AMENDMENT NO. 2 TO
PROFESSIONAL SERVICES AGREEMENT
PROVISION OF CONSTRUCTION MANAGEMENT SERVICES WITH TOTUM
CORPORATION
This Amendment No. 2 ("Amendment") to Professional Services Agreement is made and entered into effective the 10th day of January 2023, by and between the CITY OF PLACENTIA, a Charter City and Municipal Corporation ("CITY"), and Totum Corporation a California corporation (hereinafter "CONSULTANT"). CITY and CONSULTANT are sometimes hereinafter individually referred to as "Party" and or collectively referred to as the "Parties." A. Recitals.
(i). CITY and CONSULTANT entered into a Professional Services Agreement ("Agreement") effective May 18th, 2021 through which CONSULTANT has been providing professional services as more fully explained in the Scope of Services attached to the Agreement as Exhibit "A."
(ii). The Parties now seek to amend the Agreement to increase the cumulative not -to - exceed amount by $338,000 for additional construction management and inspection services in support of the Public Safety Center Project pursuant to the work scope and fee proposal attached hereto an incorporated by reference as Attachment 1.
(iii). All legal prerequisites to the making of this Amendment have occurred.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties agree as follows:
B. Amendment to Agreement.
1. Section 2.1 of the Agreement is hereby amended to read as follows:
2.1 Compensation. Consultant shall be paid hourly in accordance with the fee schedule set forth in Attachment 1. Consultant's total compensation under this agreement shall not exceed Nine Hundred Fifty -Eight Thousand ( $958,000).
2. Except as specifically modified herein, all of the terms, conditions and provisions of the Agreement shall remain in full force and effect.
3. The Agreement, all amendments together with this Amendment No. 2 and all Exhibits attached thereto, constitutes the entire Agreement between the Parties and supersedes all prior negotiations, arrangements, representations, and understandings, if any, made by or between the Parties with respect to the subject matter hereof. No amendment or other modification of the Agreement, as modified by this Amendment No. 2 shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.
4. Each of the undersigned represents and warrants that he or she is duly authorized to execute and deliver this Amendment No. 2 and that such execution is binding upon the entity for which he or she is executing this document.
IN WITNESS WHEREOF, the Parties have caused Amendment No. 2 to the Consulting Services Agreement are to be executed as of the day and year first above written.
CONSULTANT CITY OF PLACENTIA
By:
Danny Kaye, Totum Corporation
By:
Damien R. Arrula
City Administrator
ATTEST:
By:
Robert S. McKinnell, City Clerk
APPROVED AS TO FORM:
By:
Christian L. Bettenhausen, City Attorney
integrated
design
construction
management
sustainability
tOtUm
15130 Ventura Blvd.
Suite 327
Sherman Oaks
CA 91403,
818 986 9870 p/f
Principal
Danny Kaye, CCM, PMP, FRICS, LEED
AP
310 351 0138 m
www.totumconsulting.com
dannvCatatumconsu Itino.com
October 3, 2022
Mr. Masoud Sepahi
City Engineer
City of Placentia
401 E. Chapman Ave.
Placentia, CA 92870
Via email.
Attachment 1
PROPOSAL FOR CM SERVICES FOR THE CITY OF PLACENTIA POLICE DEPARTMENT EVIDENCE STORAGE FACILITY (PUBLIC SAFETY BUILDING) — BIDDING/CONSTRUCTION PHASE.
Dear Masoud,
Thank you for asking Totum to provide a proposal to assist the city with construction management for the for the Police Evidence Storage Facility (Public Safety Building).
The project is a 2 -phased construction project, with phase 1 being the Butler building scope and phase 2 being the main building with gun range. Both buildings total approximately 19,500 sq. ft. Totum have perused plans dated 8/5/2022 provided by PBK. The procurement is based on a 2 -phase bid process over the next 20 months.
We have based this proposal on the overall project schedule reviewed with the team on 9/21/22 and attached.
This proposal is based on a part time, as needed role providing the scope of services based on the schedule provided and attached.
Therefore, we would suggest a not to exceed fee $278,000 plus $60,000 allowance for deputy inspection = $338.000 billed on a time and materials basis per the rates shown on our staffing chart.
The city could also hire a deputy inspection firm yourselves. We would request reimbursement at cost.
Our hourly billing rates for year 2022-2023 (we can lock into the project) are as follows:
Principal/SCM $195
Senior Project Manager $190
Construction Manager $145
Our typical scope / role would include, but not be limited to, assistance as necessary, with:
PRECONSTRUCTION / CONSTRUCTION
1. Kick off meeting with all stake holders.
2. Manage and coordinate all aspects of the project and report directly to the city.
3. Developing and maintain a master schedule including key milestones
totum
integrated
design
construction
management
sustainability
otu m
4. Updating master schedules and master budgets.
5. Prepare contractor prequalification documents
6. Assist with the bidding process and selection of GC. Evaluate bids, award and assist with contract.
7. Participating in the plan check process.
8. Weekly update meetings during the bidding/pre-con process.
9. Working with all stake holders for logistic planning such as FF&E
10. Assemble and coordinate contract documents.
11. Weekly construction meetings — chair and manage meetings and minutes / agendas.
12. RFI and submittal management with contractor and architect.
13. Weekly photos, Week -at -a -Glance / Monthly Update
14. Budget controls and tracking.
15. Assist with retention of owner retained vendors (i.e. deputy Inspector, AN, FF&E) if necessary.
16. Change order review and compilation of formal change orders.
17. Coordination of inspections (Contractor, agency and deputy).
18. Attend special meetings when needed.
19. Schedule oversight.
20. Retain (if requested) and coordinate deputy inspection
21. Monthly update meeting with client team.
22. General QA / QC.
23. Ensure as -built progress.
24. Facilitate issues between entire team.
25. Oversee commissioning, close out and move -in.
26. Host and maintain a team drop box.
Our PM/CM staffing would be led by principal Danny Kaye with Totum staff Pat Lappin, and Alejandro Pinel providing the as needed support — the same team we are used for the Navigation Center and current project in Huntington Beach, Regards
Danny Kaye, CCM, PMP, FRICS, LEED AP
Principal
49 49 33 33 33 33 33 33 33 33 33 33
33 24 24 24 24 24 24 24 24 24 24 24
41 41 41 41 41 41 41 41 41 41 41
Placentia PE Facility
9/22/22
Title Rate Staff
Principal/SCM $195 DK
SCM S190 PL
CM S145 AP
Subtotal
Reimbursable Expenses At Cost Allowance
Deputy Inspection @15% Allowance
Concrete, CMU, Structural Steel
1 PreQual/Bidding
1 Plancheck
Construction
Construction Close Out:
2022 2023 2024
Sep Oct Nov Dec Jan Feb Mar April May June July Aug Sep Oct Nov Dec Jan Feb Mar April Covered In precon
82 114
93 98 98 98 98
98 98 98
FEE RANGE
33 33 33 10 532 $103,662
24 24 24 24 399 $75,877
41 41 41 41 611 $88,631
50 98 98 98 98 96 75 0 $399 $268;570
5 10,000
5 60,000
$338,170