TO:
VIA:
FROM:
DATE:
SUBJECT:
Placentia City Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE OCTOBER 4, 2022
ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION
FOR CONSTRUCTION OF VEHICLE GARAGE CONCRETE BUILDING
FOUNDATIONS AT FIRE STATION #2, CITY PROJECT NO. 5105
FISCAL
IMPACT: Expense: $52,050.15
Available Budget:
$ 62,975.81
$ 24,985.50
$ 13,004.81
$ 24,985.50
SUMMARY:
TOTAL FY 22-23 BUDGET
MEASURE U FUND (795105-6185)
PUB SAFETY DEVELOP IMPACT FEE (675105-6185)
GENERAL FUND (105105-6850 - 22999)
On May 3, 2022, the City Council awarded a construction contract to Corner Keystone Construction Corporation, in the amount of $133,042.61 for the installation of reinforced concrete foundations and the extension of existing water and electrical lines needed to support two fabricated garage buildings at Fire Station #2 to store the City's Reserve Fire Engine, Battalion Chief Unit and support vehicles. The work included demolition, saw -cutting, steel reinforcement, concrete foundations, slab, utilities, exhaust fans, electrical and plumbing with full coordination with the building fabricator and installer. One (1) Contract Change Order in the credit amount of $1,621.94, or a reduction in the construction contract amount of 1.2% was needed to complete the project. This change order included additional concrete notch work required by United Carports for garage door installation that was not indicated on the original plans, as well as actual quantity adjustments on three bid items. The City Administrator was authorized to approve contract change orders up to 10% of the contract amount and approved it on September 1st.
The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $131,420.67.
1.e.
Oct 4, 2022
City Council Agenda
October 4, 2022
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by Corner Keystone Construction Corporation, for construction of the Fire and Life Safety Station #2 Project, City Project No. 5105 for a grand total amount of $131,420.67; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to Ensure that Public Safety Continues to be a High Priority, under Objective #2.3, which is to maintain operational readiness and provide full -services during a disaster.
DISCUSSION:
On May 3, 2022, the City Council awarded a construction contract to Corner Keystone Construction Corporation (CKCC), in the amount of $133,042.61 for the installation of reinforced concrete foundations and the extension of existing water and electrical lines needed to support two fabricated garage buildings at Fire Station #2 to store the City's Reserve Fire Engine, Battalion Chief Unit and support vehicles. The work included demolition, saw -cutting, steel reinforcement, concrete foundations, slab, utilities, exhaust fans, electrical and plumbing with full coordination with the building fabricator and installer.
During the course of completing this project, the Contractor was directed to perform additional concrete notch work required by United Carports to complete the garage door installation that was not originally indicated on the plans. There was also a quantity adjustment for electrical, water, and grind and cap work performed. Change Order No. 1 resulted in a total credit amount of $1,621.94, or a reduction in the construction contract amount of 1.2%. This amount was within the City Administrator's authorized approval and the contract change order was executed on September 1st.
FISCAL IMPACT:
The final construction cost plus the change order amounts to $131,420.67. This cost consists of the bid amount submitted by Corner Keystone Construction Corporation in the amount of $133,042.61 and -$1,621.94 for the contract change order. The 10% contingency amount of $13,304.26 went unspent. A total amount of $146,349.27 was available and budgeted in the Fiscal Year (FY) 2021-22 Capital Improvement Program Budget for this project, of which $52,050.15 was rolled over to FY 2022-23. As such, sufficient funds exist for the recommended actions.
City Council Agenda
October 4, 2022
Prepared by:
Masoud Se a
City Engin er
Reviewed and approved:
Jenn' er L mpman
Director of Finance
Reviewed . rfd e
Luis Estevez
Deputy City Administ ator
Reviewed and approved:
Damien R. Arrula
City Administrator
Attachments:
1. Notice of Completion — Corner Keystone Construction Corporation for Project No. 5105
2. Before and After Photos