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Placentia City Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR/ PUBLIC SERVICES & INFRASTRUCTURE FEBRUARY 7, 2023
SUBJECT: APPROVAL OF PLANS & SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO ANEEN CONSTRUCTION, INC., FOR THE MAIN STREET AND
CROWTHER AVE PARKING LOT IMPROVEMENT PROJECTS, CITY PROJECT NOS. 5211 & 2204.
FISCAL
IMPACT: EXPENSE: $ 662,534A0 TOTAL CONSTRUCTION AMOUNT
$ 602,304.00 CONSTRUCTION CONTRACT AMOUNT
$ 60,230.40 CONSTRUCTION CONTINGENCY AMOUNT
AVAILABLE BUDGET: $ 662.714.63 FY 2022-23 CIP BUDGET
$ 146,174.63 TOD STREETSCAPE IMPACT FEE (722204-6741)
$ 466,000.00 MEASURE U (795211-6850)
$ 8,000.00 GENERAL FUND (105211-6850)
SUMMARY:
The City solicited competitive bids on December 22, 2022 for upgrading the Main Street and Crowther Avenue parking lots. On January 13, 2023, staff received a total of five (5) bids for this project. The scope of this project entails the paving of the existing gravel parking lot, new fencing, slurry seal, an ADA curb ramp, wheel stops, trashcans, Tight poles, and irrigation for landscaping improvements. The lowest bid in the amount of $602,304 was received from Aneen Construction, Inc. Staff conducted a thorough review of their bid and their references. Their bid was found to be the lowest responsive and responsible bid. Staff recommends that the City Council award a construction contract to Aneen Construction, Inc., in the amount of $602,304. In addition to the construction cost, a ten percent (10%) construction contingency amount of $60,230.40 is being included to cover the cost of any unforeseen conditions that might be found during construction.
The total construction contract cost including contingency amount is $662,534.40.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the construction Plans & Specifications prepared by the City Engineer and approve a Public Works Agreement with Aneen Construction, Inc., for the Main Street and Crowther Ave Parking Lot Improvement Project in the amount of $602,304; and
1.e.
Feb 07, 2023
City Council Agenda
February 7, 2023
2. Reject all other bids received and authorize the return of the bid bonds; and
3. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract not to exceed amount, or $60,230.40; and
4. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
There is no specific City Council Strategic Goals or objective associated with this agenda item.
DISCUSSION:
The City Council allocated funds in the FY 22-23 CIP Budget to construct much needed improvements to the City's parking and infrastructure needs. The Main Street parking lot is currently substandard and does not have adequate lighting to be used at nighttime. The Crowther Avenue parking lot is being upgraded to have ample parking lot lighting for night use as well. The scope of this project entails furnishing all labor, materials, tools, equipment, appurtenances, and incidentals for paving and upgrading the existing dirt parking lot on Main Street, south of Santa Fe Avenue in the Old Town. This project will also install new parking lights for the Crowther Parking Lot owned and maintained by the City. The scope of work includes removal of the existing concrete and AC slabs, minor grading, new fencing, a new gate, concrete curbs, slurry seal, new ADA curb ramp, 18 parking lights, parking wheel stops, trashcans, electrical pull boxes, striping, a new water lateral connection and irrigation for new landscaping and all items included within the plans and specifications.
On January 13, 2023, the City received five (5) bids from contractors to construct the project. The following table provides the total bid amounts received from each contractor:
Contractor Bid Amount
Aneen Construction, Inc. $ 602,304
Diamond Construction & Design $724,309
Elegant Construction Inc. $799,500
Legion Contractors, Inc. $987,000
All American Asphalt $1,176,500
After reviewing the bid proposals received, it was determined that Aneen Construction, Inc., submitted the lowest responsible bid. Staff reviewed and analyzed their bid proposal, and it was found to be responsive and valid. Based on Aneen Construction, Inc's., reference check and submitted bid, Staff recommends awarding a construction contract to Aneen Construction, Inc., for the Main Street and Crowther Ave Parking Lot Improvement Projects.
City Council Agenda
February 7, 2023
FISCAL IMPACT:
The total construction cost for the Main Street and Crowther Ave Parking Lot Improvement Projects amounts to $662,534.40. This cost consists of the bid amount submitted by Aneen Construction, Inc., in the amount of $602,304 and a construction contingency in the amount of $60,230.40. Sufficient funds are budgeted and available in the Fiscal Year 2022-23 Capital Improvement Program Budget for this project. As such, sufficient funds exist for the recommended action.
Prepared by:
Masoud Sepa , P.
City Engineer
Review
proved:
Luis Estevez
Deputy City Administrator
Reviewed and approved:
pw_Jennifer Lampman
Director of Finance
Reviewed and approved:
D ien R. Arrula
City Administrator
Attachments:
1. Proposal from Aneen Construction
2. Public Works Agreement with Aneen Construction, Inc.
3. Certificate of Insurance