PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING MINUTES
October 4, 2022
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.org/pctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at cityclerk@ placentia.orc. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at cityclerk©placentia.orc or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
CALL TO ORDER: Mayor Shader called the meeting to order at 5:30 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, October 4, 2022 Page 1 of 7
ORAL COMMUNICATIONS:
Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation
Significant Exposure to Litigation: (2 Cases)
2. Pursuant to Government Code Section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation
Potential Initiation of Litigation: (1 Case)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman INVOCATION: Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE: Firefighter Cathy Lomeli
PRESENTATIONS:
a. Proclamation of October 2022 as Domestic Violence Awareness Month Presenter: Mayor Shader
Recipient: Jennifer Soto, Women's Transitional Living Center (WTLC) Inc.
Jennifer Soto, Elder Abuse Specialist, thanked the City Council on behalf of WTLC for recognizing "Domestic Violence Awareness Month".
b. Pony Baseball World Series Champion Teams - Presentation of Medals and Certificates
Presenter: Mayor Shader
Recipients: Pony Baseball World Series Champion team members Mayor Shader and Community Services Staff presented medals and certificates to the team members of both Punishers teams who are the Pony Baseball World Series Champions. The coaches thanked the City Council for their support and recognition.
Mayor Shader announced that both teams would serve as Grand Marshals for the Heritage Festival parade this weekend.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, October 4, 2022 Page 2 of 7
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there were two (2) items on the Closed Session agenda, the City Council discussed each of those items, and direction was provided to Staff. He noted that there was nothing further to report.
CITY ADMINISTRATOR REPORT:
City Administrator Arrula noted there was no City Administrator Report.
ORAL COMMUNICATIONS:
Placentia resident Robert Roper discussed code enforcement concerns and citations that he has received regarding his property at 755 San Juan Lane.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith announced his participation in meetings for SCAG, OCCOG and OCTA. He added that he participated in a meeting with the Veterans Committee to discuss the upcoming Veterans Day Ceremony on November 11th which will take place at Civic Center plaza. He announced that he attended the Ribbon Cutting ceremony for the Veterans Community Based Outpatient Clinic (CBOC) and thanked Councilmember Green for his support and advocacy in bringing the CBOC to Placentia. He commented on Placentia's strong support for Veterans. Lastly, he announced that he attended the community meeting for the Atwood multi -purpose trail project and announced that another community meeting would take place on October 5, 2023 from 6-8 p.m. at the Gomez Community Center to receive input on the design of the trail. Further information about the meeting is available by contacting Transportation Manager Kyra Tao at 714-993-8121 or ktao©placentia.orc
Councilmember Green commented that Councilmember Smith would be leaving to Europe to participate in a humanitarian mission and wished him safe travels. He announced the upcoming shredding and E - Waste event on Saturday, October 15, 2023 from 8-12 p.m. at the Civic Center plaza. He also commented on the recent State of the City address at El Dorado High School and complimented Mayor Shader on a great event. He also announced his participation in the Ribbon Cutting at the Veterans CBOC at 770 Placentia Avenue and added that Supervisor Chaffee, Congresswoman Young Kim and Senator Josh Newman were in attendance as well as Councilmember Smith, Mayor Pro Tem Wanke and several City Staff members.
Councilmember Yamaguchi congratulated Mayor Shader on the State of the City address and commended the Pony Baseball champions. He also announced the Heritage Festival and Parade taking place this Saturday, October 8, 2023, adding that a pancake breakfast sponsored by the Rotary Club of Placentia would take place at 7 a.m. at Mr. D's parking lot, as well as other events throughout the day at Tri-City Park.
Mayor Pro Tem Wanke announced that he also attended the Ribbon Cutting event for the Veterans CBOC and commented on the various support services the City provides to Veterans. He announced that he attended the welcoming reception for the new Yorba Linda Water District General Manager Mark Toy, noting that he is a retired Army Major General and worked with the US Army Corps of Engineers. He also announced and encouraged all to attend the Heritage Festival and parade this weekend.
Mayor Shader announced that she attended the 50th birthday celebration of Placentia Linda Hospital and commented that they are a valuable resource in the City. She also announced attendance at the La Habra State of the City Address, the Association of Orange County Cities Leadership Conference and a tour of the Audi Dealership in the City. She commented that the dealership is doing quite well and Audi representatives commented on the business friendly nature of the City of Placentia.
1. CONSENT CALENDAR (Items 1.a. through 1.h.):
Motion by Green, seconded by Yamaguchi, and carried a (5-0) vote to approve the Consent Calendar items 1.a. through 1.h., as recommended.
Councilmember Yamaguchi expressed appreciation to Staff for their efforts on two consent calendar items, Item 1.e. Construction project at Fire Station #2 and Item 1.g. Civic Center Security cameras.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, October 4, 2022 Page 3 of 7
1.a.
1.b.
1.c.
1.d.
Consideration to Waive Reading in FuII of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
City Fiscal Year 2022-23 Register for October 4, 2022
Check Register
Fiscal Impact: $1,164,602.21
Electronic Disbursement Register
Fiscal Impact: $1,326,244.51
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and Filed, as recommended)
Resolution Amending the City's Conflict of Interest Code Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the proposed amendments to the City's Conflict of Interest Code, provide input and/or updates as necessary; and
2) Approve Resolution R-2022-63, a Resolution of the City Council of the City of Placentia, California, amending the City's Conflict of Interest Code. (Approved 5-0, as recommended)
Resolution Authorizing Temporary Suspension of Regulatory Ordinance Section
10.28.010 to Facilitate the Commission and Committee Recognition Special Event on October 20, 2022, at the Edwin T. Powell Senior Center Building Fiscal Impact:
Expense: $2,000.00 (General Government Fund)
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2022-62, a Resolution of the City Council of the City Placentia, California, authorizing the temporary suspension of regulatory ordinance section
10.28.010 of the Placentia Municipal Code to facilitate the Commission and Committee special event scheduled for October 20, 2022, from 6:00 p.m. to 8:00 p.m. at the Edwin T. Powell Senior Center Building.
(Approved 5-0, as recommended)
1.e. Acceptance of Construction Work and Notice of Completion for Construction of Vehicle Garage Concrete Building Foundations at Fire Station#2, City Project No. 5105
Fiscal Impact:
Expense: $52,050.15
Available Budget:
$62,975.81 Total FY 22-23 Budcet
$24,985.50 Measure U Fund (795105-6185)
$13,004.81 Pub Safety Develop Impact Fee (675105-6185)
$24,985.50 General Fund (105105-6850-22999)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Corner Keystone Construction Corporation, for construction of the Fire and Life Safety Station #2 Project, City Project No. 5105 for a grand total amount of $131,420.67; and
2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, October 4, 2022 Page 4 of 7
1f. Amendment of Citywide Unified Communications (Telephone System) as a Service (UCaaS) Solution from Ringcentral
Fiscal Impact:
Expense: $ 6,222.52 Current Monthly Subscription
$ 6,628.93. New Monthly Subscription
$ 2,138.00 Hardware Purchase
Available Budget: $110,732.76 IT Software Maintenance (101523-6136) $ 90,000.00 IT Machinery & Equipment
Recommended Action: It is recommended that the City Council:
1) Approve the City Administrator's purchase authorization increase in the total amount of $6,628.93, a $406.41/month increase and one-time purchase of $2,138.00; and 2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney; and
3) Authorize the City Administrator or their designee to manage future routine changes without further Council approval, in order to adjust for addition/subtraction of workforce and workstations as needed for daily operations. (Approved 5-0, as recommended)
1g. Civic Center Security Cameras
Fiscal Impact:
Expense: $179,029.94 Total Maximum Purchase Price
Budgeted: $180,000.00 FY22-23 CIP Budget (Measure U)
Recommended Action: It is recommended that the City Council:
1) Approve the City Administrator's purchase authorization increase in the total amount of $179,029.94; and
2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.h. Professional Services Agreement
Chapman Corridor Plan
Fiscal Impact:
Consultant Proposal:
Staff Recommended Contingency:
Total Cost of the Contract:
with Placeworks, Inc. for Development of
$173,138
S 25,000
$198,138
Available LEAP Funds (509104-6017): $130,000
General Plan Update Fee Funds (749104-6017): s 70,000
Total Budgeted: $200,000
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with Placeworks, Inc. to provide professional services related to the Chapman Corridor Planning and supporting environmental documentation for an amount not to exceed $198,138; and 2) Approve Resolution No. R-2022-64, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to sign the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. City Council Study Session: Review of Caltrans Public Art Submittals Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, October 4, 2022 Page 5 of 7
1) Conduct the study session and review the public art submittals for the Caltrans Public Art Projects; and
2) Either concur with the recommended mural and gateway art pieces selected by the expert panel or select its own preferred mural and gateway art pieces, and direct Staff to return to the City Council with artist agreements for its consideration. (Approved 5-0, as recommended. Concurred with expert panel selections and directed staff)
City Administrator Arrula introduced Deputy City Administrator Estevez to give a brief presentation on the Cal Trans Public Art Submittals.
Deputy City Administrator Estevez briefly introduced the project noting that Cal Trans had set aside $600,00 for the City's use in developing new public art options for the community. He introduced Richard Stein, President and CEO of Arts OC to discuss the art submittals that were received.
Mr. Stein briefly explained the submittal and selection process and gave a PowerPoint presentation of the recommended art submittals for one large-scale sculpture and mural. He noted that 36 mural and 30 sculpture submissions were received and reviewed by the judging panel. Three (3) selections have been recommended for each art installation in the City of Placentia. He noted that the artwork would be owned by Caltrans and the City of Placentia would be responsible for the maintenance of the artwork. The large-scale sculpture will be located at the on and off ramp area for the 57 freeway at Orangethorpe Avenue and the mural will be located on the slanting underpass abutment of the of the 57 freeway on W. Crowther on each side of Crowther Avenue.
City Administrator Arrula thanked Mr. Stein for an excellent presentation and Caltrans for their efforts and grant funds. He also thanked Deputy City Administrator for his efforts in bringing this project to the City and working collaboratively with all parties.
Mayor Shader commented that the City has never had any money for public art.
Councilmember Smith expressed appreciation to all who had submitted entries, those who participated in the process and judging and Caltrans. He expressed concerns about homeless encampments and graffiti and whether public works or the police department may have some concerns about safely maintaining the artwork. He noted that the artwork is classic and nicely done and expresses what the community values. He expressed support for the recommendations.
Police Chief Butts stated that the Police Department could provide regular patrols and make contacts with individuals that may be looking for shelter near the art installations.
Deputy City Administrator Estevez commented that the City has a cooperative agreement with Caltrans to maintain the property around its landscaping improvements.
Mayor Pro Tem Wanke expressed appreciation to all who were involved in the project and commented on the excellent work and recommendations. He noted that he liked the color scheme on Chromatic Ascension and all the options for the underpass. He expressed support for the recommendations by the panel.
Councilmember Green expressed support for the recommendations by the panel and shared a story about artwork in the City of Brea.
Mayor Pro Tem Yamaguchi asked in there was camera coverage in the areas where the art is to be installed. He expressed support for the recommendations.
City Administrator Arrula responded that cameras do not exist in these areas but if the Council so desires, Staff could explore camera options. Staff is currently researching camera options for high crime areas.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, October 4, 2022 Page 6 of 7
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Mayor Pro Tern Wanke reiterated his request for figures on costs for the City's fire department with a comparison to former costs.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:15 p.m. to a regular City Council meeting on Tuesday, October 18, 2022 at 5:30 p.m.
ATTEST:
49449436sw
Robert S. McKinnell, City Clerk/
Agency Secretary
Rhonda Shader, Mayor/Agency Chair
„ii1/111,,,,,
�
) (C" .
U:.. DEC at7�
2,
1926 •
IF9• ::::::,•
$
ti•
•
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, October 4, 2022 Page 7 of 7