1.a. Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
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1.b.
City Fiscal Year 2021-22 Register for June 21, 2022
Check Register
Fiscal Impact: 1,106,990.96
Electronic Disbursement Register
Fiscal Impact: 867,719.15
Recommended Action: Receive and file
(Received and filed, as recommended)
1.c. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State of Emergency Fiscal Impact: None
Recommended Action:
1) Approve Resolution R-2022-39, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.
Mayor Shader pulled Item 1.c. to vote separately on the item. Motion by Wanke, seconded by Green, and carried a (4-0-1) vote to approve Item 1.c., as recommended, Shader abstained.
1.d.
Measure M Eligibility Application Package for Fiscal Year 2022-23 Fiscal Impact: Revenue: $990,171 in Estimated Measure M Funds (180000-4092) Recommended Action:
1) Authorize Staff to submit the 7 -year CIP project list utilizing Measure M funding; and 2) Approve Resolution No. R-2022-40, a Resolution of the City Council of the City of Placentia, California Concerning the Status and Update of the Pavement Management Plan for the Measure M (M2) Program; and
3) Authorize Staff to submit the Measure M Eligibility application package to OCTA to ensure continued eligibility for Measure M funding and receipt of Local Fair Share M2 funds.
(Approved 5-0, as recommended)
1.e. Approval of Agreement with California Department of Parks and Recreation for Improvements of Jaycee Parkette for the Statewide Park Development and Community Revitalization Program (Prop 68)
Fiscal Impact: Expense: $610,000 Jaycee Parkette Improvements Revenue: $610,000 Prop 68 State Grant Funds
Recommended Action:
1) Approve the Grant agreement with the California Department of Parks and Recreation for the acceptance of grant funding in the amount of $610,000 for the purposes of renovating Jaycee Parkette; and
2) Approve Resolution No. R-2022-42, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator, and/or his designee, to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.f. Agreement with Great Western Installations Inc. for the Installation of Existing Park Amenities at Goldenrod Park and Koch Park
Fiscal Impact: Budgeted: $174,200 CIP Budget Fund
Expense: $ 64,202 CIP Budget Fund
Recommended Action:
1) Award a Public Works Agreement to Great Western Installations Inc, for the installation of park amenities at Goldenrod Park and Koch Park in the amount of $64,202.00; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
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1.g. Amendment to Purchase Order for Two Fabricated Steel Garage Structures for Fire Station #2, City Project No. 5105
Fiscal Impact: Expense: $ 83,515.00 Approved Purchase Order $ 34,185.00 Increase in Price
$ 117,700.00 Adjusted Purchase Order Amount
Available $ 88,966.77 General Fund (105105-6185 & 6850) Budget $ 96,345.00 Measure U Fund (795105-6185)
$ 185,311.77 Available Budget
Recommended Action:
1) Authorize the City Administrator to approve a change order in the amount of $34,185 for a revised purchase order amount of $117,700.00; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Mayor Shader pulled Item 1.g. to get further clarification on the purchase, noting that she was unable to view the photos of the steel garages. Mayor Pro Tem Wanke shared photos of the garage structures.
Motion by Shader, seconded by Yamaguchi, and carried a (5-O) vote to approve Item 1.g., as recommended.
1 h. Amendment No. 2 to Compressed Natural Gas Fueling Station Lease Agreement with Trillium USA
Fiscal Impact: Revenue: $75,000 Annual Base Lease Payment $14,500 FY 22-23 Estimated Fuel Royalty Payment
Recommended Action:
1) Approve a one-year term lease extension through June 30, 2023 with Trillium USA to operate the City's CNG fuel station; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney; and 3) Authorize the City Administrator to administratively approve another 12 -month term extension in 2023, if needed, and provided no other sections of the agreement are amended.
Mayor Shader pulled Item 1.h. to get further clarification of the item noting that she was unable to view the proposed agreement. Mayor Pro Tem Wanke shared an electronic copy of the agreement with Mayor Shader. She expressed concerns about the number of extensions granted on the lease. Motion by Shader, seconded by Yamaguchi, and carried a (5-O) vote to approve Item 1.h., as recommended.
1.i. Placentia S.T.R.O.N.G. Project Grant Funding by the Project Safe Neighborhoods Fiscal Impact: Expense: $ 537,160
Revenue: $ 537,160 Project Safe Neighborhoods
Recommended Action:
1) Authorize the City's participation in the Placentia S.T.R.O.N.G. Project; and 2) Authorize the City Administrator to execute the necessary documents in a form approved by the City Attorney and accept the program funds. (Approved 5-O, as recommended)
1.j.
Extension of Time Limit for a Total of 12 Additional Months for Tentative Parcel Map (TPM) No. 2020-124 Pertaining to the Subdivision of a +/- Oi9-Acre Lot into Three Residential Townhome Condominium Units Located 803 W. La Jolla Street within the High Density Residential (R-3) Zoning District Fiscal Impact: Approximately $28,767 of Development Impact Fee Revenue Prior to Construction of a Three (3) Residential Unit Townhome Building Recommended Action:
1) Adopt Resolution R-2022-41, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and approving the extension of approval Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 5 of 11
for a total of 12 months of Tentative Parcel Map (TPM) 2020-124 pertaining to the subdivision of property located within the High Density Residential (R-3) Zoning District and site on property at 803 W. La Jolla Street and making findings in support thereof.
(Approved 5-0, as recommended)
1.k. Contract Amendments for Human Resources Support Services Fiscal Impact: Expense: $75,000 Professional Services (101512-6099) $35,000 Contract Services (101512-6001)
Budget: $75,000 Professional Services (101512-6099)
$35,000 Contract Services (101512-6001)
Recommended Action:
1) Approve Amendment No. 2 to Professional Services Agreement with Lisa Carter for an additional not -to -exceed amount of $35,000; and
2) Approve Amendment No. 1 to Professional Services Agreement with MV Cheng & Associates Inc. for an additional not -to -exceed amount of $75,000; and 3) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
Mayor Pro Tem Wanke pulled Item 1.k. to obtain further clarification on the item and asked City Administrator Arrula for an explanation for the request to amend the agreement, expressing concerns about the costs.
City Administrator Arrula explained that Deputy City Administrator Ramirez would provide clarification and additional information. He noted that consultants were filling in during the time period when the City was not properly staffed and assisted with recruitments and the operation of the Human Resources Department.
Deputy City Administrator Ramirez clarified that Lisa Carter handled all recruitments for the City and that the position was recently filled. She noted that MV Cheng provided multiple individuals including an HR Clerk to organize the hiring panels and an HR Analyst to handle benefits. The HR Analyst position has also recently been filled. In addition, an HR Manager was handling worker's compensation and she will be phased out as of June 30th. There were various individuals covering these positions for the last six months.
In response to Mayor Pro Tem Wanke's question about Ms. Carter's compensation, Deputy City Administrator Ramirez explained that Ms. Carter fell behind on invoicing and the City was unaware of the costs that were being incurred.
Councilmember Yamaguchi asked about the spending allowance policy. City Administrator Arrula responded that the spending allowance was increased to $40,000 and he approved the original contracts under his authority.
Councilmember Yamaguchi expressed concerns about internal controls citing concerns that the contracts should have been approved by the City Council. However, it is important that the City pay for services rendered at this point. Deputy City Administrator Ramirez explained that the invoicing was in arrears.
Motion by Shader, seconded by Green, and carried a (5-0) vote to approve Item 1.k., as recommended.
Amendment No. 3 to Professional Services Agreement for Provision of Building Inspection, Permit Technician and Fire Plan Check and Inspection Services Fiscal Impact: Revenue: $100,000 (102532-4163)
Expense: $100,000 (102532-6050)
Recommended Action:
1) Approve Amendment No. 3 to the Professional Services Agreement with CSG, to provide professional services as needed related to building plan check, building inspection, building permit technician staffing, and fire plan check and inspection services for a term ending June 30, 2023; and
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 6 of 11
2) Approve Resolution No. R-2022-45, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2021-22 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to approve up to two (2) additional one-year extensions pursuant to the terms of the subject Amendment No. 3 to the Professional Services Agreement with CSG.
(Approved 5-0, as recommended)
2. PUBLIC HEARING:
2.a. City of Placentia Fiscal Year 2022-23 Annual Operating Budget, Position Allocation Plan, Annual Gann Appropriations, Capital Improvement Program, and Placentia Public Financing Authority Annual Budget
Fiscal Impact:
General Fund
Special Revenue
Debt Service
Enterprise
Internal Service
Fiduciary
$45,482,968
20,636,805
404,450
6,599,550
3,286,900
5,503,447
$45,429,130
18,095,453
404,450
7,000,265
3,286,900
5,610,139
Totals $81,914,120 $79,826,337
Recommended Action:
1) Open the Public Hearing concerning the City of Placentia Budget for Fiscal Year 2022- 23 and Capital Improvement Program (CIP) for Fiscal Year 2022-23, consider all public testimony, ask questions of Staff, and close the public hearing; and 2) Adopt Resolution No. R-2022-43, a Resolution of the City Council of the City of Placentia, California, taking actions necessary to adopt the Fiscal Year 2022-23 Annual Budget; and taking actions necessary to adopt the Fiscal Year 2022-23 Capital Improvement Program (CIP) Budget with an appropriation of $11,036,911; and authorizing the Position Allocation Plan and Compensation Plan for Fiscal Year 2022- 23; and
3) Authorize the City Administrator to release appropriation controls for the General Government Department and Risk Management fund outside of the normal quarterly process, as necessary; and
4) Approve the use of the County's population growth and California per capita income growth as determined by the State Department of Finance for the calculation of the Fiscal Year 2022-23 Annual Appropriation Limit; and
5) Adopt Resolution R-2022-44, a Resolution of the City Council of the City of Placentia, California, approving and adopting the Annual Appropriations Limit for the Fiscal Year 2022-23 in the amount of $108,567,534.
Recommended Action Placentia Public Financing Authority:
1) Conduct the Public Hearing concerning the Placentia Public Financing Authority Budget for Fiscal Year 2022-23; and
2) Adopt Resolution No. PPFA-2022-01, a Resolution of the Placentia Public Financing Authority (PPFA) Board of Directors of the City of Placentia, California, taking actions necessary to adopt the PPFA's Fiscal Year 2022-23 Annual Budget.
Mayor Shader opened the continued Public Hearing at 7:51 p.m.
City Administrator Arrula introduced Director of Finance Lampman to give a presentation on the annual Budget, the Capital Improvement Program, the Position Allocation Plan, the Annual Appropriations Limit, Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 7 of 11
and the Placentia Public Financing Authority Budget. The presentation included a citywide summary of all funds, the proposed General Fund Budget, proposed revenues, proposed expenditures, a summary of personnel changes, the General Fund balance, other funds, the proposed Capital Improvement Program Budget, the Annual Appropriation Limit, and Staff's recommendations.
Councilmember Smith expressed appreciation for the thorough presentation and explanation of the position allocation plan.
Councilmember Green expressed appreciation to Staff for the excellent budget presentation noting that it was one of the best over the last 20 years and commented on all the progress made by the City.
Councilmember Yamaguchi expressed appreciation to Staff for their hard work and making modifications as requested by Council. He expressed concerns about the leadership positions in the budget and expressed the need for further review and studies.
Mayor Pro Tem Wanke thanked staff for separating out the City Administrator's Department in the budget. He inquired about the Fire and Life Safety budget and the separation from Dispatch services noting that it is difficult to ascertain the cost of the Fire Department since they are separated. He stressed the importance of receiving a total cost for the Police and Fire Departments so that the public can be informed. He added that having dispatch services under Administration is unusual.
Finance Director Lampman responded that a study could be done noting that dispatch services fluctuate from year to year. She indicated that she completed a recent breakdown of services and commented on new positions within dispatch services.
Mr. Arrula commented on reports prepared by subject matter experts hired by the City who indicated that the dispatch center was understaffed and commented on recent hires to correct understaffing issues.
Mayor Pro Tem Wanke stressed the need to inform the public about the costs of transitioning to our own Fire Department and the costs for the Police Department. He urged for transparency.
Mayor Pro Tem Wanke asked if the City had a Homeless Liaison Officer (HLO). Chief Butts responded that they have a patrol officer that spends 60-70 percent of his day addressing homeless issues.
Mayor Pro Tem Wanke commented that it was his understanding that the City would have a dedicated HLO officer after the opening of the Navigation Center. He commented on homelessness issues in various part of the City and expressed concerns about increased numbers and the lack of a dedicated officer handling these issues.
City Administrator Arrula stated that he would report back on the dedicated HLO Officer noting that he has a meeting scheduled with the North County SPA to discuss services associated with the Navigation Center.
In response to a question by Mayor Pro Tem Wanke about the increase in pay for the Media Services position, Mr. Arrula noted that the salary and responsibilities of the position was not consistent with similar positions in other cities.
Mayor Pro Tem Wanke asked if the City has considered outsourcing the services.
City Administrator Arrula commented on the existing and increasing needs for media services and explained that in discussions with Staff, a full-time position is needed to provide consistent and reliable services. Private companies have proven to be costly or not interested due to high demand for services.
Mayor Pro Tem Wanke expressed concerns that the Budget is more heavily focused on administration and not in balance with the needs of public safety and what the public expects. He expressed appreciation to Ms. Lampman and her team for their efforts on the Budget.
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Mayor Shader noted that this is the last time that the Budget will include American Rescue Plan Act monies. She added that the money from the Federal Government was one-time money to help cities with recovery from the Covid-19 pandemic. She added that the City uses professional consultants to assist with forecasting as part of the Budget and asked about positions titles and how it affects PERS.
Finance Director Lampman explained that position titles in the City are consistent with position titles in other municipalities and agencies and do not impact PERS.
City Clerk McKinnell stated that the City Clerk's Office had received no electronic communications for Item 2.a.
Mayor Shader closed the public hearing at 8:32 p.m.
Motion by Green, seconded by Smith, and carried a (3-2, Yamaguchi and Wanke voted no) to approve Item 2.a., as recommended.
3. REGULAR AGENDA:
3.a. 2022 Pavement Management Plan Report and Presentation Fiscal Impact: There is no fiscal impact associated with the recommended action.
Recommended Action:
1) Receive and file the 2022 Pavement Management Plan Report and Presentation. (Received and filed, as recommended)
City Administrator Arrula introduced Acting Deputy City Administrator Estevez to give a brief presentation on the 2022 Pavement Management Plan.
In response to Mayor Pro Tem Wanke's question about the condition of various streets in his neighborhood that were last paved in 2011, Deputy City Administrator Estevez explained that slurry seal projects are scheduled over many years and are in progress. He added that the goal is to improve every street over 10 years and at this point the City is 5 years into the pavement improvement schedule. He stated that he would review the maintenance schedule and report back on specific streets. He noted that the Hamer Island area would be worked into the schedule.
In response to Councilmember Smith's question about evaluating and modifying the schedule as needed, Deputy City Administrator Estevez noted that the schedule can change because of coordination with other projects such as the fiber project.
Councilmember Smith also inquired about paving cost management strategies with adjacent cities.
Deputy City Administrator Estevez explained the challenges working with adjacent cities and provided examples where the City was able to piggyback on paving projects. Councilmember Smith also asked about staging paving projects with utility companies noting that sometimes the roads are excavated shortly after paving has been completed. He expressed concerns about paving patches by utility companies noting the poor quality of some of the patches.
Deputy City Administrator Estevez responded that the City does have a Paving Ordinance and the Public Works Inspector does follow up and require repaving when necessary. He also noted that Staff meets quarterly with the utility companies to discuss and coordinate projects.
Mayor Shader asked for clarification on the amount the City spent on road maintenance and rehabilitation in Fiscal Year 2021-22 and questioned the difficulty of reaching the $5.1 million annual allocation which was proposed to allow the City to reach a projected completion of road rehabilitation by 2027.
In response to a question by Councilmember Yamaguchi regarding the grading standards for streets, Deputy City Administrator Estevez responded that slurry seal raises the grading standard of the street to"good". Councilmember Yamaguchi also requested that the final presentation be uploaded to the City's website.
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Mayor Pro Tem Wanke asked if in the future, the pavement management presentation could be made to the Council prior to the beginning of the Budget process so that the Council could be better informed when making Budget decisions. He also inquired about whether the City is responsible for Imperial Highway and commented on damage to an area on Imperial Highway. Deputy City Administrator Estevez responded that Cal Trans is responsible for Imperial Highway and he would reach out to his contacts about the damage on Imperial.
Mayor Shader expressed the importance of being cognizant of residents tolerance levels when a number of streets are being paved concurrently. She asked is there is an industry standard or percentage that is used to limit disruptions. Deputy City Administrator Estevez responded that Staff is cautious of multiple street closures that could impact traffic in the City and pays particular care in managing the work. The City also uses Nixie to make notifications to the public.
Mayor Shader asked that this item be brought back to Council in the near future to discuss the possibility of accelerating roadway projects. City Administrator Arrula stated that the item could be brought back in the first quarter. He noted the significant progress the City has made in improving the streets and commented on the importance of maintaining a balance of infrastructure projects throughout the City.
3.b. Introduction and First Reading of Ordinance No. O-2022-06, An Ordinance of the City Council of the City of Placentia, California, Adding Chapter 10.72 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 10 (Peace, Morals and Safety) of the Placentia Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City Fiscal Impact: Any increase in the number of criminal cases prosecuted by the Placentia City Attorney's Office as a result of the ordinance is expected to be managed by currently budgeted City Staff.
Recommended Action:
1) Introduce, and read by title only, Ordinance No. O-2022-06, An Ordinance of the City Council of the City of Placentia, California, Adding Chapter 10.72 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 10 (Peace, Morals And Safety) of the Placentia Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City.
(Approved 5-0, as recommended)
City Administrator Arrula introduced Police Chief Brad Butts to give a brief presentation on establishing regulations prohibiting the unlawful possession of catalytic converters in the City.
Mayor Pro Tem Wanke asked if the catalytic converters are being sold to standard recycling companies and recommended that a copy of the adopted Ordinance be sent to recyclers. Chief Butts responded that some recycling companies do a better job of requiring documentation from individuals who are selling catalytic converters but not all do. Chief Butts added that the Ordinance will be shared with area recyclers so that they are aware.
City Attorney Bettenhausen referred to a section of the Ordinance regarding core recyclers that states that these recyclers are required to obtain ownership documentation from individuals recycling.
Councilmember Green asked if there can be a workshop or event where City residents can have their catalytic converters tagged or marked.
Police Chief Butts responded that the Police Department had coordinated such an event with Tokyo automotive and hundreds of cars were marked. He added that the new Community Services Officer will be working on crime prevention in the City and coordinating outreach and education.
Mayor Shader commented on insurance claims and the impacts felt to not only the victim but to all through increased premiums. She noted that she is pleased to offer an enforcement tool to the Police Department to assist in deterring criminal activity in the City.
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CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Councilmember Green thanked City Administrator Arrula and the Finance team for the excellent budget presentation.
Mayor Pro Tem Wanke inquired about the status on the final report on Hemingway Street.
Councilmember Green offered his thoughts about the loss of his lifelong friend Frank G. Tripepi.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:15 p.m. in memory of Corporal Michael Paredes, El Monte Police Officer; Officer Joseph Santana, El Monte Police Officer; and Frank G. Tripepi, lifelong friend of Councilmember Craig Green, former long-term City Manager of Rosemead and a true professional in governmental affairs and business, to a regular City Council meeting on Tuesday, July 5, 2022 at 5:30 p.m.
Rhonda Shader, Mayor/Agency Chair
ATTEST:
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Robert S. McKinnell, City Clerk/
Agency Secretary
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Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 11 of 11