Regular Meeting Agenda
February 7, 2023
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.
On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.
Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.
How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dctv .
How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkThDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.
Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aDlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.
The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID-19 virus.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 7, 2023 Page 1 of 8
Mayor Ward L. Smith
District 5
Mayor Pro Tem Jeremy B. Yamaguchi
Councilmember
District 3
Kevin Kirwin
Councilmember
District 2
Rhonda Shader
Councilmember
District 1
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
February 7, 2023
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should 011 out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 7, 2023
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
February 7, 2023
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54957(b)(1):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
2. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Rilie Silva vs. City of Placentia, Claim No. WC 19-143605
3. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Zachary King vs. City of Placentia, Claim No. WC 20-146067
4. Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 207 W. Chapman Avenue
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Damien R. Arrula, City Administrator Under Negotiations: Price and Terms
5. Pursuant to Government Code Section 54956.9(d)(1)
CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Claimant: George and Teri Lyles, Claim No. 2009250
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 7, 2023 Page 3 of 8
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
February 7, 2023
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Engineer Dustin Sundahl
PRESENTATIONS: None
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.j.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
1.b.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
City Fiscal Year 2022-23 Registers for February 7, 2023 Check Register
Fiscal Impact: $2,143,775.16
Electronic Disbursement Register
Fiscal Impact: $ 844,821.33
Recommended Action: It is recommended that the City Council:
1) Receive and file.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 7, 2023 Page 4 of 8
1.c.
1.d.
1.e.
Acceptance Of Construction Work and Notice of Completion for the Old City Hall Office Renovation Project, City Project No. 5106
Fiscal Impact:
Expense: $465,000.00 Original Construction Contract
$ 99,902.30 Approved Change Orders No. 1 - 6
$ 0.00 Balancing Change Order No. 7
$ 62,400.00 Construction Inspection Services
$627,302.30 Total Construction Cost
Available Budget: $49,441.40 FY 22-23 CIP Proiect Budaet $49,441.40 Measure U Fund (795106-6185)
Recommended Action: It is recommended that the City Council:
1) Authorize the City Administrator to approve Balancing Contract Change Order No 7 with A2Z Construct Inc., in the amount of $0.00; and
2) Accept the work performed by A2Z Construct Inc., for construction of the Old City Hall Office Renovation Project, City Project No. 5106 for a grand total amount of $564,902.30; and
3) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
Acceptance Of Construction Work and Approval of Notice of Completion for Construction of the Old City Hall ADA Improvement Project (City Project No. 5101)
Fiscal Impact:
Expense: $12,251.75 Retention Payment
Available Budget: $28,251.75 FY 2022-23 CIP Proiect Budget $19,302.75 Community Development Block Grant
Fund (305101-6850)
$ 9,049.00 Measure U (795101-6850)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by A2Z, for construction of the Old Placentia City Hall ADA Improvement Project, City Project No. 5101 for a grand total amount of $245,035; and
2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
Approval of Plans & Specifications and Award of Construction Contract to Aneen Construction, Inc., for The Main Street and Crowther Ave Parking Lot Improvement Projects, City Project Nos. 5211 & 2204
Fiscal Impact:
Expense: $ 662,534.40 Total Construction Amount
$ 602,304.00 Construction Contract Amount
$ 60,230.40 Construction Contingency Amount
Available Budget: $662,714.63 FY 2022-23 CIP Budget
$146,174.63 TOD Streetscape Impact Fee
(722204-6741)
$466,000.00 Measure U (795211-6850)
$ 8,000.00 General Fund (105211-6850)
Recommended Action: It is recommended that the City Council:
1) Approve the construction Plans & Specifications prepared by the City Engineer and approve a Public Works Agreement with Aneen Construction, Inc., for the Main Street and Crowther Ave Parking Lot Improvement Project in the amount of $602,304; and 2) Reject all other bids received and authorize the return of the bid bonds; and Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 7, 2023 Page 5 of 8
1.f.
3) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract not to exceed amount, or $60,230.40; and 4) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Award of Construction Contract for the Santa Fe Avenue Outdoor Dining Platform Project
Fiscal Impact:
Expense: $82.360.00 Total Construction Amount
$65,888.00 Construction Contract Amount
$16,472.00 Construction Contingency Amount
Budget: $150,000.00 Community Development Block Grant
Fund (302534-6401, 232502-6401)
Recommended Action: It is recommended that the City Council:
1) Approve the construction Plans & Specifications prepared by the City Engineer and approve a Public Works Agreement with Global Builders, Inc., for the Santa Fe Avenue Outdoor Dining Platform Project in the amount of $65,888; and 2) Reject all other bids received and authorize the return of the bid bonds; and 3) Authorize the City Administrator to approve contract change orders up to twenty-five percent (25%) of the contract not to exceed amount, or $16,472.80; and 4) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
1.g. Amendment No. 2 to Professional Services Agreement with NV5 Inc., for On -Call Construction Management and Inspection Services Fiscal Impact:
Expense: $170,240 Amendment Amount
Available Budget: $359.088 Fiscal Year 2022-23 CIP Budget $343,358 TOD Sewer Impact Fees (713101-6750)
$ 15,730 Measure U Fund (795106-6740)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Professional Services Agreement with NV5 Inc., for an additional $170,240.00 to provide additional services for the Old City Hall Renovation Project and TOD/Crowther Sewer Line Replacement Project for a cumulative contract not -to -exceed amount of $470,240.00; and 2) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
1.h. Amendment No. 2 to Professional Services Agreements with Transtech Engineers Inc. for On -Call Construction Management and Inspection Services Fiscal Impact:
Expense: $ 50,000.00 Amendment Amount
Available Budget: $ 382,033.36 Fiscal Year 2022-23 CIP Budget $ 382,033.36 HSIP Grant (332908-6741)
$ 59,114.87 Measure U Fund (791101-6740)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Professional Services Agreement with Transtech for an additional $50,000, for a cumulative contract not -to -exceed amount of $325,000; and
2) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 7, 2023 Page 6 of 8
1.i. Amendment No. 2 to Professional Services Agreement with Dudek Corporation for Engineering Design Support Services for the Tod Crowther Sewer Pipeline Replacement Project
Fiscal Impact:
Expense: $ 42,600.00 Engineering Design Services
Available Budget: $ 343,358.00 Fiscal Year 2022-23 CIP Budget (713101-6750)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to Professional Services Agreement with Dudek Corporation for an additional $42,600 to complete additional design work for a cumulative contract not -to -exceed amount of $114,855; and 2) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
1.j.
Resolution Declaring Certain Properties located at 323, 307, 312 and 314 Baker Street in the City of Placentia, Exempt Surplus Land for Purposes of the Surplus Land Act
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2023-05, A Resolution of the City Council of the City of Placentia, California declaring pursuant to the Surplus Land Act that certain real property owned by the City located at 323, 307, 312, and 314 Baker Street are exempt surplus land not necessary for the City's use and proposed for a 100% affordable housing development finding that such declaration is exempt from environmental review pursuant to Section 15194 of the California Environmental Quality Act; and taking related actions; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. FY 2022-23 MID -YEAR (Q2) BUDGET REPORT
Fiscal Impact:
Fund
General Fund
Special Revenue
Capital Projects
Enterprise Funds
Internal Service Fund
Total
Revenues
(Including Transfers -In)
$ 1,037,492
$ 848,600
$ 0
$ 0
$ 105,000
$1,991,092
Appropriations
(Including Capital & Transfers -
Out)
$ 792,300
$1,187,301
$ 0
$ 0
$ 105,000
$2,084,601
Recommended Action: It is recommended that the City Council:
1) Approve the Second Quarter Budget Report and adopt Resolution No. R-2023-09, amending the City's FY 2022-23 Budget; and
2) Approve the Second -Quarter Position Allocation Plan; and 3) Approve the Updated Salary Schedule.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 7, 2023 Page 7 of 8
3.b. Study Session to Review Chapman Corridor Plan Progress Fiscal Impact: No fiscal impacts are associated with this Study Session. Potential significant economic benefit to the local Placentia economy, including jobs, public & private investment, and annual/one-time revenue.
Recommended Action: It is recommended that the City Council:
1) Receive and file the Staff Report and presentation; and 2) Solicit public comments (if any) regarding the proposed Chapman Corridor Revitalization Plan and supporting documentation; and
3) Provide direction to Staff as appropriate regarding the proposed Chapman Corridor Revitalization Plan.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, February 21, 2023 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Update to Travel Policy
• Resolution: Urban Area Security Initiative Grant
• City Council Appointments to Intergovernmental Agency and City Subcommittees • Prop 69 Funding
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the February 7, 2023 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on February 2, 2023.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, February 7, 2023 Page 8 of 8