Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: JANUARY 24, 2023
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION
FOR THE CIVIC CENTER PERGOLA REPLACEMENT PROJECT, CITY
PROJECT NO. 5206
FISCAL
IMPACT: NONE
SUMMARY:
On October 5, 2021, the City Council awarded a construction contract to Noble E&C, Inc. in the amount of $144,300.00 for the Civic Center Pergola Replacement Project ("Project"). The scope of work for the project included the removal and replacement of all the wood elements of the existing pergola at the Civic Center. The pergola structure was original construction from 1974 and much of the existing wood structure needed to be replaced due to extensive dry rot and termite damage. There were no change orders for this project. The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $144,300.00.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by Noble E&C, Inc., for the Civic Center Pergola Replacement Project, City Project No. 5206 for a grand total amount of $144,300.00; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
STRATEGIC PLAN STATEMENT:
There is no specific City Council adopted 5 -Year Strategic goal or objective related to this agenda item.
1.d.
Jan 24, 2023
City Council Agenda
January 24, 2023
DISCUSSION:
On October 5, 2021, the City Council awarded a construction contract to Noble E&C, Inc, in the amount of $144,300.00 for the replacement of the wood pergola structure at the Placentia Civic Center. The scope of this project consisted of the removal and replacement of all the wood elements comprising the pergola structure in the center of the Civic Center. The existing steel inner structure and concrete footings were in good condition and did not require replacement.
Approval of the Notice of Completion (Attachment 1) is the final step in this project and, if approved by the City Council, will be recorded with the Orange County Clerk -Recorder's Office starting the 30 -day window to file any construction claims against the contractor. At the conclusion of the 30 -day window, if no claims have been filed with the City against the contractor, the City can officially closeout the project.
FISCAL IMPACT:
There is no direct fiscal impact with the recommended actions. ared by:
Joel Carder as
Public Works Superintendent
Reviewed .•rfd appy
Luis Estevez
Reviewed and approved:
Jennifer Lampman
Director of Finance
Reviewed and approved:
Damien R. Arrula
Deputy City Admini trator City Administrator
Attachment:
. Notice of Completion — Noble E&C, Inc, for Project No. 5206