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Placentia Cit Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DIRECTOR OF DEVELOPMENT SERVICES
OCTOBER 4, 2022
PROFESSIONAL SERVICES AGREEMENT WITH PLACEWORKS, INC. TO
COMPLETE THE CHAPMAN CORRIDOR PLAN
CONSULTANT PROPOSAL:
STAFF RECOMMENDED CONTINGENCY:
TOTAL COST OF THE CONTRACT:
AVAILABLE LEAP GRANT FUNDS (509104-6017):
GENERAL PLAN UPDATE FEE FUNDS (749104-6017):
TOTAL BUDGETED:
$173,138
$ 25,000
$198,138
$130,000
$ 70.000
$200,000
On October 1, 2019, City Council adopted the comprehensive General Plan Update. This update included all Elements of the General Plan except the Housing Element, which was adopted as part of the required 6th Cycle Regional Housing Needs Assessment (RHNA) allocations in March 2022. The Land Use Element of the 2019 General Plan strongly encourages enhancements and improvements to the visual image, physical design characteristics, economic vitality and infrastructure of the Chapman corridor. At this time, Staff recommends that the City Council approve a Professional Services Agreement with Placeworks, Inc. (Placeworks) to complete the Chapman Corridor Plan document and supporting environmental documentation furthering the goals of the General Plan. The recommended actions would approve a Professional Services Agreement with Placeworks, Inc. in the not -to -exceed amount of $198,138.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve a Professional Services Agreement with Placeworks, Inc. to provide professional services related to the Chapman Corridor Planning and supporting environmental documentation for an amount not to exceed $198,138; and
2. Approve Resolution No. R-2022-64, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
1.h.
Oct 4, 2022
City Council Agenda
October 4, 2022
3. Authorize the City Administrator to sign the necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to:
Promote Community and Economic Development, as Objective Number 3.5 is to Initiate the Chapman Corridor Specific Plan and Objective Number 3.6 is to create design review guidelines and procedures. This agenda item will specifically create the Chapman Corridor Specific Plan (or equal Zoning document) and will also create design review guidelines specific to the Chapman Corridor.
BACKGROUND:
The General Plan is the City's land use constitution, a legal policy document that is mandated to exist by the State of California. The General Plan is intended to reflect the community's values and set policies to guide in the development, maintenance, and use of the City's built environment.
It forms the basis for future decision making as it relates to the mandatory and optional Elements of the General Plan. The Land Use Element is one of seven mandatory General Plan Elements required by the State of California. On October 1, 2019, City Council adopted the comprehensive General Plan Update, which included an updated Land Use Element. The Land Use Element of the 2019 General Plan strongly encourages enhancements and improvements to the visual image, physical design characteristics, economic vitality and infrastructure of the Chapman corridor and other major corridors as indicated in the subsequent paragraphs.
Goal LU -1 states: Provide a well-balanced land use pattern that accommodates existing and future needs for housing, commercial, industrial and open space/recreation uses, while providing adequate community services to City residents. Policy LU -1.10 further states: Create specific zoning or plans for major corridors within the City. This would include the Chapman Avenue corridor and the Placentia Avenue corridor, among other major thoroughfares.
Goal LU -3 states: Revitalize underutilized, abandoned or dilapidated commercial, industrial and residential uses and properties. Policy LU -3.1 furthers this goal by stating: Encourage opportunities for redevelopment and improvements in the Old Town area, the TOD district, industrial areas, neighborhoods in the southern sector of the City, and commercial centers along major roadway corridors.
Goal LU -5 states: Improve urban design in Placentia to ensure that development is both architecturally attractive and functionally compatible and to create identifiable neighborhoods, and community areas. Policy LU -6.6 furthers this goal by stating: Improve urban design in Placentia to ensure that development is both architecturally attractive and functionally compatible and to create identifiable neighborhoods, and community areas.
City Council Agenda
October 4, 2022
Goal LU -6 states: Enhance and improve the visual image, economic vitality and infrastructure of the Old Town area, TOD, and surrounding areas, like the future Chapman corridor. Policy LU -6.6 furthers this goal by stating: Focus planning and economic development efforts to spur development and infrastructure improvement on major transportation corridors, such as the future Chapman Avenue corridor.
Goal LU -10 states: Create enhanced connectivity with California State University Fullerton (CSUF) campus community. Policy LU -10.2 furthers this goal by stating: In creating the aforementioned corridor plans, the City shall take into consideration the nearby Cal State University Fullerton campus community and capitalize on its proximity.
DISCUSSION:
The Development Services Department conducted a Request for Proposals (RFP), circulated between June 30 and August 1, 2022. Three professional firms responded: Torti-Gallas + Partners, ESA, and Placeworks. A project team of Development Services and Public Works staff reviewed the RFPs, including the Director of Development Services, Deputy City Administrator/Director of Public Works, Senior Planner, Transportation Manager, Associate Engineer, and the Assistant to the City Administrator/Economic Development Manager. The team independently and unanimously ranked Placeworks first based upon qualifications and related experience.
Placeworks total cost including optional tasks is $173,138, ESA total cost including optional tasks is $191,246, and Torti-Gallas + Partners total cost including optional tasks is $478,930. The Staff recommended actions would result in a significant cost savings for the City, based upon the proposals received.
FISCAL IMPACT:
The Chapman Corridor planning project has been budgeted in the FY 2022-23 CIP, $130,000 of LEAP Grant funding has been budgeted for the Chapman Corridor. In addition, $68,138 of General Plan Update Fee revenue Funds will also be allocated to complete the project, for a total project budget of $198,138.
Prepared by:
Josep . Lambert
Director of Development Services
Reviewed and approved:
Jennifer Lampman
Director of Finance
City Council Agenda
October 4, 2022
Reviewed and approved:
Damien R. Arrula — --
City Administrator
Attachments:
1. Professional Services Agreement with Placeworks, Inc.
2. Certificate of Liability Insurance
3. Resolution R-2022-64