PLACENTIA SMALL BUSINESS
EMERGENCY RELIEF GRANT PROGRAM
ROUND 4
Funded by:
County of Orange
Approved by:
Placentia City Council on December 6, 2022
Applications Due — Tuesday, January 31, 2023 at 5:00 p.m.
I. APPLICATION INSTRUCTIONS
A. INTRODUCTION
The County of Orange has notified the City of Placentia that they will receive a formula allocation of funding by the Coronavirus Aid, Relief, and Economic Security (CARES) through the County's Community Development Block Grant Funds (CDBG- CV3) to be used specifically for small businesses in within the Low- and Moderate - Income areas of the Census Tract in Placentia that have been directly impacted by the COVID-19 pandemic. On December 6, 2022 the Placentia City Council approved the allocation of these funds. The City of Placentia is accepting applications from businesses that meet the following requirements:
• Small businesses in the Low- and Moderate -Income areas of the Census Tract • Main place of business must be in Placentia within the Low- and Moderate - Income areas of the Census Tract
• Applicant must have and provide a DUNS number at time of application • Applicant must be willing to attest to a statement verifying that the award was used for costs necessary due to impacts associated with COVID-19 • Applicant must be willing to attest to a statement verifying there are in compliance with all local, state and federal Covid-19 guidelines and orders. • Funds can't be used for tax revenue replacement, to pay for loans or overtime
• Must be open and in operation for at least twelve (12) months • Must not have any existing municipal code violation(s) B. AVAILABLE FUNDING
The program is based on the availability of County funds, program guidelines, and submission of all required information. Based on the criteria stated above, eligible applicants will receive a working capital grant of up to fifteen thousand dollars ($15,000) for businesses within the 100 block of Santa Fe Avenue and up to Placentia Small Business Emergency Relief Grant Program — Round 4
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twenty-five thousand dollars ($25,000) for all other businesses within the Low - and Moderate -Income areas of the Census Tract. The grant will be used to support outdoor dining amenities, including permanent structures, temporary ADA platforms, tables and chairs, landscape or similar expenses that occur from January 11, 2023 through August 31, 2023.
D. APPLICATION GUIDELINES
1. All applications must follow the formatting described below or be subject to penalty points:
a. Only one application per business will be accepted;
b. Required documents must be attached to this application; c. The completed and signed application including any and all supporting documentation must be emailed to Jeannette Ortega, Assistant to the City Administrator at iortea_ [email protected] or via address at 401 E. Chapman Avenue, Placentia, CA 92870.
2. List of Ineligible Applicants
a. Any activity that is not directly related to the COVID-19 pandemic b. Reimbursement for expenses that have been accrued prior to January 11, 2023
c. Expenses currently paid for by other funding sources d. Political activities and lobbying
F. REVIEW PROCESS AND SCORING
1. Review Process
The Grant Review Committee will review and score all applications based on the scoring categories. Staff will prepare a list of the rated applications from highest score to lowest score, including the Committee's recommendation, this will be given to the City Administrator for review and approval.
A program timeline for the review process is below but subject to change:
December 7, 2022
January 31, 2023
February 6-7, 2023
February 9, 2023
Applications are available
Applications DUE by 5:00 p.m.
Committee reviews and scores all applications
Committee recommends funding allocations to City
Administrator
2. Scoring Categories
Applications will be rated and ranked on the basis of their responses to the application elements.
1. Business Description 20 points
Placentia Small Business Emergency Relief Grant Program — Round 4
ATTACHMENT 1
2. Estimated Adverse Economic Impact 20 points
3. Need for Funds 20 points
4. Sales Tax Generation 20 points
5. Documentation 20 points
G. RESERVATION OF RIGHTS
The City of Placentia reserves the right, at its sole discretion, to award all, a portion, or none of the available County funding, and may reject any and all applications based on the quality and/or merits of the application, or when it is determined to be in the public interest to do so. Furthermore, the City may extend deadlines and timeframes, as needed.
The City of Placentia reserves the right to substantiate any applicant's qualifications, financial information, capability to perform and availability.
The City of Placentia reserves the right to waive any informalities in application, to accept any application or portion thereof, and, to reject any and all applications, should it be in the best interest of the City to do so.
H. POST AWARD AND SUB -RECIPIENT CRITERIA
All awards are subject to the City's receipt of its funding appropriation from the County of Orange. The City of Placentia is committed to monitoring the performance of grant recipients to ensure that all funds are used appropriately.
Business that have been awarded the grant must remain operational for a period of three months after receipt of funds. If a business closes during the three-month period after receipt of funds, the business must pay back the grant amount to the City of Placentia within 30 days of the business closing.
Placentia Small Business Emergency Relief Grant Program — Round 4
ATTACHMENT 1
Placentia Small Business
EmeraencV Relief Grant Program - Round 4
Application
Business Name
Business
Address
Business Phone Email
Owner's Name
Landowner's Phone Email
Business Name
Person who Phone Email
completed the
Application
Amount of Funds Requested
DUNS Number
(required)
Did your business shut down during the
pandemic?
Is your business fully open for business
during the time of this application submittal?
If yes, how long has your business been
reopened? If it has not been reopened,
please explain.
When did your business
begin to operate in
Placentia? Month and Year.
1. Business Description
Describe the type of business you own and hours of operations? Placentia Small Business Emergency Relief Grant Program — Round 4 Yes No
Yes No
ATTACHMENT 1
2. Estimated Adverse Economic Impact as a Result of COVID-19 a. What were your business revenues during the affected impact date? (March 27, 2020 to March 26, 2021)
b. What were your business revenues during that SAME period of the prior year? (March 27, 2019 to March 26, 2020.)
c. How many people did you employ prior to the COVID-19 pandemic? d. How many people do you currently employ?
e. Do any of your employees live in Placentia? If yes, how many? f. What is your current monthly lease/rent?
g.
How much sales tax, if any, does your business produce over the course of 12 months?
h. Have you received COVID-19 related capital through other alternative sources? If so, how much?
3. Need for Funds as it Relates to COVID-19
Please provide an explanation of what adverse economic effects the COVID-19 pandemic has on your business, and why these funds are essential to address this need.
4. Grant Funding Purpose
Describe exactly what and/or who will this grant funding be used for. Provide a narrative explaining the budget and expenses for the program.
Placentia Small Business Emergency Relief Grant Program — Round 4
ATTACHMENT 1
Signature of the Executive Authority
My signature below confirms that I have read and understand the guidelines set forth in this application. If my application is approved, I will adhere to the terms described in the application and use the funds according to these guidelines and the guidelines set forth by the County. I will be able to provide the appropriate documentation to the City on the funds used for the stated purpose. I further acknowledge that I have not received other COVID-19 disaster assistance funds for the same recovery purpose as set forth in this application. Failure to meet these guidelines will require me to forfeit the funds to the City of Placentia upon City's request.
Name Title
Signature Date
Placentia Small Business Emergency Relief Grant Program — Round 4
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