PLACENTIA
Rich Heritage, Bright Future
CITY OF PLACENTIA
REQUEST FOR PROPOSALS
REAL ESTATE ADVISORY SERVICES FOR
AFFORDABLE HOUSING DEVELOPMENT
BAKER STREET PROPERTIES
All Proposals must be received in the
Development Services Department,
401 E. Chapman Avenue, Placentia, CA 92870, by:
Monday, September 26, 2022 at 11:00 a.m., PST
Deadline for all questions is Thursday, September 15, 2022 at 5:00 p.m., PST. Please submit written questions related to this Request For Proposals to Jeannette Ortega, Assistant to the City
Administrator/Economic Development Manager via email at [email protected].
CITY OF PLACENTIA
REQUEST FOR PROPOSALS
FOR REAL ESTATE ADVISORY SERVICES FOR AFFORDABLE HOUSING DEVELOPMENT
BAKER STREET PROPERTIES
NOTICE IS HEREBY GIVEN that the City of Placentia is soliciting Request for Proposals (RFP) from well qualified firms to assist the City on real estate advisory services for the City owned properties at 323, 307, 312 and 314 Baker Street, Placentia, CA 92870 including but not limited to developing a Request for Proposals for this location to include a high-density affordable housing development, evaluation of the proposals, and project/developer negotiations for real estate transaction.
Firms have the option of sending their Proposals via standard mail or personal delivery. Firms are solely responsible for ensuring their Proposals are received by the Development Services Department by the submittal deadline. Proposals must be received by no later than 11:00 a.m., Pacific Standard Time, on Monday, September 26, 2022, at the following address:
City of Placentia
Jeannette Ortega, Assistant to the City
Administrator/Economic Development Manager
401 E. Chapman Avenue
Placentia, CA 92870
RE: RFP for Real Estate Advisory Services - Baker Street Proposals must be signed by a representative authorized to bind the company.
Proposals submitted by facsimile or email are not acceptable and will not be considered. Proposals are to be submitted in sealed envelope with the name of the Firm and RFP title clearly marked on the outside of the envelope.
Failure to comply with the requirements set forth in this RFP may result in disqualification. Submitted Proposals may be withdrawn at any time prior to the submission time specified in this RFP, provided notification is received in writing before the submittal deadline. Proposals cannot be changed after the submittal deadline.
No handwritten notations or corrections will be allowed.
The City reserves the right to reject all Proposals and to waive any minor informalities or irregularities contained in any Proposal. Acceptance of any Proposal submitted pursuant to this RFP shall not constitute any implied intent to enter into a contract.
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The contract award, if any, will be made to the Firm who, in the City's sole discretion, is best able to perform the required services in a manner most beneficial to the City of Placentia.
INTRODUCTION
The City of Placentia ("Placentia" or "City") hereby requests Proposals from qualified firms to provide real estate advisory, develop a comprehensive RFP for developers and project/developer negotiations for real estate transaction for the City owned properties located at 323, 307, 312 and 314 Baker Street and evaluate options for potential acquisition of additional private properties for a larger development (as referenced in Exhibit A). This includes structuring public/private transactions, review of documentation which consists of Pro forma analysis, development budgets, cash flow analysis and other economic analysis (e.g. fiscal impact reports, highest and best use, tax analysis, etc.).
The Firm must demonstrate experience managing and implementing successful real estate advisory services to municipalities and a focus similar to what is desired by the City. The Firm should also demonstrate expertise in all aspects of public/private real estate transactions including affordable/workforce housing developments, as well as an understanding of project/developer negotiations.
CITY OVERVIEW
Primarily known as a bedroom community, the City of Placentia, which is nestled in northern Orange County, is a family-oriented community of approximately 53,000 residents. Incorporated in 1926, Placentia serves an area of approximately 6.7 square miles and has retained the small-town image that has remained since settlers arrived more than 100 years ago.
The City operates and maintains a full range of municipal services, including Police, Fire, Administration, Public Works, Community Services, Finance, and Community Development Departments.
The City in partnership with the Orange County Transportation Authority (OCTA) has secured funding for the construction of a new, state-of-the-art Metrolink Station and 246 -space parking structure. To take advantage of the upcoming Metrolink Station and parking structure, the City has adopted two master plans for the preservation and revitalization of the City's original Old Town and Packing House District areas. This includes the restoration of historic buildings from the 1900s, the development of mixed-use, transit -oriented development, residential and commercial buildings, and a vibrant, multi -modal environment. Collectively, these project areas will create significant economic development impacts to our local, regional and national economies.
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On July 18, 2017 the City Council successfully adopted the Old Town Revitalization Plan. This zone change plan will improve and position the City's historic center to better connect with other areas of the City. The Baker Street properties described in this RFP are within this zone change. The Old Town Placentia is an asset to the City and is poised to be one of the City's key destinations. The plan will enhance the historic importance of the area and create public spaces and pathways making a cohesive small scale walkable urban village feel with retail, restaurants, offices, and residential areas. For more information about the Plan please visit www.oIacentia.ora/oldtown .
On April 18, 2017, the City Council successfully adopted a Transit Oriented Development (TOD) Plan which rezoned the property around the proposed Metrolink Station. This new station creates an exciting prospect for TOD and allows for high density (65-95 du/ac) development, which will spur the revitalization of this area and bring in new housing, mixed use development, employment and supporting services adjacent to this major transit amenity. For more information about this Plan, please visit www.olacentia.ora/tod .
Both of these planning areas are within walking distance to Cal State Fullerton (CSUF), which serves over 60,000 students, many of which live within the City and in some cases, near this area.
The City in partnership with the County of Orange, Southern California Council of Government (SCAG) and Kosmont Companies formed an Enhanced Infrastructure Financing District ("EIFD"), pursuant to SB 628 and AB 313. This district offers a new platform to finance a broad array of economic development projects that generate taxes and jobs, including public infrastructure. A portion of the property tax increment (the amount above the property taxes collected in the base year of 2022) that the City of Placentia and the County of Orange receive would be specifically restricted to pay for the infrastructure projects listed in the Infrastructure Financing Plan (IFP) at an estimated cost of $8.2 million. These infrastructure improvements include street improvements, pedestrian connectivity, and landscape and lighting upgrades in Old Town Placentia. For more information about the Placentia EIFD, please visit www.olacentia.ora/eifd .
PROPERTY DESCRIPTION
There is one subarea in the Old Town Revitalization Plan designated for high-density residential development. This can be four stories in height and is located along Baker Street and Walnut Avenue at the southwest corner of the Plan area, just north of the railroad tracks. The City owned properties at 323, 307, 312 and 314 Baker Street are included in this area, which allows multi -family residential development by -right.
These parcels can be assembled together with the private parcels or a portion of these private parcels, with the potential of some street dedication, to be used for a high-density affordable housing development.
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SCOPE OF WORK
The Scope of Work for this RFP shall include six (6) tasks:
Task 1: Review and study the City owned properties at 323, 307, 312 and 314 Baker Street and the private properties upon award of contract.
Task 2: Develop a comprehensive Request for Proposals (RFP) for the sale of the City owned properties at 323, 307, 312 and 314 Baker Street in a form acceptable by the City. Evaluate options for potential acquisition of additional private properties for a larger development.
Task 3: Assist in the evaluation of the proposals and recommendation of a qualified developer. This includes scoring and verifying developer's experience in affordable/workforce housing development, reviewing developer's credit worthiness, portfolio and funds necessary to purchase the property, and schedule of performance. Analyze various financial reports including but not limited to Pro forma analysis, development budget, cash flow analysis, and other economic analysis (e.g. fiscal impact reports, highest and best use, tax analysis).
Task 4: Assist in the real estate negotiations and in the development of an Exclusive Negotiation Agreement and/or a Purchase and Sale Agreement/Development Agreement in a form acceptable by the City and City's broker.
Task 5: Participate in up to five (5) in-person meetings with City Staff and Development Ad Hoc Committee and up to five (5) City Council Closed Session/Open Session meetings for Real Property Negotiations.
Task 6: Other tasks which may be requested by the City.
LOCATION
The location of the specific real estate services will be for the City owned properties located at the following addresses and its respective Assessor's Parcel Number (APN):
City -Owned Properties APN
323 Baker Street, Placentia, CA 92870 339-392-19
307 Baker Street, Placentia, CA 92870 339-392-14
312 Baker Street, Placentia, CA 92870 339-391-15
314 Baker Street, Placentia, CA 92870 339-391-14
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Firm shall evaluate options for potential acquisition of additional private properties, listed below, for a larger development.
Private Properties APN
320 S. Walnut Avenue, Placentia, CA 92870 339-392-22
320 S. Walnut Avenue, Placentia, CA 92870 339-392-21
Unknown Address 339-392-20
319 Baker Street, Placentia, CA 92870 339-392-18
315 Baker Street, Placentia, CA 92870 339-392-17
311 Baker Street, Placentia, CA 92870 339-392-16
CONTENTS OF PROPOSAL
The following should be submitted with your Proposal:
Transmittal Letter: This letter will summarize (in a brief and concise manner) the firm's understanding of the scope of work. The transmittal letter must be signed by an officer of the firm authorized to do so. Also include contact information for: (1) the person responsible for answering questions regarding this Proposal, (2) the person responsible for contract negotiation, and (3) the signer.
Schedule of Performance: This section of the Proposal should clearly list the schedule of performance as it relates to the scope of work. Please explain the scope of work as understood by the firm, and detail the approach, activities, meetings, timelines, draft and final work products, and deadlines.
Company Information: This section provides each Firm with the opportunity to demonstrate how its history, organization, and related experience differentiate it. Any additional information, which the firm considers pertinent, may be included in a brief and concise manner. The use of graphics to supplement and/or summarize written statements is encouraged.
Key Personnel: This section must provide identification of all key personnel who will be working on this project. Please distinguish the Project Manager who will be responsible for this Project. Please explain what involvement each person will have in the Project. Please distinguish if the key personnel are employees of the firm or retained sub -Firms. Include person's name, title, phone number, and email address.
References: At a minimum, provide contact information for three (3) references, at least two (2) of which are municipal or governmental agencies; including the name, contact person's name, title, address, telephone number, and email address. For each reference, provide a summary overview of Project including budget, scope of work, and timelines.
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Project Fee: Provide an estimate of the fee with a not -to -exceed amount for accomplishing the tasks listed in the scope of work. As this RFP is not a brokerage/commission service, please provide a total compensation amount for real estate advisory services as detailed in the scope of work. The amount should include all travel expenses for up to five (5) in-person meetings with City staff and up to five (5) City Council meetings.
INQUIRIES
Requests from interested firms for additional information or interpretation of the information included in the RFP should be directed in writing to the following individual by no later than 5:00 p.m., PST, on Thursday, September 15, 2022.
Jeannette Ortega
Assistant to the City Administrator/Economic Development Manager Email: jortega©placentia.org
A written response will be posted on the City's website by Tuesday, September 20, 2022 at 5:00 p.m. under this RFP.
SCHEDULE FOR SELECTION AND AWARD
All dates shown are tentative and subject to change. The City will make every effort to adhere to the dates shown below. Advance notice of any changes to the schedule will be given to any firm that has submitted a response to this RFP by the deadline.
Provided below is the anticipated timeline to be followed for this RFP process:
1. Release of RFP August 24, 2022
2. Written Questions Due Date September 15, 2022
3. RFP Due Date September 26, 2022
4. Evaluation of RFP Submittals September 29, 2022
5. City Council Meeting Award October 18, 2022
6. Notice of Selection October 19, 2022
7. Project Commences October 19, 2022
8. RFP Issued for Developers December 19, 2022
EVALUATION CRITERIA
An Evaluation Committee will be established, composed of City staff. The City's Evaluation Committee will evaluate all Proposals received in accordance with the firms technical experience in performing work of a closely similar nature; record of completing the work on schedule; strength and stability of the firm; strength, stability, experience, and quality of the final product completed with other agencies. The City Request for Proposals - Real Estate Advisory Services Page 7 of 10
will evaluate the depth of Firm's understanding of City requirements and overall quality of work plan; logic, clarity, and specificity of work plan and variances proposed for the work plan; and the utility of technical or procedural innovations.
Interviews with prospective Firms may be scheduled during this evaluation period.
SELECTED FIRM
1. An Agreement with the selected Firm will be negotiated by the Office of the City Administrator. The City shall require the Firm to bind itself to the City's Professional Services Agreement.
2. Selection of a Firm's Proposal does not mean that all aspects of the Proposal are acceptable to the City of Placentia. The City retains the right to modify the terms and conditions in the Proposal or reject terms and conditions proposed by the selected Firm prior to the execution of an Agreement with the City, which the City, in its sole discretion, deems necessary to ensure a satisfactory procurement. The City may, by written notice stating the extent and effective date, cancel and/or terminate any order resulting from this RFP for cause in whole or in part, at any time.
3. The final Agreement will incorporate the RFP, the selected Firm's Proposal and all modifications and clarifications that are submitted at the request of the City of Placentia during the evaluation and negotiation process. The RFP, including all attachments and addenda, and all promises, warranties, commitments and representations in the successful Proposal of the selected Firm shall be binding.
4. No cost chargeable to the proposed Agreement may be incurred before the selected Firm has received a fully executed Agreement.
SPECIAL CONDITIONS
A. Reservations. This RFP does not commit the City of Placentia to award a contract, to defray any costs incurred in the preparation of a Proposal pursuant to this RFP, or to procure or contract for work. No payment of any kind will be provided to the Firm responding to this RFP, or parties they represent, for obtaining any of the information solicited.
B. Public Records. All Proposals submitted in response to this RFP become the property of the City of Placentia. Information in the Proposal, unless specified as trade protected, may be subject to public review. Any information contained in the Proposal that is proprietary must be clearly designated. Marking the entire Proposal as proprietary will be neither accepted nor honored. Proprietary information submitted in response to this RFP will be handled in accordance with the California Public Records Act.
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C. Right to Cancel and Amend. The City of Placentia reserves the right to cancel, for any or no reason, in part or in its entirety, this RFP, including but not limited to:
selection schedule, submittal date, and submittal requirements. If the City of Placentia cancels or revises the RFP, all Firms that have requested to be on the project holder's list will be notified in writing.
D. Additional Information. The City of Placentia reserves the right to request additional information and/or clarification from any or all Firms.
E. Conflict of Interest. Firm covenants that the company, its officers, employees and/or agents presently have no interest, and shall not acquire any interest, direct or indirect, financial or otherwise, which would conflict in any manner or degree with the performance of the services requested herein by the City of Placentia.
Firm further covenants that, in the performance of any contract or agreement resulting from this RFP, no subcontractor or person having such an interest shall be employed. Firm certifies that to the best of Firm's knowledge, no one who has or will have any financial interest under any contract or agreement resulting from this RFP is an officer or employee of the City of Placentia.
F. Public Information. Firms who respond to this RFP who wish to release information to the public regarding selection, contract award or data provided by the City of Placentia must receive prior written approval from the City before disclosing such information to the public.
G. Independent Contractor. It is expressly agreed by Firm that in the performance of the services solicited by this RFP, Firm and any of its officers, employees and/or agents shall at all times be considered independent contractors and not agents of the City of Placentia.
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"Exhibit A"
Citv-Owned ProDerties (Depicted in Yellow) APN
323 Baker Street, Placentia, CA 92870 339-392-19
307 Baker Street, Placentia, CA 92870 339-392-14
312 Baker Street, Placentia, CA 92870 339-391-15
314 Baker Street, Placentia, CA 92870 339-391-14
Private ProDerties (Depicted in Blue) APN
320 S. Walnut Avenue, Placentia, CA 92870 339-392-22
320 S. Walnut Avenue, Placentia, CA 92870 339-392-21
Unknown Address 339-392-20
319 Baker Street, Placentia, CA 92870 339-392-18
315 Baker Street, Placentia, CA 92870 339-392-17
311 Baker Street, Placentia, CA 92870 339-392-16
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