TO:
VIA:
FROM:
DATE:
Placentia Cit Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE JULY 5, 2022
SUBJECT: CONTRACT CHANGE ORDER NO. 5 FOR OLD CITY HALL OFFICE RENOVATION PROJECT NO. 5106
FISCAL
IMPACT: EXPENSE: $465,000.00
$ 29,455.39
$ 44,538.71
$538,994.10
SUMMARY:
ORIGINAL CONSTRUCTION CONTRACT
PREVIOUSLY APPROVED CHANGE ORDERS (1-4)
CONTRACT CHANGE ORDER NO. 5
TOTAL CONTRACT AMOUNT WITH CHANGE
ORDERS
BUDGET $ 619,605.00 MEASURE U FUND (795106-6185)
A Contract Change Order for the Old City Hall Office Renovation Project covering a major unforeseen condition and extra work is being presented to the City Council for its consideration.
A2Z Construct Inc. has been contracted by the City to construct the above-mentioned project.
During the course of the demolition work, it was discovered that the south wall of the room addition to the original building was in poor condition and must be replaced with new footings, framing, insulation, drywall, paint and stucco. The entire east wall requires insulation, new drywall, and paint, though 17' of that wall will also require replacement of wood framing and stucco. There have been four previous change orders that have been approved by the City Administrator that fell within the approved contingency amount.
RECOMMENDATION:
It is recommended that the City Council take the following action:
Authorize the City Administrator to approve Contract Change Order No. 5 with A2Z Construct Inc. in the amount of $44,538.71.
DISCUSSION:
On February 15, 2022, the City Council awarded a Construction Contract to A2Z Construct Inc. for the Old City Hall Office Renovation Project, not -to -exceed amount of $465,000. In addition, the City Council authorized the City Administrator to approve contract change orders for this project up to 10%, or $46,500.
1.d.
July 5, 2022
City Council Agenda
July 5, 2022
This project is the third in a series of building renovations and restoration of Old Placentia City Hall. The City is pursuing these renovations as the building's use will be changing. Old City Hall will be used by the Placentia Fire and Life Safety Department as the Department's headquarters and the Placentia Chamber of Commerce (Chamber) which will be transferring their operations from the City's Main Street property to Old City Hall. The scope of this current project consists of the complete renovation of the interior office space to create new and expanded workspaces; a new employee restroom and breakroom; new furnishings, fixtures, and equipment; a new conference/training room; and a remodeled conference room for the Chamber's use in conjunction with their new offices.
During the demolition work, it was discovered that the condition of the existing east and south walls of the room addition to the original building that was built in the 1960's was severely damaged and new framing is needed. Direction was provided to the Contractor to cut two feet of the existing interior drywall to expose the existing framing, with the hopes that only minor repairs were needed. The east wall exhibited better overall existing conditions and only requires insulation, new drywall, and paint for the majority of the length, though seventeen feet (17') of it will also require the replacement of wood framing and stucco. The south wall warrants a complete replacement, including new footings, framing, insulation, drywall, paint, and stucco. This was an unforeseen condition that was only uncovered during the interior space demolition.
FISCAL IMPACT:
The cost for Contract Change Order No. 5 amounts to $44,538.71. The previous four (4) contract change orders were approved by the City Administrator as they were within his administrative approval limit however this change order exceeds his aggregate approval limit and is presented to the City Council for its consideration and approval. The revised total construction contract amount is $538,994.10. Sufficient funds are budgeted and available in the Fiscal Year 2021-22 Capital Improvement Program Budget to cover this expense. As such, sufficient funds exist for the recommended action.
Prepared by:
Masoud ' epa
City Eng'n - er
Reviewed and
ved:
Luis Estevez V
Deputy City Administrator
Attachment:
Contract Change Order No. 5
Reviewed and approved:
Jennifer Lampman
Director of Finance
. Reviewed and approved:
Damien R. Arrula
City Administrator