Regular Meeting Agenda
July 5, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.ora/pcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkplacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aplacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 1 of 8
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
July 5, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 2 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
July 5, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Title: City Attorney
2. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 336 W. Santa Fe Avenue (APN: 339-392-05)
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Parties: Homeless Intervention Services of Orange County Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 3 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
July 5, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION:
Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE:
Police Sergeant Matt Herren
PRESENTATIONS:
a. Proclamation July 2022 as Parks and Recreation Month Presenter: Mayor Shader
Recipients: Veronica Ortiz, Community Services Supervisor, Community Services CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 4 of 8
1. CONSENT CALENDAR (Items 1.a. through 1.h.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2021-22 Register for July 5, 2022
Check Register
Fiscal Impact: $2,283,988.74
Electronic Disbursement Register
Fiscal Impact: $1,151,053.96
Recommended Action:
Receive and file
1.c. Amendment No. 1 to Professional Services Agreement with Dudek Corporation for Engineering Design Support Services for the Tod Crowther Sewer Pipeline Replacement Project
Fiscal Impact: Expense: $ 40,000.00 Engineering Design Services Available
Budget: $ 465,997.00 Total Available Proiect Budget
$ 465,997.37 (713101-6750) TOD Sewer
Development Impact Fees
Recommended Action:
1) Approve Amendment No. 1 to Professional Services Agreement with Dudek Corporation for an additional $40,000 to complete additional design work for a cumulative contract not -to -exceed amount of $72,255.00; and 2) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
1.d. Contract Change Order No. 5 for Old City Hall Office Renovation Project No. 5106 Fiscal Impact: Expense: $465,000.00 Original Construction Contract $ 29,455.39 Previously Approved Change Orders (1-4)
$ 44,538.71 Contract Change Order No. 5
$538,994.10 Total Contract Amount With Change Orders
Budget $619,605.00 Measure U Fund (795106-6185)
Recommended Action:
1) Authorize the City Administrator to approve Contract Change Order No. 5 with A2Z Construct Inc, in the amount of $44,538.71.
1.e.
Second Reading of Ordinance No. 0-2022-05, Whereby Chapter 23.78 of the Municipal Code Shall be Amended Regarding the Standards and Regulatory Requirements for the Storage of Recreational Vehicles and Recreational Apparatuses on Private Property within Single -Family Residential Districts (Zoning Code Amendment 2022-02)
Fiscal Impact: None
Recommended Action: Approve
1.f. Second Reading of Ordinance No. 0-2022-06, Adding Chapter 10.72 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 10 (Peace, Morals and Safety) of the Placentia Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 5 of 8
Fiscal Impact: Any increase in the number of criminal cases prosecuted by the Placentia City Attorney's Office as a result of the ordinance is expected to be managed by currently budgeted City Staff.
Recommended Action: Approve
1.g. Purchase of Additional 800 MHz Radios for the Placentia Fire and Life Safety Department
Fiscal Impact: Expense: $98,217.03 Total Purchase Price of Radios Budget: $98,217.03 CIP (106207-6840)
Recommended Action:
1) Authorize the City Administrator to approve a purchase order to Motorola Solutions for the purchase of 800 MHz radios for a not -to -exceed amount of $98,217.03; and 2) Authorize the City Administrator to approve change orders to Motorola Solutions for a total project amount not to exceed $9,820 (10% of the project cost); and 3) the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
1.h.
Public Works Agreement with Signature Flooring Inc. for the Resurfacing of the Oberle Gym Floor CIP Project No. 5205
Fiscal Impact: Expense: $120,00 CIP FUND
Contribution: $62,500 St Jude Contribution (505205-4760) Budget: Available Budget: $62,500 Measure U (795205-6850) $62,500 Misc Grant Fund (505205-6850)
Recommended Action:
1) Approve a Public Works Agreement for the resurfacing of the Oberle Gym flooring to Signature Flooring Inc. for a not -to -exceed amount of $120,000; and 2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount or $12,000; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
2. PUBLIC HEARING:
2.a. Introduction and First Reading of Ordinance No. 0-2022-07, Amending Section
22.28.021 (Urban Lot Split) and Chapter 23.13 (Two -Unit Housing Development) to Incorporate Objective Standards within Single -Family Residential Districts in Connection with the Implementation of Senate Bill 9 (Zoning Code Amendment 2022-03)
Fiscal Impact: None
Recommended Action:
1) Open the public hearing concerning Ordinance No. 0-2022-07; and 2) Receive the Staff report, consider all Public Testimony, ask any questions of Staff; and 3) Close the public hearing; and
4) Find that adoption of Zoning Code Amendment No. 2022-03 is categorically exempt from environmental review and direct Staff to file a Notice of Exemption, pursuant to CEQA Section 15061(b)(3); and
5) Waive full reading, by title only, and introduce for first reading, Ordinance No. 0-2022- 07, an Ordinance of the City Council of the City of Placentia, California, finding that approval of Zoning Code Amendment No. 2022-03 is not a "project" under the California Environmental Quality Act (CEQA) pursuant to SB 9 as adopted by the State of California; and, approving Zoning Code Amendment No. 2022-03, an Ordinance of the City of Placentia, California amending Section 22.28.021 (Urban Lot Split) and Chapter 23.13 (Two -Unit Housing Development) to incorporate objective standards.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 6 of 8
3. REGULAR AGENDA:
3.a. Annual Comprehensive Financial Report for the Period Ending June 30, 2021 Fiscal Impact: None
Recommended Action:
1) Receive and file the Annual Comprehensive Financial Report for the period ending June 30, 2021, as recommended by the Financial Audit Oversight Committee; and
2) Presentation from Pun Group
3.b. Appointments to Fill Vacancies on Various City Commissions and Committees Fiscal Impact: None
Recommended Action:
1. Make the necessary appointments to fill the vacancies listed below:
a. One (1) vacancy on the Park Arts & Recreation Commission (PARC) b. One (1) vacancy on the Planning Commission
c. One (1) vacancy on the Senior Advisory Committee
d. One (2) vacancy on the Veterans Advisory Committee
2. Direct Staff to update the City's master Commission and Committee vacancy list and continue the Commission and Committee Application/Recruitment process for any remaining vacancies and present to City Council at a future meeting for consideration of appointments.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 7 of 8
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, July 19, 2022 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Amendment No. 4 to PSA with Biggs Cardosa for the Golden Avenue Bridge Replacement Project
• NOC Rose/Alta Vista Street Resurfacing Project
• NOC FY 2021-22 Slurry Seal Project
• City Project 1201 - FY 2021-22 Arterial Roadway Rehabilitation Project • City Project 1305 - ADA Ramp Installation Project
• Memorandum of Understanding - PFA
• Agreement for Professional Auditing Services
• Public Hearing for FY 22-23 Refuse Rates
• Study Session: Speed Hump Policy
• Military Banner Program Amendment
CERTIFICATION OF POSTING
I, Nancy M. Albitre, Interim Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the June 21, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on June 16, 2022.
Nancy M. Albitre
Interim Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 8 of 8