Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: SEPTEMBER 20, 2022
SUBJECT: MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PLACENTIA
AND THE PLACENTIA LIBRARY DISTRICT FOR THE MAINTENANCE OF THE
DISTRICT'S BOOKMOBILE
FISCAL
IMPACT: NONE
SUMMARY:
A proposed Memorandum of Understanding between the City and the Placentia Library District is presented to the City Council for its consideration to allow the City to provide routine basic maintenance services for the Library District's new bookmobile, the costs of which shall be reimbursed by the Library District.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the Memorandum of Understanding for the provision of bookmobile maintenance between the City and the Placentia Library District; and
2. Authorize the City Administrator to execute all the necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT
There is no specific City Council adopted 5 -Year Strategic Goal and Objective related to this agenda item.
DISCUSSION:
The Placentia Library District (District) has received grant funds for the purchase of a new bookmobile that the District will utilize to deliver various library services to the community at a variety of locations around the City. The bookmobile will be an electric vehicle and will include audio/visual equipment as well as other features for the community's benefit. The District has requested assistance from the City's Fleet Maintenance Division to provide routine basic maintenance services for their new bookmobile. As such, a proposed Memorandum of
1.e.
Sept 20, 2022
City Council Agenda
September 20, 2022
Understanding (MOU) has been prepared to outline each agency's responsibilities with respect to the maintenance of this vehicle.
Under the proposed MOU, the City agrees to provide routine basic maintenance such as tire repairs and maintenance, refilling windshield washer and brake fluid, brake replacement, and other minor maintenance or repairs. Any repairs or maintenance required for the vehicle's batteries or electric motors, or drivetrain shall be the responsibility of the District to pursue with other vendors. In addition, any body damage or other major mechanical repairs or maintenance required of audio/visual and computer systems shall be the responsibility of the District. The District agrees to pay the City for routine basic maintenance based upon the City's current fleet shop rate, as well as for any materials utilized in the maintenance work. In addition, the City agrees to purchase and install five (5) bookmobile signs on various public properties where the District plans to park the bookmobile in the future to provide mobile library services to the community.
The Library agrees to pre -schedule all routine maintenance work and will deliver the bookmobile to the City Yard and will pick it up once the maintenance work has been completed.
FISCAL IMPACT:
There is no General Fund fiscal impact associated with the requested action. Under the provisions of the proposed Memorandum of Understanding between the City and Library District, the District shall pay the City for routine basic maintenance of their bookmobile based on the current fleet shop rate, as well as for any materials used.
Prepared b Reviewed and ap. r. ved:
Luis Estevez Damien R. Arrula
City Administrator
Deputy City Administrator
Attachment:
Memorandum of Understanding