Regular Meeting Agenda
September 20, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(a Dlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 1 of 7
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
September 20, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 2 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
September 20, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.9 (d)(1):
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Dennis Blake vs City of Placentia
2. Pursuant to Government Code Section 54956.9 (d)(1):
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Erica Vega vs City of Placentia, et al.
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 3 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
September 20, 2022
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Officer Tiffany Eiley
PRESENTATIONS: None
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.h.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 4 of 7
1.b.
City Fiscal Year 2022-23 Register for September 20, 2022 Check Register
Fiscal Impact: $1,317,963.98
Electronic Disbursement Register
Fiscal Impact: $ 989,953.32
Recommended Action: It is recommended that the City Council:
1) Receive and file
1.c. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-59, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency.
1.d. FY 2022-23 First Quarter Budget Report
Fiscal Impact:
Fund Revenues
(Including Transfers -In)
General Fund
Special Revenue
Capital Projects
Enterprise Funds
Internal Service Fund
Total
$ 8,886,245
$ 2,333.430
$ 3,843.000
$ 0
$ 75,500
$ 15,138,175
Appropriations
(Including Capital
& Transfers -Out)
$ 8,761.809
$10,235,130
$ 3,843,919
$ 0
$ 75,500
$ 22,916,358
Recommended Action: It is recommended that the City Council:
1) Approve the First Quarter Budget Report and adopt Resolution No. R-2022-60, amending the City's FY 2022-23 Budget; and
2) Approve the First Quarter Position Allocation Plan.
1.e. Memorandum of Understanding between the City of Placentia and the Placentia Library District for the Maintenance of the District's Bookmobile Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve the Memorandum of Understanding for the provision of bookmobile maintenance between the City and the Placentia Library District; and 2) Authorize the City Administrator to execute all the necessary documents, in a form approved by the City Attorney.
1.f. Amendment to Solid Waste Handling Services Agreement for Former Unincorporated Hamer Island
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve the Hamer Island Addendum to the Amended, Revised and Restated Agreement for Solid Waste Handling Services between the City of Placentia and Republic Waste Services of Southern California, LLC; and 2) Authorize the City Administrator to execute all the necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 5 of 7
1.g. Amendment No. 4 to Professional Services Agreement with Dennis Grubb and Associates, LLC. for Fire Prevention/Fire Marshal Services for Placentia Fire and Life Safety Department
Fiscal Impact: $100,000 - Department Contract Services (103066-6290), with at least 80% of revenue generated by fire inspection and permit fess offsetting this expense.
Recommended Action: It is recommended that the City Council take the following actions:
1) Approve Amendment No. 4 to the Professional Services Agreement with Dennis Grubb and Associates LLC. to increase the compensation from $150,000 to $250,000; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.h.
Resolution Adopting the Section 115 Trust Policy
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2022-61, a Resolution of the City Council of the City of Placentia adopting the Section 115 Trust Funding Policy; and
2) Approve the use of $2.45 million in bond proceeds currently held with US Bank for the initial funding payment to the Section 115 Trust with PARS.
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a. Professional Services Agreement with Group 4 Architecture, Research + Planning for Phase I 35% Complete Architectural and Engineering Design Services for the Proposed Placentia Senior/Community Center
Fiscal Impact:
Expense: $598,760 Professional Services Agreement
Budgeted: $600,000 FY 2022-23 Capital Improvement Program Budget (105212-6850-229999)
Recommended Action: It is recommended that the City Council:
1) Accept the recommendation made by the Senior/Community Center Blue Ribbon Committee and award a Professional Services Agreement to Group 4 Architecture for a not -to -exceed amount of $598,760 to provide the Phase I, 35% complete architectural and engineering design services for the proposed Placentia Senior/Community Center; and
2) Authorize the City Administrator to approve any change orders up to 10% of the contract not -to -exceed amount, or $59,876; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
3.b. Study Session: Santa Fe Street Closure
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file this report and presentation and direct Staff accordingly.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 6 of 7
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, October 4, 2022 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Biennially amendment of Conflict of Interest Code
• PSA: On -Call Architectural Design Services
• PSA: Avenu Insight & Analytics, LLC for Revenue Auditing and Compliance • NOC: Fire Station Garage Project
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the September 20, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on September 15, 2022.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 7 of 7