PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING MINUTES
December 6, 2022
5:30 p.m. - City Council Chambers
4O1 E. Chapman Avenue, Placentia, CA
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.placentia.orc/pctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at [email protected]. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk@@placentia.orc or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.
CALL TO ORDER: Mayor Shader called the meeting to order at 5:30 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
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ORAL COMMUNICATIONS:
Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL - Existing Litigation
Dennis Lynn Blake, Trustee of the Blake Family Trust vs City of Placentia, et al., Case No. 30-2022-01270422-CU-EI-CXC
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman
INVOCATION: Chaplain Ken Milhander
PLEDGE OF ALLEGIANCE: Firefighter Lucas Dochmaschewsky
PRESENTATIONS: None
CLOSED SESSION REPORT:
City Attorney Bettenhausen stated there was nothing to report from Closed Session. He announced that an urgency item needed to be added to the agenda regarding an MOU that has been reached with Placentia Firefighters Association.
City Administrator Arrula stated that the parties have come to terms and in order for Staff to be paid appropriately within the allotted timeframe and for the processing of end of the year W -2s, it is requested that the City Council take action to add the item to the agenda.
Motion by Mayor Shader, seconded by Yamaguchi, and carried a (5-0) vote to approve adding the urgency item to the agenda for consideration, as recommended, as Item 3.a. and renumbering the agenda moving agendized Item 3.a. (Certification of the Canvass of the November 8, 2022 General Municipal Election Results) to Item 3.b.
City Administrator Arrula announced that a copy of the Staff report for the urgency item is available for members of the public in attendance and is posted on the City's website.
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:
Placentia resident Jeff Buchanan expressed that he was sad to see Councilmember Green departing the City Council. He added that he recently attended a Public Agencies Risk Management Association meeting and shared that the guest speakers at the meeting were police officers and firefighters who spoke about Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 6, 2022 Page 2 of 12
Post Traumatic Stress Syndrome. He applauded the City's first responders and expressed the need to give them extra support.
Laurie Arroyo, Placentia Chamber Board of Directors, announce that nominations for Citizen of the Year, Youth Volunteer of the year and other categories are open through December 31, 2022. She encouraged those who are interested in submitting a nomination to visit the Placentia Chamber of Commerce website.
Placentia resident Kenny Binnings commented that property and business owners in Old Town are excited about the proposed plans for the area. He recapped a meeting that was held at City Hall on October 11, 2022 noting the individuals who were in attendance and in support of moving forward with the plans.
Lastly, he promoted the Tamale Festival taking place on December 8, 2022 and announced that Broken Timbers, a brewery, will soon be opening in Old Town.
City Clerk McKinnell read one (1) electronic communication received by the City Clerk's Office from Placentia resident Laura Heflin. He summarized her comments about the excellent service provided by Captain Brian Perry and Officer Brian Drew in response to issues with homeless individuals living in common areas within their condominium community, Corte Vista Villas. She expressed appreciation for their responsiveness and suggestions for increasing safety in the community.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Smith reported that he attended Southern California Association of Governments and Orange County Council of Governments meetings. In addition, he reported that he attended a Veterans Advisory committee meeting in which a recap of activities for 2022 was discussed as well as the recent success of the Veterans Day event in City Hall plaza. He also reported that he attended the recognition event for Councilmember Green on December 5, 2022 at Alta Vista Country Club noting that the event was very well attended by Council, City Staff, elected officials, and family and friends. He stated that it was a great opportunity to come together to honor and recognize his many years of dedicated service to Placentia.
Councilmember Green promoted the Holiday Tree recycling program and announced that free holiday tree collection is provided for single-family households with automated collection Monday, December 27, 2022 through Thursday, January 7, 2022. Residents are reminded to remove all decorations and have their trees at the curb by 7:00 a.m. If a tree is more than six (6) feet tall, it needs to be cut it in half for safe and easy collection. Flocked trees cannot be recycled, and residents should call (714) 238-2444 to schedule a pick-up for a flocked tree. Additional information can be found on the City's website. He thanked all who attended his recognition event and wished everyone a Merry Christmas and Happy New Year.
Councilmember Yamaguchi thanked Staff and volunteers for the successful Tree Lighting Ceremony in City Hall Plaza. He expressed appreciation to Staff for organizing the recognition event for Councilmember Green and commented on the rich legacy that he leaves behind that will live on in the hearts of residents. Lastly, he promoted the Tamale Festival taking place in Old Town on December 8, 2022 from 4-8 p.m. Additional information can be found on the City's website. He wished everyone a Merry Christmas and Happy New Year.
Mayor Pro Tenn Wanke congratulated Councilmember Green on his many years of service to Placentia.
He commented on the many difficult years when the City was not fiscally sound and expressed appreciation for all of Councilmember Green's efforts to bring stability to the City. He expressed appreciation for serving with Councilmember Green and his fellow Councilmembers and stated that while he would like to serve as Mayor, he is unable to make that commitment since he is now the Chairman for the Orange County Sanitation District. He stated that it is his intention to nominate Councilmember Smith for Mayor for the next term. He announced the upcoming holiday closure for City Hall and City facilities noting that all City facilities would be closed from December 19 through January 2, 2022. City Hall and other City facilities will reopen on Monday, January 2, 2022. The Police and the Fire and Life Safety Departments will remain open during the holidays. For non -life -threatening emergencies, such as a fallen tree, street flooding, or other public works issues, residents can call (714) 993-8111. The iPlacentia application will also be available during the holiday closure.
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Mayor Shader expressed appreciation to the City's Police and Fire Departments and thanked Placentia resident Laura Heflin for her comments acknowledging their great service to the community. She shared that she serves on the St. Jude Community Health community and has learned a lot about senior services in Orange County. She reported that she attended the Placentia Prayer breakfast and thanked the Rotary Club and Roundtable Women's Club for organizing the event. She reported she also attended the Orange County Food Bank's"No lunch" lunch event and noted that Planning Commissioner Claudia Keller is CEO of Orange County Food Bank. She added that she participated, along with Councilmember Smith, in the turkey and Thanksgiving dinner distribution at the Whitten Center. She noted that she was selected by the Orange County City Selection Committee to serve on the Orange County Human Relations Commission for the next two years and elected to the Association of Orange County cities to serve as their Vice President of Legislation and Regulation. Lastly, she reported that she attended the Bradford House annual holiday reception hosted by the Placentia Founders Society.
1. CONSENT CALENDAR (Items 1.a. through 1.p.):
Yamaguchi noted his recusal on Item No. 1.f. due to a conflict of interest regarding his business relationship with the library. Motion by Wanke, seconded by Green, and carried a (5-0) vote to approve the balance of Consent Calendar items 1.a. through 1.p., as recommended.
1.a.
1.b.
1.c.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
City Fiscal Year 2022-23 Register for December 6, 2022
Check Register
Fiscal Impact: $1,907,174.36
Electronic Disbursement Register
Fiscal Impact: $1,458,268.68
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and filed, as recommended)
Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-81, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency. (Approved 5-0, as recommended)
1.d. Second Reading and Adoption of Ordinance No. 0-2022-08, Zoning Code Amendment/Zone Change (ZCA) No. 2022-05 (Previously incorrectly referred to as ZCA 2022-03), and General Plan Amendment (GPA) No. 2022-02 Affecting Two Project Areas Generally Described as: 1) The Area of the City of Placentia Previously Known as Unincorporated Hamer Island, which Consists of 76 Acres Completely Surrounded by the City of Placentia and Generally Located North of Palm Drive, South of Shadburn Avenue, West of Carbon Creek Channel, and East of Arrowhead Drive, and 2) Citywide
Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
1.e. Second Reading and Adoption of Ordinance No. 0-2022-09, Zoning Code Amendment (ZCA) No. 2022-04 A Zoning Code Amendment to Amend the Placentia Municipal Code (PMC) Chapter 23, to Create an Administrative Use Permit Process in which Certain Applications for Use Permits and/or Use Permit Modifications (including but not limited to those for outdoor dining) could be Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 6, 2022 Page 4 of 12
Evaluated Administratively at the Staff Level Instead of Being Evaluated by the Planning Commission
Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
1.f. Second Reading and Adoption of Ordinance No. O-2022-10, Adoption of an Updated Library Impact Fee Program on Behalf of the Placentia Library District Fiscal Impact: These Development Impact Fees are established for cost recovery or statutory purposes only, and any fees collected will be utilized by the Placentia Library District, not the City of Placentia.
Fiscal Impact: None
Recommended Action: Approve
(Approved 4-0-1, as recommended, Yamaguchi abstained)
1.g.
Second Reading and Adoption of State Mandated Ordinance No. O-2022- 11 of the City Council of the City of Placentia, California Repealing Chapter 18.04 of Title 18 and Chapters 20.04, 20.08, 20.12, 20.16, 20.20, 20.46, 20.48, 20.50, 20.52 and 20.54 of Title 20 of the Placentia Municipal Code and Adopting by Reference, the California Fire code, 2022 Edition, the 2022 Editions of the California Building, Residential, Electrical, Plumbing, Mechanical, and Green Building Standards Code, 2021 Edition of the International Property Maintenance Code, 2022 Edition of the California Existing Building Code, 2022 Edition of the California Historical Building Code and 2022 California Energy Code, Including all Appendices, with Certain Amendments, Additions and Deletions Thereto, Including Fees and Penalties.
Fiscal Impact: No fiscal impacts are anticipated with this ordinance as all costs will be recovered through the plan check and inspection process.
Recommended Action: Approve.
(Approved 5-0, as recommended)
1.h. Approval of Artist Agreements for the Caltrans Public Art Project and Amendments No. 1 to the Landscape Maintenance Agreement and Transportation Art Cooperative Agreement with CalTrans
Fiscal Impact:
Expenditure: $575,000 (101206-6730)
Revenue: $650,000 CALTRANS (101206-6240)
Recommended Action: It is recommended that the City Council:
1) Approve the Artist Agreement with Cliff Garten & Associates, Inc., for the approved freeway gateway art monument "Chromatic Ascension," in the amount of $475,000; and
2) Approve the Artist Agreement with Alejandro Poli Jr., for the approved freeway art mural "The Good People Under our Sun and Moon," in the amount of $100,000; and 3) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount; and
4) Approve Amendments Nos. 1 to the Landscape Maintenance Agreement and the Transportation Art Cooperative Agreement with Caltrans; and 5) Authorize the City Administrator to execute the agreements and amendments in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.i. Reimbursement Agreement with the Yorba Linda Water District to Adjust Water and Sewer Facilities as Part of City Street Resurfacing Projects Fiscal Impact: There is no immediate fiscal impact associated with executing this proposed reimbursement agreement.
Recommended Action: It is recommended that the City Council:
1) Approve the Reimbursement Agreement with the Yorba Linda Water District for a period of three (3) years; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
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1.j.
1.k.
Placentia Small Business Emergency Relief Grant Program to Assist Small Businesses located within eligible CDBG Census Tract Areas that have been Affected by the COVID-19 Pandemic (Round 4)
Fiscal Impact: REVENUE: $150,000 (302534-4201 232502-4201) EXPENSE: $150,000 (302534-6401 232502-6401)
Recommended Action: It is recommended that the City Council:
1) Authorize the continuation of the Placentia Small Business Emergency Relief Grant Program to assist Placentia small businesses within the Census Tract in the Low to Moderate Income areas affected by the COVID-19 pandemic; and 2) Authorize the City Administrator and/or City Attorney to make non -substantive changes to the program guidelines, application and associated documents, as necessary; and
3) Adopt Resolution No. R-2022-85, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney to receive the Coronavirus Aid, Relief, and Economic Security (CARES) Act funds in the amount of $150,000 through the County of Orange Community Development Block Grant Funds (CDBG-CV) and distribute the funds for Round 4 of the Small Business Emergency Relief Grant Program.
(Approved 5-0, as recommended)
Contract for the Purchase, Fabrication, and Installation of a Manufactured Butler Building for the Placentia Public Safety Center Project, No. 5213 Fiscal Impact:
Expense: $ 939,809
Available Budget: $6,180,625 FY 2022-23 CIP BUDGET (105213-6850) Recommended Action: It is recommended that the City Council:
1) Approve a contract with BlueScope Construction pursuant to Sourcewell procurement contract 013019-BSC in the amount of $939,809, to design, build and install a new Butler Building for the Placentia Public Safety Center; and 2) Authorize the City Administrator to approve contract change orders up to 10% of the total not -to -exceed contract amount or $93,980; and
3) Authorize the City Administrator to execute the above -mentioned contract, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1 I. Reject All Bids Received for Phase I Construction of the Placentia Public Safety Center Project, Project No. 5213, and Authorize Re -Bidding of Project Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Reject all bids received for Phase I construction of the Placentia Public Safety Center and authorize return of the bid bonds; and
2) Authorize staff to solicit new bids for Phase I construction of the Placentia Public Safety Center.
(Approved 5-0, as recommended)
1.m. Construction Contract for The Old Town Placentia Facade Improvement Project Fiscal Impact:
Expense: $226,421.80 Project Construction Cost
Cost Budgeted: $ 50,000.00 Community Development Block Grant Fund (302535-6401 JL#232501)
Recommended Action: It is recommended that the City Council:
1) Approve the engineered plans and specifications prepared by BOA Architecture, Inc., for the Old Town Placentia Facade Improvement Project at 101 W. Santa Fe Avenue; and
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2) Approve a Public Works Agreement with Loengreen, Inc. for an amount not to exceed $205,838; and
3) Reject all other bids received and authorize the return of the bid bonds; and 4) Authorize the City Administrator to approve contract change orders up to fifteen percent (10%) of the contract not to exceed amount, or $20,583.80; and 5) Adopt Resolution No. R-2022-83, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
6) Authorize the City Administrator and/or his designee to execute all necessary documents including the Old Town Placentia Facade Program documents, in a form approved by the City Attorney.
(Approved 5-O, as recommended)
1.n.
Professional Services Agreement with Kabbara Engineering for Civil Engineering and Landscape Architecture Design Services for the Old Town Placentia Streetscape Improvement Project, No. 12O5
Fiscal Impact:
Expense: $628,418 Professional Services Agreement
Budget: $691,259 FY 2022-23 Capital Improvement Budget
Recommended Action: It is recommended that the City Council:
1) Award a Professional Services Agreement to Kabbara Engineering for a not -to -exceed amount of $628,418 to provide civil engineering and landscape architecture design services for the Old Town Placentia Streetscape Improvement Project, No. 1205; and 2) Authorize the City Administrator to approve any change orders up to 10% of the contract not -to -exceed amount, or $62,841; and
3) Adopt Resolution No. R-2022-84, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-O, as recommended)
1.o. Purchase of SB 1383 Compliance Reporting Software
Fiscal Impact:
Expense: $56,000 Software Subscription Purchase and Implementation (3 -Year Subscription)
Budgeted: $73,147 CalRecycle SB 1383 Local Assistance Grant (833593-6365)
Recommended Action: It is recommended that the City Council:
1) Approve a Service Agreement with MSW Consultants, Inc. for the SB 1383 compliance reporting and recording keeping software subscription purchase and implementation in an amount not to exceed $56,000; and
2) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract not to exceed amount, or $5,600; and 3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-O, as recommended)
1.p.
Measure M (M2) Expenditure Report for Fiscal Year 2021-22 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2022-82, a Resolution of the City Council of the City of Placentia, California, concerning the Fiscal Year 2021-22 Measure M2 (M2) Expenditure Report for the City of Placentia.
(Approved 5-0, as recommended)
2. PUBLIC HEARINGS: None
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City Attorney Bettenhausen recommended that Roman number I on the agenda be taken before Item
3.b.
Motion by Wanke, seconded by Yamaguchi, and carried a (5-0) vote to renumber the agenda and move the placement of Roman Numeral I. following Item 3.a.
3. REGULAR AGENDA:
3.a. Memorandum of Understanding Terms Between the City and the Placentia Firefighters' Association [Added urgency item]
Fiscal Impact: Fiscal Year 2022-23 $80,920
Recommended Action: It is recommended that the City Council:
1) Approve the Memorandum of Understanding between the City of Placentia and the Placentia Firefighters' Association; and
2) Authorize the City Administrator, to execute the necessary documents, in a form approved by the City's Labor Counsel.
(Approved 5-0, as recommended)
City Administrator Arrula introduced Deputy City Administrator Ramirez who gave a brief presentation on the MOU terms between the City and the Placentia Firefighters' Association.
Deputy City Administrator Ramirez stated that the Fire and Life Safety Department was formed in July 2020 and in December 2020 the City recognized them as a union. In 2021, the City began negotiations with the Placentia Firefighters' Association and earlier this afternoon the parties came to terms. The MOU is presented for your consideration and approval.
Motion by Wanke, seconded by Yamaguchi, and carried a (5-0) vote to approve item 3.a., as recommended.
City Administrator Arrula recommended that Mayor Pro Tem Wanke introduce Section I. of the agenda in order to facilitate the presentations to Mayor Shader and Councilmember Green.
I. RECOGNITION OF 2022 MAYOR RHONDA SHADER AND RECOGNITION OF RETIREMENT OF COUNCILMEMBER CRAIG S. GREEN
a. Office of U.S. Representative Young Kim, California's 39th District Presenter: Brendon J. Moeller, District Representative
b. Office of State Senator Josh Newman, 29th Senate District Presenter: Nathan Bass, District Representative
c. Orange County Supervisor Doug Chaffee, Orange County 4th District Presenter: Doug Chaffee, Orange County Supervisor
d. Office of State Assemblyman Phillip Chen, 55th Assembly District Presenter: Mayor Pro Tem Wanke
e. City of Placentia
Presenters: Mayor Pro Tem Wanke, City Council Members and City Administrator Arrula
f. Comments from Outgoing Mayor Rhonda Shader
g. Comments from Retiring Councilmember Craig S. Green
Representing California's 39th District U.S. Representative Young Kim, Military and Veteran Liaison and District Representative Brendon J. Moeller presented Certificates of Congressional Recognition to Mayor Shader and Councilmember Green. He commented on Mayor Shader's grace and steadfastness and her Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 6, 2022 Page 8 of 12
advocacy for the City of Placentia at both the local and congressional level. He thanked Councilmember Green for his service to the community and his service as a veteran, noting that his commitment to the City of Placentia is something that everyone should emulate.
Representing 29th Senate District State Senator Josh Newman, District Representative Nathan Bass presented Certificates of Recognition to Mayor Shader and Councilmember Green, discussed their leadership of the City and their many contributions to the wellbeing of the City. He thanked both for their service and example.
Representing Orange County 4th District Supervisor Doug Chaffee presented Certificates of Recognition to Mayor Shader and Councilmember Green noting their many accomplishments over many years of service to the City of Placentia. He also expressed appreciation to the City's Fire Department for their excellent response time which is number one in the county of Orange. He also thanked the Police department for their collaborative efforts in facilitating the Gun Buy Back program noting that over 400 guns were turned in.
Mayor Pro Tem Wanke presented Certificates of Recognition to Mayor Shader and Councilmember Green on behalf of California 55th District Assemblyman Phillip Chen.
City Administrator Arrula and the City Council, recognized Councilmember Green and thanked him for his many contributions to the City of Placentia. Mr. Arrula provided an overview of his background in the Navy and highlighted his many contributions to the City as a citizen and Councilmember. He commented on his leadership skills noting the many projects that were approved during his tenure on Council and his significant contributions. He commented on Councilmember Green's financial acumen noting that during his tenure on the City Council the City had $49 dollars in the bank and now has over 20 million in reserves today. Lastly, he expressed appreciation for Councilmember Green's genuine care and encouragement of Staff.
Mayor Pro Tem Wanke thanked former Councilmember Green for his service and commented on their time on City Council together. He shared memories of when they ran for Council together in 2014 and expressed that they, along with the City Council, accomplished the goals they set out to achieve.
Councilmember Green thanked Bob McKinnell and Glenn Casterline for their work on the Fiscal Sustainability Task force and for their dedicated and continued service to the citizens of Placentia.
City Administrator Arrula presented Councilmember Green with memory books encapsulating all of his years of service with comments from Staff and attendees who attended the recognition event at Alta Vista Country Club.
Councilmember Green expressed appreciation for the cooperation he received over the years from City Administrator Arrula, Staff, City Attorney and the City Council, and thanked them for all that has been accomplished in recent years, noting that it was a team effort. He added that he will return his usual seat in the audience of the Council Chambers. He thanked everyone who was involved in his recognition event at Alta Vista Country Club.
City Administrator Arrula reflected on Mayor Shader's term as Mayor, her leadership, and dedicated service to the citizens of Placentia. He noted that she always goes above and beyond in all she does, and is always considerate and fair. He thanked her for her service as Mayor and presented her with a Thor gavel in recognition of her service. He commented that it will be added to the many gavels she has received over the years from her fellow Councilmembers. He invited Letty Gali to come forward to announce the next part of the presentation. He noted that Mayor Shader has been very involved with Lot 318 and their programs and is now a member of their Board of Directors. He commented on the great services that Lot 318 provides to disadvantaged youth in the community.
Letty Gali thanked Mayor Shader for her support and being part of the good work that is accomplished through Lot 318. She presented a thank you note from the kids from Lot 318.
Mayor Pro Tem Wanke thanked Mayor Shader for her service as Mayor noting that she is always positive and enthusiastic and always strives to make Placentia a better place.
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Mayor Shader reminisced on her service to the City stating that she is proud to have been Mayor over the last year. She highlighted the many projects that have been accomplished during her tenure as Mayor and thanked the City Council and City Staff for their support.
3.b. Certification of the Canvass of the November 8, 2022 General Municipal Election Results
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file the Certificate of Registrar of Voters Result of the Canvass of the General Election Returns; and
2) Adopt Resolution No. 2022-86, A Resolution of the City Council of the City of Placentia, California, reciting the fact of the General Municipal Election held on Tuesday, November 8, 2022, declaring the result and such other matters as provided by law.
Mayor Shader introduced City Clerk Robert McKinnell who read the results from the Orange County Registrar of Voters into the record and confirmed receipt of the Official Canvass of the November 8, 2022 election. He declared that the following were elected: Kevin Kirwin, District 2; Chad Wanke, District 4; Robert S. McKinnell, City Clerk.
Motion by Smith, seconded by Yamaguchi, and carried a (5-0) vote to receive and file the Certificate of Registrar of Voters to Result of the Canvass of the General Election Returns and to approve Resolution R-2022-86.
II. OATHS OF OFFICE ADMINISTERED AND PRESENTATION OF CERTIFICATES OF
ELECTION
a. City Clerk Robert S. McKinnell. Oath administered by Mayor Rhonda Shader. b. Councilmember Kevin Kirwin, District 2. Oath administered by City Clerk McKinnell. c. Councilmember Chad P. Wanke, District 4. Oath administered by City Clerk McKinnell.
Mayor Shader welcomed Councilmember Kirwin to the City Council and expressed congratulations to reelected Councilmember Wanke and City Clerk Robert McKinnell.
III. SELECTION OF MAYOR AND MAYOR PRO TEM
a. City Clerk Calls for the Selection of Mayor of the City of Placentia b. Ceremonial Oath Administered to New Mayor
c. Comments from New Mayor
d. New Mayor Calls for the Selection of Mayor Pro Tem of the City of Placentia City Clerk McKinnell called for nominations for the position of Mayor of the City of Placentia for the term of December 6, 2022 to December 5, 2023.
Mayor Pro Tem Wanke nominated Councilmember Ward Smith as Mayor for the term of December 6, 2022 through December 6, 2023.
Noting no further nominations, City Clerk McKinnell called for further nominations or a motion to close the nominations.
Motion by Yamaguchi, seconded by Wanke, to close the nominations. City Clerk McKinnell declared the nominations closed, and pursuant to a unanimous roll call vote, Councilmember Ward Smith was selected to serve as Mayor of the City of Placentia.
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City Clerk McKinnell administered the Oath of Office to Mayor Smith.
Mayor Smith called for nominations for the position of Mayor Pro Tem of the City of Placentia for the term of December 6, 2022 to December 5, 2023.
Councilmember Shader nominated Councilmember Yamaguchi as Mayor Pro Tem for the term of December 6, 2022 through December 5, 2023.
Motion by Wanke, seconded by Shader, to close the nominations. City Clerk McKinnell declared the nominations closed, and pursuant to a unanimous roll call vote, Mayor Pro Tem Wanke was selected to serve as Mayor Pro Tem of the City of Placentia.
Mayor Smith welcomed Councilmember Kirwin and stated that he is a great addition to the Council and looks forward to working with him.
Mayor Smith commented on the well -deserved recognition event for Councilmember Craig Green and commented on his service to his country and community. He noted that his two decades of service to the community have been above reproach and a great asset to the City, residents, business community and his fellow Councilmembers. He thanked him for his mentorship, guidance, and assistance over the years.
Mayor Smith commented on his time serving as Mayor Pro Tem to Mayor Shader in 2019 and his time as Mayor in 2020 during the challenging times of the Covid-19 pandemic. He commented on the fact that he will again serve as Mayor following Mayor Shader. He commented on Mayor Shader's leadership and her commitment to recognizing citizens in the community using unique themes. He noted that he learned this from her and in 2020 his theme was "Community and Collaboration is a Community of Compassion." He noted his desire to continue this tradition with the same theme in 2023. He expressed appreciation to his fellow Councilmembers for their vote of confidence and stated that he looks forward to working with Mayor Pro Tem Yamaguchi who brings a wealth of knowledge, experience, and insight.
IV. COMMENTS BY RE-ELECTED AND NEWLY ELECTED OFFICIALS
a. Councilmember Kevin Kirwin, District 2
b. Councilmember Chad P. Wanke, District 4
c. City Clerk Robert S. McKinnell
Councilmember Kirwin commented that he looks forward to joining the City Council and expressed that Councilmember Craig Green was instrumental in getting him involved when the City was going through difficult times. He commented on the extraordinary efforts by Councilmembers and the members of the Fiscal Sustainability Committee to bring City reserves from $49 to 20 million. He emphasized the importance of protecting public funds, noting that he takes that responsibility very seriously. He encouraged City residents to become involved in their City and look for ways to serve. He encouraged residents to contact him if they have any questions. He thanked his mom and dad for moving to Placentia and his family for their grassroots efforts in getting him elected to Council. He expressed appreciation to his wife, campaign staff, and Craig Green for getting him involved. Lastly, he thanked all those who voted for him.
Councilmember Wanke congratulated Mayor Smith and Mayor Pro Tem Yamaguchi on their appointments and welcomed Councilmember Kirwin. He shared memories of living and serving in the community and how the Council works collaboratively with residents. He stated that he looks forward to working with Councilmember Kirwin on the City Council. He congratulated City Clerk McKinnell on his reelection and thanked him for his good work. He thanked his wife and family for their support. Lastly, he thanked all who voted for him noting that it is an honor to serve.
City Clerk McKinnell thanked the citizens of Placentia for electing him for another term as City Clerk. He emphasized that the City Clerk's office always strives to improve communications between the City, as Placentia City Council/Successor Agency/ICDA/PPFA Minutes, December 6, 2022 Page 11 of 12
well as from the citizens back to the City. He encouraged the public to visit the City's website and use the links provided. He shared that Councilmember Green first reach out to him and asked if he could serve the City for five (5) weeks on a taskforce on finances and he's still here serving eight years later.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Mayor Smith announced that there would be a reception for newly and reelected Councilmembers in the City Hall lobby immediately following the City Council meeting.
Councilmember Shader welcomed Councilmember Kirwin. She wished everyone a Merry Christmas and Happy New Year. She wished Staff a happy holiday break and expressed appreciation for all their hard work.
Councilmember Wanke wished everyone a Merry Christmas and Happy New Year.
Mayor Pro Tem Yamaguchi expressed another big thank you to former Councilmember Craig Green and former Mayor Rhonda Shader for their dedicated service to City. He expressed that he is looking forward to serving as Mayor Pro Tem again under Mayor Smith's leadership.
Mayor Smith wished all a Merry Christmas and Happy New Year. He thanked Staff for all of their efforts this last year and wished them a wonderful holiday break.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:45 p.m. to a regular City Council meeting on Tuesday, January 10, 2023 at 5:30 p.m.
Rhonda Shader, Mayor/Agency Chair
ATTEST:
.4.41(104,4J
Robert S. McKinnell, City Clerk/
Agency Secretary
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