RESOLUTION NO. R-2022-71
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
PLACENTIA, CALIFORNIA AUTHORIZING AND
DIRECTING THE DESTRUCTION OF CERTAIN CITY
RECORDS AND DOCUMENTS PURSUANT TO
CALIFORNIA GOVERNMENT CODE § 34090
A. Recitals
(i). Section 34090 of the Government Code of the State of California provides that the legislative body, may, by resolution, and with the written consent of the City Attorney may order destroyed any City record, document, instrument, book or paper without making a copy thereof, after said public record is no longer required; and (ii). Section 34090 of the Government Code of the State of California does not authorize the destruction of (a) records affecting the title of real property or liens thereon, (b) court records, (c) records required to be kept by statute, (d) records less than two years old, and (e) the minutes, ordinances, or resolutions of the City Council or any City board or commission; and
(iii). A list of documents and records proposed to be destroyed is attached hereto as Exhibit "A" and incorporated herein by this reference; and (iv). Said records and documents are no longer required by the City of Placentia; and
(v). None of the documents and records set forth in Exhibit "A" are prohibited from destruction pursuant to Section 34090; and
(vi). All legal prerequisites to the adoption of this Resolution have occurred.
B. Resolution
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF PLACENTIA DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. AUTHORIZATION: Upon written consent of the City Attorney, the City Clerk and/or appropriate Department Head is hereby authorized and directed to destroy the records and documents shown on the attached Exhibit "A", in accordance with the provisions of Section 34090 of the Government Code of the State of California.
Resolution R-2022-71
APPROVED and ADOPTED this 15th day of November 2022.
Rhonda Shader, Mayor
ATTEST:
Robert S. McKinnell, City Clerk
STATE OF CALIFORNIA
COUNTY OF ORANGE
1, Robert S. McKinnell, City Clerk of the City of Placentia do hereby certify that the foregoing Resolution was adopted at a regular meeting of the City Council held on the 15th day of November 2022 by the following vote:
AYES: Councilmembers:
NOES: Councilmembers:
ABSENT: Councilmembers:
ABSTAIN: Councilmembers:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
Attachment:
Exhibit A
Resolution R-2022-71
11/15/2022
Administration/HR
Date: Department:
RECORDS DESTRUCTION AUTHORIZATION FORM
The records listed below (or on the attached list) are scheduled to be destroyed, as indicated on the Records Retention Schedule.
The records are not the subject of any claim, litigation, investigation, or audit. (List records here, or attach a list)
File # Records Description
Start Date End Date Box #
Retention Retention
# Period
Recruitment Files - (see attached list)
X Shredding is Required (Records contain private information) 12/14/2017 and prior
DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION Department Head / Division Manager Date
City Clerk Date
City Attorney Date
HR -017
3 years
(Complete after destruction has been performed, if done by City Employees. If destruction is performed by a commercial vendor, have them provide you with a certificate.) HEREBY CERTIFY that the items listed above have been destroyed in accordance with City policies and procedures:
Employee Performing Destruction Date
©1998-2008 Gladwell Governmental Services, Inc.
Exhibit A
Report: Data Retention Non Continuous
Generated By: Alice Burnett on 10/26/2022 12:32:01
Number of records: 6
Exam Plan
Community Outreach and Emergency Management Analyst (2017-00002) Community Services Coordinator (2017-00005)
Facilities Maintenance Technician (2017-00001)
Office Assistant (2017-00004)
Program Coordinator (2017-00003)
Traffic Engineer (2017-00008)
Closing Date Department Division Class Specs
11/23/2017 Police Department Management Analyst Police Department Community Services Community Services Coordinator
11/16/2017
11/23/2017
11/16/2017
11/23/2017
12/14/2017
Public Works
Community Services
Community Services
Public Works
Facilities Maintenance Technician
Office Assistant
Community Services Program Coordinator
Traffic Engineer