Placentia Cit Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: JULY 19, 2022
AGENDA REPORT
SUBJECT: RESOLUTION AUTHORIZING THE TEMPORARY SUSPENSION OF
REGULATORY ORDINANCE PERTAINING TO THE OPERATION OF THE
PLACENTIA ROTARY CLUB COWABUNGA FUNDRAISER EVENT ON
SATURDAY, SEPTEMBER 17, 2022 AT KRAEMER MEMORIAL PARK
FISCAL
IMPACT: NONE
SUMMARY:
Prior to the COVID-19 pandemic, the Placentia Rotary Club (Rotary) held their annual Cowabunga Fundraiser event at Kraemer Memorial Park. The Cowabunga Fundraiser was very successful when the Rotary hosted the event at Kraemer Memorial Park due to the excellent working relationship between the City of Placentia and the Rotary.
This year, the Rotary is requesting to partner with the City again to plan and implement the Cowabunga Fundraiser event to be held on Saturday, September 17, 2022, from 3:00 p.m. to 8:00 p.m. at Kraemer Memorial Park, located at 201 N. Bradford Ave.
The Event will encompass a large portion of the open park space and include food areas, a beer and wine garden, and a live band performance. The sale and consumption of alcohol on public property and the use of amplified sound requires the temporary suspension of certain City regulatory ordinances.
This item requests the adoption of a resolution temporarily suspending certain regulatory ordinances of the Placentia Municipal Code to allow for music and alcohol to be permitted at the Cowabunga Fundraiser event in collaboration with the Rotary located at Kraemer Memorial Park from 3:00 p.m. to 8:00 p.m. on Saturday, September 17, 2022. Staff supports hosting Cowabunga at Kraemer Memorial Park and recommends approval of the event. Furthermore, to comply with the Centers for Disease Control (CDC) recommended COVID-19 safety protocols, the event will follow guidelines as recommended by the Health Department should any new guidelines be placed on events prior to the event date.
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July 19, 2022
City Council Agenda
July 19, 2022
RECOMMENDATION:
It is recommended that the City Council take the following action:
1. Approve an agreement in a form approved by the City Attorney with the Placentia Rotary Club to host the annual Cowabunga fundraising event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and
2. Adopt Resolution No. R-2022-51, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and 23.76.050 of the Placentia Municipal Code for the operation of the Cowabunga fundraising event on September 17, 2022, from 3:00 p.m. to 8:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Ave.
DISCUSSION:
The Placentia Rotary Club held their Cowabunga event at Kraemer Memorial Park for many years prior to the COVID-19 pandemic and is again requesting to hold the event in collaboration with the City on Saturday, September 17, 2022. The goal of the Cowabunga event is to raise funds for community activities and programs in Placentia.
The event would occur between the hours of 3:00 p.m. and 8:00 p.m. The fundraising portion of the event will include food and a beer and wine garden. Proposed alcohol sales will be conducted during the event and will require proof of valid identification. It is expected that the event would draw up to four hundred (400) participants.
The attached resolution suspends (for the duration of the event) the Municipal Code sections pertaining to the controlled use of alcohol on public property and to the use of amplified music which may exceed the noise standards during the Cowabunga Fundraiser event. The Rotary shall agree to follow all City guidelines, obtain all necessary permits, and follow associated regulations from the State Department of Alcohol Beverage Control (ABC) and Orange County Health Department (OC Health). City staff supports the implementation of the Cowabunga Fundraiser event as an opportunity to provide families a fun and safe environment.
Furthermore, the Rotary will continue to monitor State and County guidelines regarding safe operation of the event following the reopening of the State after the COVID-19 pandemic and will be required to comply with the Centers for Disease Control (CDC) recommended COVID-19 safety protocols and follow guidelines as recommended by the Health Department.
FISCAL IMPACT:
Per the City's Facilities Use Policy (Policy No. 815), the Director of Community Services maintains the discretion to waive facility use deposit fees for the benefit of the community programs and events. As identified by the Rotary, all proceeds from the Cowabunga Fundraiser event will support programs in Placentia further enhancing the quality of life of the Placentia community.
City Council Agenda
July 19, 2022
Staff supports the implementation of the event and recommends following Policy No. 815 and waiving the facility use deposit fees. The Director may not waive facility use fees or staff fees.
Given the benefit of this community event, Staff also recommends the City Council approve a fee waiver of the facility use fees and staff fees. A Memorandum of Understanding (MOU) between the City and the Rotary will be required for the implementation of the event. Details of the MOU will include the requirement for the Chamber to name the City as additionally insured for use of Kraemer Memorial Park, provide all staff and volunteers for the event, and rent all necessary equipment for the event at their own expense.
Prepared by:
Veronica Ortiz
Community Services
Reviewed
appr
Damien R. Arrula
City Administrator
ed by:
Revi -+ and appr ved by:
Karen Crocker
Director of Community Services
Attachments:
1. Resolution R-2022-51
2. Placentia Rotary Club Letter requesting event approval
3. MOU between the City and Rotary for the implementation of the event