Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: SEPTEMBER 6, 2022
SUBJECT: PURCHASE OF OPTICOM EMERGENCY VEHICLE TRAFFIC SIGNAL
PREEMPTION DEVICES (PHASE IV)
FISCAL
IMPACT: EXPENSE: $108,338.13 TOTAL PURCHASE PRICE
AVAILABLE BUDGET: $110,000.00 FY 2022-23 CIP BUDGET
(652301-6741 CITYWIDE TRAFFIC DEVELOPMENT IMPACT FEES)
SUMMARY:
Traffic signal preemption systems work by remote communications between an approaching emergency response vehicle and the traffic signal to change the traffic signal to a green Tight without forcing the response vehicle to stop or slow down at the intersection. Over the past two years, the City has implemented three phases of Opticom's Emergency Vehicle Preemption (EVP) system at 49 signalized intersections along various arterial roads. The implementation of Opticom equipment allows equipped public safety vehicles to secure right-of-way through advance trigger of the signal green Tight, thus reducing emergency response times and further improving public safety services to the community.
The proposed purchase presented to the City Council for consideration will expand the existing Opticom network by equipping an additional ten (10) signalized intersections throughout the City.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize the City Administrator to approve a purchase order to DDL Traffic, Inc. for the purchase and installation of ten (10) Opticom EVS Traffic Signal Preemption Devices for a not -to -exceed amount of $108,338.13; and
2. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
1.g.
Sept. 6, 2022
City Council Agenda
September 6, 2022
Page2of3
DISCUSSION:
Traffic signal preemption systems work by using remote communications between an approaching emergency response vehicle and traffic signal to change the traffic signal to a green light without forcing the response vehicle to stop or slow down at the intersection. It also flips the cross traffic to a red Tight to keep the intersection fully clear of any traffic for the emergency vehicle.
The first phase of the Opticom system was implemented in June 2020 at 30 key signalized locations to help reduce emergency vehicle response times within the City.
Currently, all fire apparatuses operated by the Placentia Fire and Life Safety Department, as well as all police vehicles are equipped with the Opticom EVP system. Additionally, the City's 9-1- 1/Advanced Life Support paramedic service provider, Lynch EMS, also installed the necessary equipment to utilize the Opticom EVP system for the ambulances assigned to serve the City of Placentia. As of today, there are 49 signalized locations throughout the City equipped with the Opticom system to facilitate faster mutual -aid response times for Placentia Fire and Police Departments and Lynch EMS assisting our neighbors.
Over time and based upon funding availability, additional traffic signals will be equipped with this system with the goal of equipping all 63 traffic signals within the City with the preemption devices.
The proposed purchase presented to the City Council for consideration will expand the existing Opticom EVP network by equipping an additional ten (10) signalized intersections throughout the City. The City's Transportation Manager will collaborate with Public Safety Staff to identify the suitable locations for the fourth phase implementation of this system. Likely additions would provide continuity on arterials such as Placentia, Chapman, and Orangethorpe Avenues. If approved by the City Council, Staff will procure the traffic signal equipment and coordinate with Public Safety Staff on the installation as quickly as possible.
Global Traffic Technologies is the manufacturer of the Opticom EVP system, which is only available for purchase in Southern California through a sole source authorized dealer, DDL Traffic, Inc. (DDL). The City's Purchasing and Contract Guidelines allow for sole source purchases if a proprietary product is only available through a single source procurement. To facilitate, integrate, and ensure rapid mutual and automatic aid responses in and out of Placentia, it is necessary to utilize the same standardized system used by our neighboring jurisdictions. Staff reviewed the proposed unit pricing offered by the DDL bid against pricing offered to other jurisdictions to ensure competitive pricing, and the pricing is comparable to that secured by neighboring jurisdictions.
FISCAL IMPACT:
The City Council allocated a total of $110,000 in Citywide Traffic Development Impact Fees in Fiscal Year 2022-23 to cover the purchase cost for these additional devices. The total purchase price for this additional phase is $108.338.13. As such, sufficient funds exist for the recommended actions.
City Council Agenda
September 6, 2022
Prepared by:
Kyra o, .E., PTP
Transportation Manager
Reviewed and approved:
Luis Este
Deputy City Adinistrator
Reviewed and approved:
7 Jennifer Lampman
Director of Finance
Reviewed and approved:
f
Damien R. Arrula
City Administrator
Attachment:
Opticom Equipment Quote from DDL Traffic, Inc.