Regular Meeting Agenda
July 19, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(a Dlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 1 of 10
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
July 19, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 2 of 10
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
July 19, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.8
CONFERENCE WITH LEGAL COUNSEL — Initiation of Litigation Significant Exposure to Litigation: 1 case
2. Pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Damien R. Arrula, City Administrator Employee Organizations: Placentia Firefighters' Association (PFA) RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 3 of 10
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
July 19, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION:
Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE:
Police Sergeant Matt Herren
PRESENTATIONS:
a. Proclamation of July 2022 as Americans Disability Month Presenter: Mayor Shader
Recipients: Lee Squire, Disability Advocate
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 4 of 10
1. CONSENT CALENDAR (Items 1.a. through 1.p.):
All items on the Consent Calendar are considered routine and are enacted by one motio approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2021-22 Register for July 19, 2022
Check Register
Fiscal Impact:
1) FY 21/22 - $443,703.08
2) FY 22/23 - $414,764.85
Electronic Disbursement Register
Fiscal Impact: $649,535.60
Recommended Action:
Receive and file
1.c. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State Of Emergency Fiscal Impact: None
Recommended Action:
1) Approve Resolution R-2022-46, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.
1.d. Acceptance of Construction Work, Approval of Contract Change Order No. 2 and Notice of Completion for Construction of the FY 2021-22 Slurry Seal Project (City Project No. 1202)
Fiscal Impact:
Expense: $568,281.29 Construction Contract Amount
$137,485.30 Contract Change Orders Nos. 1 & 2
$705,766.59 Total Construction Cost
Available
Budget: $173,115.47 FY 2021-22 CIP Proiect Budget
$173,115.47 Measure U (791202-6740)
Recommended Action:
1) Accept the work performed by Roy Allan Slurry Seal Inc., for construction of the Fiscal Year 2021-22 Slurry Seal Project, City Project No. 1202 for a grand total amount of $705,766.59; and
2) Authorize the City Administrator to approve Contract Change Order No. 2 in the amount of $94,876.30; and
3) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4) Approve Resolution No. R-2022-47, a Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
5) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 5 of 10
1.e.
1.f.
Acceptance of Construction Work and Notice of Completion for the Alta Vista and Rose Drive Street Resurfacing Project
Fiscal Impact:
Expense: $275,250.00 Construction Contract (791101-6740) $ 15,447.30 Change Order (791101-6740)
$290,697.30 Total Project Cost
Available
Budget: $503,457.33 FY 2021-22 CIP Budget
Recommended Action:
1) Accept the Work by Hillcrest Contracting, Inc. For $290,697.30; and 2) Authorize the City Administrator to File a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to Release Retention Funds in Accordance with the Terms of the Contract.
Approval of Plans and Specifications and Award of Construction Contract to all American Asphalt for the Fiscal Year 2021-22 Roadway Rehabilitation Project, City Project No. 1201
Fiscal Impact:
Expense: $6,137,859.62 Total Construction Cost
$5,449,254.20 Construction Contract Amount
$ 544,925.42 Construction Contingency Amount
$ 143,680.00 Construction Management/Inspection Costs
Available
Budget:
$6,137,860.00
$ 603,876.00
$ 272,900.00
$ 500,000.00
$ 950,000.00
$3,105,000.00
$ 90,000.00
$ 332,000.00
$ 284,084.00
Total Proiect Budget
Fiscal Year 2021-22 CIP Budget (181201-6740)
Fiscal Year 2021-22 CIP Budget (601201-6740)
Fiscal Year 2022-23 CIP Budget (181201-6740)
Fiscal Year 2022-23 CIP Budget (601201-6740)
Fiscal Year 2022-23 CIP Budget (791201-6740)
Sewer Enterprise Fund (481201-6740)
City Of Anaheim Share (331201-6740)
SB 1/RMRA Fund Balance (601201-6740)
Recommended Action:
1) Approve the Engineered Plans and Specifications prepared by KOA Engineering for the FY 2021-22 I Roadway Rehabilitation Project No. 1201; and 2) Approve a Public Works Agreement with All American Asphalt for the FY 2021-22 Roadway Rehabilitation Project in the amount of $5,449,254.20; and 3) Reject all other bids received and authorize return of the bid bonds; and 4) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $544,925.42, for a total construction contract not - to -exceed amount of $5,994,179.62; and
5) Approve a Cooperative Agreement with the City of Anaheim for the construction cost for Anaheim's share of the project that is estimated to be $332,000, with the final cost to be based on the actual bid received and final construction contract costs; and 6) Approve Resolution No. R-2022-48, a Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
7) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 6 of 10
1.g.
Approval of Plans & Specifications and Award of Construction Contract to Martinez Concrete Inc for the ADA Access Ramp Installation Project, City Project No. 1305
Fiscal Impact:
Expense: $192,555 Total Construction Contract Amount
$175,050 Construction Contract Amount
$ 17,505 Construction Contingency Amount
Available
Budget: $100,000 Fiscal Year 2022-23 CIP Budget (791305-6740) $ 92,600 Measure U Fund Balance (791305-6740)
Recommended Action:
1) Approve Plans & Specifications prepared by the City Engineer and approve a Public Works Agreement with Martinez Concrete, Inc., for the ADA Access Ramp Installation Project in the amount of $175,050; and
2) Reject all other bids received and authorize return of the bid bonds; and 3) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $17,505, for a total construction contract not -to - exceed amount of $192,555; and
4) Approve Resolution No. R-2022-55, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.h. Amendment No. 3 to Professional Services Agreement with Dennis Grubb and Associates, LLC. for Fire Prevention/Fire Marshal Services for Placentia Fire and Life Safety Department
Fiscal Impact: $50,000 - Department Contract Services (103066-6290), with at least 80% of revenue generated by fire inspection and permit fees offsetting this expense.
Recommended Action:
1) Approve Amendment No. 3 to the Professional Services Agreement with Dennis Grubb and Associates LLC. to increase the compensation from $100,000 to $150,000; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.i. Resolution Adopting the Annual Statement of Investment Policy for Fiscal Year 2022-23
Fiscal Impact: None
Recommended Action:
1) Adopt Resolution No. R-2022-51, a Resolution of the City Council of the City of Placentia, California, adopting the annual Statement of Investment Policy for the Fiscal Year 2022-23.
1.j. Purchase of Replacement Server and Networking Infrastructure for City Hall and Public Safety
Fiscal Impact:
Expense: $1,127,229.00 Total Purchase Price Of Equipment Available
Budget: $ 695,975.00 General Fund (106302-6364)
$ 431,254.00 Measure U (796302-6364)
Recommended Action:
1) Authorize the City Administrator to approve a purchase order to GST for the purchase of computing equipment not -to -exceed the amount of $1,127,229.00; and 2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 7 of 10
1.k.
Notice of General Municipal Election — November 8, 2022 Fiscal Impact:
Estimated Expense: $35,000
Budgeted: $35,000
Recommended Action:
1) Adopt Resolution No. R-2022-49, a Resolution of the City Council of the City of Placentia calling for the holding of a General Municipal Election to be held on Tuesday November 8, 2022 to elect City Council Members for Districts 2 and 4; electing a City Clerk, and requesting consolidation with the Statewide General Election being held on that date; and
2) Adopt Resolution No. R-2022-50, a Resolution of the City Council of the City of Placentia, California, adopting regulations for candidates for elective office pertaining to candidates' statements submitted to the voters at an election to be held on Tuesday, November 8, 2022.
1.1. Second Reading of Ordinance No. 0-2022-07, Amending Section 22.28.021 (Urban Lot Split) and Chapter 23.13 (Two -Unit Housing Development) to Incorporate Objective Standards within Single -Family Residential Districts in Connection with the Implementation of Senate Bill 9 (Zoning Code Amendment 2022-03)
Fiscal Impact: None
Recommended Action: Approve
1.m. Professional Services Agreement with CliftonLarsonAllen LLP for Financial Auditing Services for Fiscal Years 2021-22, 2022-23 and 2023-24 Fiscal Impact:
Expense: $ 68,251 Fiscal Year 2021-22 (102020-6010)
$ 70,303 Fiscal Year 2022-23
$ 72,410 Fiscal Year 2023-24
Recommended Action:
1) Approve a Professional Services Agreement with CliftonLarsonAllen (CLA) LLP for Auditing Services for Fiscal Years 2021-22, 2022-23 and 2023-24 with the option for two additional one-year term extensions at the discretion of the City Council; and 2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
1.n. Lease of City -Owned Property located At 336 w. Santa Fe Avenue to His Orange County
Fiscal Impact: Revenue: $3,600 First Year; CPI Increase at Year 2 and Each Subsequent Year Thereafter
Recommended Action:
1) Authorize the City Administrator to execute a lease agreement, as approved by the City Attorney, with Homeless Intervention Services of Orange County for 336 w. Santa Fe Avenue.
1.o. Agreement with Planetbids, Inc. for E -Procurement and Contract Management Software System
Fiscal Impact:
Expense: Fiscal Year 2022-23 - $31,150.00
Fiscal Year 2023-24 - $26,419.50
Fiscal Year 2024-25 - $27,212.09
Budget: $ 31,150.00 General Fund (101523-6136)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 8 of 10
Recommended Action:
1) Approve the Support Services Agreement with PlanetBids, Inc. for an initial term of three (3) years with two (2) optional one (1) year extensions at the City's discretion for $84,782; and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.p. Resolution Authorizing the Temporary Suspension of Regulatory Ordinance Pertaining to the Operation of the Placentia Rotary Club Cowabunga Fundraiser Event on Saturday, September 17, 2022 at Kraemer Memorial Park Fiscal Impact: None.
Recommended Action:
1) Approve an agreement in a form approved by the City Attorney with the Placentia Rotary Club to host the annual Cowabunga fundraising event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and
2) Adopt Resolution No. R-2022-52, a Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and
23.76.050 of the Placentia Municipal Code for the operation of the Cowabunga fundraising event on September 17, 2022, from 3:00 p.m. to 8:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Ave.
2. PUBLIC HEARING:
2.a. Annual Solid Waste Handling Services Rate Adjustment and Related Resolutions for Fiscal Year 2022-23
Fiscal Impact: There is no direct fiscal impact to the City's General Fund Budget associated with the recommended actions.
Recommended Action:
1) Open the Public Hearing concerning the Solid Waste Handling Services, Rate Adjustment and related resolutions for Fiscal Year 2022-23; and 2) Receive the Staff Report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing and direct the City Clerk to tabulate the written protests and report the results of the tabulation to the City Council; and 4) Adopt Resolution No. R-2022-53, a Resolution of the City Council of the City of Placentia, California, approving the Amended Fee Schedule for Solid Waste Handling Services for Fiscal Year 2022-23; and
5) Adopt Resolution No. R-2022-54, a Resolution of the City Council of the City of Placentia, California, authorizing and determining residential solid waste handling service charges and directing placement thereof on the Orange County property tax rolls for Fiscal Year 2022-23; and
6) Approve Amendment No. 13 to the Amended, Revised and Restated Agreement for Solid Waste Handling Services between the City of Placentia and Republic Waste Services of Southern California, LLC; and
7) Authorize the City Administrator to execute all the necessary documents, in a form approved by the City Attorney.
3. REGULAR AGENDA:
3.a. City Council Study Session: Speed Hump Installation Policy Fiscal Impact: None
Recommended Action:
1) Receive and file this report and presentation
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 9 of 10
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, September 6, 2022 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
1) PSA Senior Community Center
2) Resolution Adopting Section 115 Trust Policy
3) Military Banner Program Amendment
CERTIFICATION OF POSTING
I, Nancy M. Albitre, Interim Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the July 19, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on July 14, 2022.
Nancy M. Albitre
Interim Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 10 of 10