Regular Meeting Agenda
October 4, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(a Dlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 4, 2022 Page 1 of 7
Mayor Rhonda Shader
District 1
Mayor Pro Tem Chad P. Wanke
District 4
Craig S. Green
Councilmember
District 2
Ward L. Smith
Councilmember
District 5
Jeremy B. Yamaguchi
Councilmember
District 3
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
October 4, 2022
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 4, 2022 Page 2 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
October 4, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Significant Exposure to Litigation: (2 Cases)
2. Pursuant to Government Code Section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Potential Initiation of Litigation: (1 Case)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 4, 2022 Page 3 of 7
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
October 4, 2022
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Green
Councilmember/Board Member Smith
Councilmember/Board Member Yamaguchi
Mayor Pro Tem/Board Vice Chair Wanke
Mayor/Board Chair Shader
INVOCATION: Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE: Firefighter Cathy Lomeli
PRESENTATIONS:
a. Proclamation of October 2022 as Domestic Violence Awareness Month Presenter: Mayor Shader
Recipient: Jennifer Soto, Women's Transitional Living Center Inc. b. Pony Baseball World Series Champion Teams - Presentation of Medals and Certificates
Presenter: Mayor Shader
Recipients: Pony Baseball World Series Champion team members CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 4, 2022 Page 4 of 7
1. CONSENT CALENDAR (Items 1.a. through 1.h.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
1.c.
1.d.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2022-23 Register for October 4, 2022
Check Register
Fiscal Impact: $1,164,602.21
Electronic Disbursement Register
Fiscal Impact: $1,326,244.51
Recommended Action: It is recommended that the City Council:
1) Receive and file
Resolution Amending the City's Conflict of Interest Code Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the proposed amendments to the City's Conflict of Interest Code, provide input and/or updates as necessary; and
2) Approve Resolution R-2022-63, a Resolution of the City Council of the City of Placentia, California, amending the City's Conflict of Interest Code.
Resolution Authorizing Temporary Suspension of Regulatory Ordinance Section
10.28.010 to Facilitate the Commission and Committee Recognition Special Event on October 20, 2022, at the Edwin T. Powell Senior Center Building Fiscal Impact:
Expense: $2,000.00 (General Government Fund)
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2022-62, a Resolution of the City Council of the City Placentia, California, authorizing the temporary suspension of regulatory ordinance section
10.28.010 of the Placentia Municipal Code to facilitate the Commission and Committee special event scheduled for October 20, 2022, from 6:00 p.m. to 8:00 p.m. at the Edwin T. Powell Senior Center Building.
1.e. Acceptance of Construction Work and Notice of Completion for Construction of Vehicle Garage Concrete Building Foundations at Fire Station#2, City Project No. 5105
Fiscal Impact:
Expense: $52,050.15
Available Budget:
$62.975.81 Total FY 22-23 Budget
$24,985.50 Measure U Fund (795105-6185)
$13,004.81 Pub Safety Develop Impact Fee (675105-6185)
$24,985.50 General Fund (105105-6850-22999)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Corner Keystone Construction Corporation, for construction of the Fire and Life Safety Station #2 Project, City Project No. 5105 for a grand total amount of $131,420.67; and
2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 4, 2022 Page 5 of 7
1f. Amendment of Citywide Unified Communications (Telephone System) as a Service (UCaaS) Solution from Ringcentral
Fiscal Impact:
Expense: $ 6,222.52 Current Monthly Subscription
$ 6,628.93. New Monthly Subscription
$ 2,138.00 Hardware Purchase
Available Budget: $110,732.76 IT Software Maintenance (101523-6136) $ 90,000.00 IT Machinery & Equipment
Recommended Action: It is recommended that the City Council:
1) Approve the City Administrator's purchase authorization increase in the total amount of $6,628.93, a $406.41/month increase and one-time purchase of $2,138.00; and 2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney; and
3) Authorize the City Administrator or their designee to manage future routine changes without further Council approval, in order to adjust for addition/subtraction of workforce and workstations as needed for daily operations. 1g. Civic Center Security Cameras
Fiscal Impact:
Expense: $179,029.94 Total Maximum Purchase Price
Budgeted: $180,000.00 FY22-23 CIP Budget (Measure U)
Recommended Action: It is recommended that the City Council:
1) Approve the City Administrator's purchase authorization increase in the total amount of $179,029.94; and
2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
1.h. Professional Services Agreement with Placeworks, Inc. for Development of Chapman Corridor Plan
Fiscal Impact:
Consultant Proposal: $173,138
Staff Recommended Contingency: $ 25,000
Total Cost of the Contract: $198,138
Available LEAP Funds (509104-6017): $130,000
General Plan Update Fee Funds (749104-6017): $ 70,000
Total Budgeted: $200,000
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Placeworks, Inc. to provide professional services related to the Chapman Corridor Planning and supporting environmental documentation for an amount not to exceed $198,138; and 2) Approve Resolution No. R-2022-64, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to sign the necessary documents, in a form approved by the City Attorney.
2. PUBLIC HEARING: None
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 4, 2022 Page 6 of 7
3. REGULAR AGENDA:
3.a. City Council Study Session: Review of Caltrans Public Art Submittals Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Conduct the study session and review the public art submittals for the Caltrans Public Art Projects; and
2) Either concur with the recommended mural and gateway art pieces selected by the expert panel or select its own preferred mural and gateway art pieces, and direct Staff to return to the City Council with artist agreements for its consideration.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, October 18, 2022 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• PSA: Avenu Analytics for Revenue Auditing and Compliance Monitoring • PSA: On -Call Architectural Design Services
• Annual Measure U Report
• Policy 460 Update
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the October 4, 2022 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on September 29, 2022.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, October 4, 2022 Page 7 of 7