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VIA:
FROM:
DATE:
Placentia Cit Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE NOVEMBER 15, 2022
SUBJECT: CONTRACT CHANGE ORDER NO. 6 FOR OLD CITY HALL OFFICE RENOVATION PROJECT NO. 5106
FISCAL
IMPACT: EXPENSE: $465,000.00
$ 71,992.40
$ 27,909.90
$564,902.30
BUDGET $ 619,605.00
$ 25,245.43
$ 2,664.47
SUMMARY:
ORIGINAL CONSTRUCTION CONTRACT
PREVIOUSLY APPROVED CHANGE ORDERS (1-5)
CONTRACT CHANGE ORDER NO. 6
TOTAL CONTRACT AMOUNT WITH CHANGE
ORDERS
MEASURE U FUND (795106-6185)
SEWER MAINTENANCE FUND (485106-6850)
MEASURE U FUND (765106-6185)
A Contract Change Order for the Old City Hall Office Renovation Project covering a major unforeseen condition and extra work is being presented to the City Council for its consideration.
A2Z Construct Inc. has been contracted by the City to construct the above-mentioned project.
During the course of construction, it was discovered that the building's existing sewer lateral is completely deteriorated at the point of connection to the main sewer line requiring a total of 77' of sewer lateral to be removed and replaced. Also, there was the need to purchase and install an additional exterior window due to age and cracking.
RECOMMENDATION:
It is recommended that the City Council authorize the City Administrator to approve Contract Change Order No. 6 with A2Z Construct Inc., in the amount of $27,909.90.
DISCUSSION:
On February 15, 2022, the City Council awarded a Construction Contract to A2Z Construct Inc. for the Old City Hall Office Renovation Project in a not -to -exceed amount of $465,000. In addition, the City Administrator was authorized to approve contract change orders for this project up to 10% of the not -to -exceed amount, or $46,500.
1.f.
Nov 15, 2022
City Council Agenda
November 15, 2022
This project is the third in a series of building renovations and restoration of Old Placentia City Hall. The City is pursuing these renovations as the building's use will be changing. Old City Hall will be used by the Placentia Fire and Life Safety Department as the Department's headquarters and the Placentia Chamber of Commerce (Chamber) which will be transferring their operations from the City's Main Street property to Old City Hall. The scope of this current project consists of the complete renovation of the interior office space to create new and expanded workspaces; a new employee restroom and breakroom; new furnishings, fixtures, and equipment; a new conference/training room; and a remodeled conference room for the Chamber's use in conjunction with their new offices.
During the course of constructing the plumbing improvements, it was discovered that the existing building sewer lateral was severely damaged and would require replacement. Based on sewer line video footage it was determined that a total of 77' of existing damaged 6" cast iron pipe would need to be replaced with new 6" PVC pipe. Separately, there was a need to purchase and install an overlooked exterior window due to age and cracking in Office 103.
FISCAL IMPACT:
The cost for Contract Change Order No. 6 amounts to $27,909.90. The revised total construction contract amount is $564,902.30. Sufficient funds are budgeted and available in the Fiscal Year 2022-23 Sewer Maintenance and CIP Budget to cover this expense. As such, sufficient funds exist for the recommended action.
Prepared by:
Masou4 Sep
City Engine
Luis Estevez
Deputy City Administrator
Attachment:
Contract Change Order No. 6
Reviewed and approved:
Jennifer Lampman
Director of Finance
Reviewed and approved:
Damien -f rrula
City Administrator