Regular Meeting Agenda
September 6, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dcty .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkCa�Dlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(a Dlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 1 of 8
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
September 6, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
MCabiarvStcten ent
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 2 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
September 6, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
2. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Significant Exposure to Litigation: (1 Case)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 3 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
September 6, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Fire Captain Matthew Wedin
PRESENTATIONS:
a. Proclamation of September 2022 as Hunger Action Month Presenter: Mayor Shader
Recipient: Claudia Bonilla Keller, CEO, Second Harvest Food Bank of Orange County b. Proclamation of September 14, 2022 as Star-Spangled Banner Day Presenter: Mayor Shader
Recipient: Deborah Barber, United States Daughters of 1812 Chapter President, Ezra Benedict Kellogg #485
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 4 of 8
1. CONSENT CALENDAR (Items 1.a. through 1.i.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
1.c.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2021-22 and 2022-23 Registers for September 6, 2022 Check Registers
Fiscal Impact:
1) FY 21/22 - $1,932,166.51
2) FY 22/23 - $2,204,929.66
Electronic Disbursement Registers
Fiscal Impact:
1) FY 21/22 $ 669,574.75
2) FY 22/23 $ 2,593,341.26
Recommended Action: It is recommended that the City Council:
1) Receive and file
Additional Service Credit for Military Banner Recognition Program Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve the expansion of the Military Banner Recognition Program to add honorably discharged veterans to the program; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.d. City Response to Grand Jury Report Entitled "Where's the Fire?" Stop Sending Fire Trucks to Medical Calls
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the City's response to the Grand Jury Report; and 2) Direct Staff to submit the letter to the Presiding Judge of the Orange County Grand Jury.
1.e.
Professional Services Agreement with Transtech Engineers Inc., for Engineering Design Services for the Fiscal Year 2022-23 Arterial Roadway Rehabilitation Project
Fiscal Impact:
Expense: $ 214,550.00 Agreement Amount
Available
Budget: $ 250,000.00 Total Proiect Budget
$ 50,000.00 FY 2022-23 CIP Budget (791301-6740)
$ 200,000.00 FY 2022-23 CIP Budget (501301-6740)
Recommended Action: It is recommended that the City Council:
1) Award a Professional Services Agreement for Engineering Design Services for the FY 2022-23 Roadway Rehabilitation Project with Transtech Engineering Inc., for an amount not -to -exceed $214,550; and
2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount or $21,455; and
3) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 5 of 8
1.f. Amendment No. 4 To Professional Services Agreement with Biggs Cardosa & Associates, Inc., for Engineering Design Services for the Golden Avenue Bridge Replacement Project
Fiscal Impact:
Expense: $ 182,000.00 Amendment No. 4 to Professional
Services Agreement
1.g.
Available
Budget: $3,018,248.81 Total Available Proiect Budget
$2,200,000.00 Federal Earmark (331801-6185)
$ 496,328.07 General Fund Developer Fee (331801-6185)
$ 80,849.28 SB 1/Gas Tax Fund (601801-6740)
$ 81,858.55 General Fund CIP (331801-6185)
$ 23,600.00 Measure U Fund (791801-6185)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 4 to the Professional Services Agreement with Biggs Cardosa & Associates, Inc. to extend the term of the agreement for an additional 36 months, and to increase the contract not -to -exceed amount by an additional $182,000; and 2) Approve Resolution No. R-2022-56, a Resolution of the City Council of the City of Placentia, California, authorizing a Budget Amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia Sections 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
Purchase of Opticom Emergency Vehicle Traffic Signal Preemption Devices (Phase IV)
Fiscal Impact:
Expense: $ 108,338.13 Total Purchase Price
Available
Budget: $ 110,000.00 FY 2022-23 CIP Budget
(652301-6741 Citywide Traffic Development Impact Fees)
Recommended Action: It is recommended that the City Council:
1) Authorize the City Administrator to approve a purchase order to DDL Traffic, Inc. for the purchase and installation of ten (10) Opticom EVS Traffic Signal Preemption Devices for a not -to -exceed amount of $108,338.13; and
2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
1.h. Tentative Parcel Map No. TPM 2022-123 Pertaining to the Subdivision of an +/- 0.44 Acre Lot Into Three Parcels located at 1451 East Howard Place Within SP -7 (Specific Plan 7) Zoning District
Fiscal Impact: Approximately $23,646 of total development impact fee revenue prior to construction of three new single-family residences.
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2022-57, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map No. TPM 2022-123 pertaining to the subdivision of property located at 1451 East Howard Place (Assessor's Parcel Number 341-431-01) and making findings in support thereof.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 6 of 8
1.i. Tentative Parcel Map No. TPM 2022-126 Pertaining to the Subdivision of an +/- 0.36 Acre Lot Into Two Parcels located at 412 N. Tidland Circle Within SP -7 (Specific Plan 7) Zoning District
Fiscal Impact: Approximately $15,764 of total development impact fee revenue prior to construction of two new single-family residences.
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2022-58, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map No. TPM 2022-126 pertaining to the subdivision of property located at 412 N. Tidland Circle (Assessor's Parcel Number 341-433-34) and making findings in support thereof.
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a. Study Session: Proposed Placentia Public Safety Center Financing Options Fiscal Impact: Expense: $10.9 to $20.8 million depending on selected financing structure Revenue: Lease revenue bonds to fund project costs
Recommended Action: It is recommended that the City Council:
1) Receive and file the presentation; and
2) Select Option 1 as the preferred financing structure option; and 3) Direct Staff to assemble a Bond Financing Team to structure a Lease Revenue Bond to finance a portion of the project cost; and
4) Direct Staff to return to the City Council with bond documents to authorize the bond sale.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Adjourned in Memory of
Fred Visconti
Veteran of World War II, Korea, and Vietnam. Member of the Veterans Advisory Committee.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, September 20, 2022 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• PSA: On -Call Architectural Design Services
• Hamer Island Refuse Agreement Amendment
• MOU with Library District for Bookmobile Maintenance
• Amend FY22/23 Budget to Incorporate Continuing Appropriations and Q1 Adjustments • Establish Section 115 Trust Policy
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 7 of 8
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the September 6, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on September 1, 2022.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 8 of 8