Placentia Cit Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: JULY 19, 2022
SUBJECT: APPROVAL OF PLANS & SPECIFICATIONS AND AWARD OF CONSTRUCTION
CONTRACT TO MARTINEZ CONCRETE INC FOR THE ADA ACCESS RAMP INSTALLATION PROJECT, CITY PROJECT NO. 1305
FISCAL
IMPACT: EXPENSE: $192,555 TOTAL CONSTRUCTION CONTRACT AMOUNT $175,050 CONSTRUCTION CONTRACT AMOUNT
$ 17,505 CONSTRUCTION CONTINGENCY AMOUNT
AVAILABLE
BUDGET: $100,000 FISCAL YEAR 2022-23 CIP BUDGET (791305-6740) $92,600MEASURE U FUND BALANCE (791305-6740)
SUMMARY:
The scope of this project entails the Installation of 20 New ADA (Americans with Disabilities Act) compliant curb ramps in various locations in the City. This project also includes all ancillary work including installation of truncated domes and sidewalk, curb, gutter and/or cross gutter repairs.
The City solicited competitive bids for this project and a total of four (4) bids for this project were received on July 7, 2022. The lowest bid received from Martinez Concrete, Inc., was found to be the lowest responsive and responsible bid received. Staff recommends that the City Council award a construction contract to Martinez Concrete, Inc., in the amount of $175,050. In addition to the construction cost, a ten percent (10%) construction contingency amount of $17,505 is provided to cover any unforeseen conditions found during construction. The total construction contract cost including contingency amount is $192,555.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve Plans & Specifications prepared by the City Engineer and approve a Public Works Agreement with Martinez Concrete, Inc., for the ADA Access Ramp Installation Project in the amount of $175,050; and
2. Reject all other bids received and authorize return of the bid bonds; and
1.g.
July 19, 2022
City Council Agenda
July 19, 2022
3. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $17,505, for a total construction contract not -to -exceed amount of $192,555; and
4. Approve Resolution No. R-2022-55, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
DISCUSSION:
The scope of this project entails furnishing all labor, materials, tools, and equipment for the installation of 20 new ADA -compliant curb ramps at various locations around the City. This work includes the installation of truncated domes, sidewalk, curb, gutter and cross gutter repairs, relocation of existing signs and posts, and removing and replacing existing striping to match new ramps. All work shall meet the accessibility standards and specifications of the Americans with Disabilities Act and California Building Code Standards as outlined in the Specifications for this project. Each ramp constructed as part of this project will be inspected and certified by a Certified Access Specialist (CASp) to ensure that the final products are fully complaint with the latest ADA requirements.
On July 7, 2022, the City received four (4) bids from contractors to construct the project. The following table provides the total bid amounts received from each contractor:
Contractor Bid Amount
Martinez Concrete, Inc $175,050.00
C T & T Concrete Paving Inc $238,150.00
Gentry General Engineering Inc $333,468.50
Onyx Paving Company, Inc $373,000.00
After reviewing the bid proposals received, it was determined that Martinez Concrete, Inc. submitted the lowest responsible bid. Staff reviewed and analyzed their bid proposal, and it was found to be responsive and valid. Based on Martinez Concrete, Inc's reference check and submitted bid, Staff recommends awarding a construction contract to Martinez Concrete, Inc. for the ADA Access Ramp Installation Project.
FISCAL IMPACT:
The total construction cost for the ADA Access Ramp Installation Project amounts to $192,555.
This cost consists of the bid amount submitted by Martinez Concrete, Inc. in the amount of $175,050, and a construction contingency in the amount of $17,505.
City Council Agenda
July 19, 2022
Funding for this project is supported by numerous sources as outlined below:
Funding Source
FY22/23 Measure U Funds
Measure U Fund Balance*
Total
Amount
$100,000
$92,600
$192,600
Approval of Resolution R-2022-55 is recommended to appropriate additional funds from existing Measure U fund balance to support the cost of the project.
Prepared by:
Maso : 5(1.7E .
City - gineer
Review
Reviewed and approved:
Jenrfifer Lampman
Director of Finance
ved: Reviewed
Luis Estevez
Deputy City Administrator
Damien R. Arrula
City Administrator
Attachment:
1. Agreement with Martinez Concrete, Inc.
2. Budget Amendment Resolution -R-2022-55
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