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SUMMARY:
Placentia Cit Council
CITY COUNCIL
CITY ADMINISTRATOR
DIRECTOR OF COMMUNITY SERVICES
JULY 5, 2022
AGENDA REPORT
PUBLIC WORKS AGREEMENT WITH SIGNATURE FLOORING INC. FOR THE RESURFACING OF THE OBERLE GYM FLOOR CIP PROJECT NO. 5205 EXPENSE:
CONTRIBUTION:
AVAILABLE BUDGET:
$120,00 CIP FUND
$62,500 St Jude Contribution (505205-4760)
$62,500 Measure U (795205-6850)
$62,500 Misc. Grant Fund (505205-6850)
St. Jude Hospital ("St. Jude") approached the City of Placentia ("City") to continue working with the City on the Healthy Communities Initiative to support community health and wellness. The partnership between St. Jude and the City has been extremely successful over the past four (4) years and has provided thousands of dollars in grant funding for facility renovations, including repairs of the rubberized surfacing for two (2) parks, re -plastering of both community pools, and the addition of exercise equipment at three (3) parks.
The purpose of the grant is to partner with the City to assist in the reduction and prevention of obesity by supporting residents to increase physical activity and healthy eating in low-income neighborhoods. The grant deliverables focus on providing increased physical activity opportunities to children, teens, and adults. The City Council approved the grant award at the December 7, 2021 City Council meeting. Per the grant agreement, up to $142,500 shall be used to purchase early childhood playground equipment for Santa Fe Park, resurfacing of the basketball court at Oberle Gym and food programs at the Whitten Community Center.
Additionally, the Placentia Parks Initiative (PPI) was approved by the City Council at the May 18, 2021, meeting as citywide plan which is aimed at establishing significant capital investment in the City's parks, open spaces, and facilities by improving and renovating aging parks infrastructure. The Oberle Gym floor project is included in the Capital Improvement budget for Fiscal Year 2022-23 as part of the PPI. The total project cost is $120,000.
A total of $62,500 of the St. Jude grant award is to be utilized for the resurfacing project of the Oberle Gym floor, to allow for a much -improved playing surface for Community Services led programs. The renovation project will be a collaborative effort between the City, Placentia-Yorba Linda Unified School District (PYLUSD). The City and St. Jude have agreed to fund the Oberle Gym renovation project by each providing up to $62,500 in funds towards the resurfacing of the gym floor. Per the joint use agreement in place between the City and PYLUSD, the maintenance
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July 5, 2022
City Council Agenda
July 5, 2022
of Oberle gym is a shared responsibility given that both entities use the facility for the benefit of the community and youth programs.
This action will approve a Public Works Agreement with Signature Flooring Inc. for the resurfacing of the Oberle Gym floor CIP project in the amount of $120,000 and utilizing $62,500 of Restricted Project Grant funds from St. Jude to complete the project.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve a Public Works Agreement for the resurfacing of the Oberle Gym flooring to Signature Flooring Inc. for a not -to -exceed amount of $120,000; and
2. Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed the amount or $12,000; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
DISCUSSION:
Over the past five (5) years, St. Jude has awarded the City over $200,000 in grant funding to support program and policy changes, improve existing outdoor activity spaces, and incorporate health and wellness aspects when developing or refining City policies to assist in the reduction and prevention of obesity in the low-income neighborhoods located within the City.
To continue this effort, St. Jude approached the City to continue working on the Healthy Communities Initiative to support community health and wellness. The partnership between St.
Jude and the City has been extremely successful over the past five (5) years and has provided thousands of dollars in facility renovations including, repairs of the rubberized surfacing for two (2) parks, re -plastering of both community pools, the addition of exercise equipment at three (3) parks, and support for food programs at the Whitten Community Center.
The City Council approved the grant award at the December 7, 2021, Council meeting for Fiscal Year 2021-22. Per the grant agreement, up to $142,500 shall be used to purchase early childhood playground equipment for Santa Fe Park, resurfacing of the basketball court at Oberle Gym and food programs at the Whitten Community Center.
Additionally, per the approved Placentia Parks Initiative (PPI), the City Council has budgeted funds in the Capital Improvement Project (CIP) fund for Fiscal Year 2022-23 for the renovation or improvement of several parks and facility projects, including the resurfacing of the Oberle Gym flooring located at Melrose Elementary School. In a collaborative effort, the City has partnered with St. Jude and the Placentia-Yorba Linda Unified School District (PYLUSD) to
City Council Agenda
July 5, 2022
complete the Oberle Gym renovation project. The project will consist of the complete resurfacing of the gym floor and complete painting of the entire gym. The current state of the gym floor is in disrepair and large cracks in the floor have worsened over time due to consistent use. The resurface project will include removal of the current flooring and subflooring, and installation of new Taraflex flooring material providing for a much improved and safer play experience for the youth and students who utilize the gym. The project is scheduled to take place in August 2022.
Due to the location of the gym at Melrose Elementary School, the ideal time frame to complete the project is during the summer months prior to the start of the next school year. Additionally, as part of the partnership, PYLUSD has committed to paint the entire gym prior to the floor being renovated. The paint project will include painting of the walls, exposed beam ceiling, and addition of new baseboards throughout the gym.
Staff is recommending the gym floor resurfacing project to be completed by Signature Flooring Inc. Signature Flooring is the recommended installer by the manufacturer of the flooring materials. Gerflor USA is the manufacturer of the flooring. The purchase of the flooring materials will be made by Signature Flooring Inc. through Sourcewell (formerly known as the National Joint Powers Alliance or NJPA).
FISCAL IMPACT:
The agreement with St. Jude will provide up to $62,500 in grant funding for the Oberle Gym floor renovation project. The City will also provide up to $62,500 in matching funds for the project.
Signature Flooring's proposal totals in the amount of $120,000 for the purchase of the Teraflex flooring materials, removal of the existing flooring, and installation of the new flooring. The City Council approved the St. Jude grant agreement in December 2021 and a budget amendment was approved for the appropriation of funds in the Fiscal Year 2021-22 CIP budget. The project has since then been rolled over into the Fiscal Year 2022-23 CIP budget for the completion of the project. Therefore, sufficient funds exist for the recommended actions.
Additionally, the purchase of the flooring materials and installation will be made through Sourcewell (formerly known as the National Joint Powers Alliance or NJPA) Contract No. 060518 -CSC -2, as the City's Purchasing and Contract Guidelines allow for "piggybacking" onto publicly bid and contracted services and products approved by other public agencies. Sourcewell is a municipal contracting agency established to allow participating municipal agencies to reduce the cost of procurement by leveraging the benefits of contract purchasing. Through national solicitations, they provide the opportunity for members to purchase through nationally leveraged, and competitively bid contracts. The City is a member of Sourcewell and has used Sourcewell contracts in the past. The City will utilize available funds in the current Fiscal Year 2022-23 Capital Improvement Project (CIP) budget and grant funds to complete the project.
City Council Agenda
July 5, 2022
Prepared by:
Veronica Ortiz
Community Servic-s Sup
Reviewed and approved by:
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Karen
Crocker
Director of Community Services
Reviewed and approved by: Reviewed and approved by:
1 Jennifer Lampman
Director of Finance
Damien R. Arrula
City Administrator
Attachment:
Public Works Agreement with Signature Flooring Inc. for the replacement of the Oberle Gym Flooring