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Placentia Cit Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE FEBRUARY 7, 2023
SUBJECT: AWARD OF CONSTRUCTION CONTRACT FOR THE SANTA FE AVENUE
OUTDOOR DINING PLATFORM PROJECT
FISCAL
IMPACT: EXPENSE: $ 82.360.00 TOTAL CONSTRUCTION AMOUNT
$ 65,888.00 CONSTRUCTION CONTRACT AMOUNT
$ 16,472.00 CONSTRUCTION CONTINGENCY AMOUNT
BUDGET: $ 150,000.00 COMMUNITY DEVELOPMENT BLOCK
GRANT FUND (302534-6401, 232502-6401)
SUMMARY:
The COVID-19 pandemic had a significant financial impact upon Placentia's local economy. As a way to ensure that small businesses could thrive during the pandemic, the City allowed various forms of outdoor dining. Some small businesses have continued to express interest in outdoor dining and the County of Orange has approached the City with an eligible grant that would facilitate temporary and/or permanent outdoor dining. On December 6, 2022, the City Council approved the continuation of the Placentia Small Business Emergency Relief Grant Program for a fourth round to assist Placentia small businesses within the Census Tract in the Low to Moderate Income areas that were affected by the COVID-19 pandemic. Program costs in the amount of $150,000 will be grant funded by the Coronavirus Aid, Relief, and Economic Security (CARES) Act through the County of Orange Community Development Block Grant Funds (CDBG-CV). In order to take advantage of this opportunity, Staff was directed to prepare design plans for five (5) platforms on Santa Fe Street to provide permanent and temporary outdoor dining structures to be constructed and paid for under this grant program.
On December 8, 2022, after the design was completed by the City's Engineering team, the City solicited competitive bids for the construction of dining platforms on Santa Fe Ave between Melrose Street and Main Street. On January 6, 2023, Staff received a total of two (2) bids for this project. The scope of work entails the construction of five (5) wood dining platforms for use by adjacent businesses and for outdoor dining uses. The lowest bid in the amount of $65,888 was received from Global Builders, Inc. Staff conducted a thorough review of their bid and references.
Their bid was found to be the lowest responsive and responsible bid. Staff recommends that the City Council award a construction contract to Global Builders, Inc., in the amount of $65,888. In addition to the construction cost, a twenty-five percent (25%) construction contingency in the amount of $16,472 is being requested. The total construction contract cost including the contingency amount is $82,360.
1.f.
Feb 07, 2023
City Council Agenda
February 7, 2023
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the construction Plans & Specifications prepared by the City Engineer and approve a Public Works Agreement with Global Builders, Inc., for the Santa Fe Avenue Outdoor Dining Platform Project in the amount of $65,888; and
2. Reject all other bids received and authorize the return of the bid bonds; and
3. Authorize the City Administrator to approve contract change orders up to twenty-five percent (25%) of the contract not to exceed amount, or $16,472; and
4. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
There is no specific City Council Strategic Goals or objective associated with this agenda item.
DISCUSSION:
The City received a grant in the amount of $150,000 from the County of Orange for use in supporting the local businesses. A total of $82,360 is being allocated to the dining platforms on Santa Fe Street. During various Stay at Home Orders and other restrictions during the COVID Pandemic, restaurants were permitted to have limited and temporary outdoor dining opportunities.
Subsequently, the City has adopted an administrative use permit process which allows restaurant businesses, which meet certain conditions to have additional opportunities for outdoor dining. On December 6, 2022, the City Council approved the 100 block of Santa Fe Street within Old Town for outdoor dining uses while also allowing one-way vehicular thru traffic. Staff was directed to prepare design plans for constructing five (5) platforms to accommodate outdoor seating for restaurants that are interested in pursuing outdoor dining. To date, the City has received five applications from businesses that are interested in utilizing the outdoor dining platforms.
On January 6, 2023, the City received two (2) bids from contractors to construct the project. The following table provides the total bid amounts received from each contractor:
Contractor
Global Builders Inc.
Calderon Built, Inc.
Bid Amount
$65,888.00
$70,000.00
Global Builders Inc. submitted the lowest responsible bid. Staff reviewed and analyzed their bid proposal, and it was found to be responsive and valid. Based upon Global Builders Inc's reference
City Council Agenda
February 7, 2023
check and submitted bid, Staff recommends awarding a construction contract to Global Builders Inc., for the Santa Fe Avenue Outdoor Dining Platform Project.
FISCAL IMPACT:
In December 2022, the City received a total of $150,000 in grant funding from the Coronavirus Aid, Relief, and Economic Security (CARES) Act through the County of Orange Community Development Block Grant Funds (CDBG-CV). On December 6, 2022, the City Council approved the receipt of this grant funding and authorized the continuation of the Placentia Small Business Emergency Relief Grant Program for a fourth round to assist Placentia small businesses within the Census Tract in the Low to Moderate Income areas that were affected by the COVID-19 pandemic.
The total construction cost for the Santa Fe Avenue Outdoor Dining Platform Project amounts to $82,360. The project cost consists of the base bid amount submitted by Global Builders in the amount of $65,888 and a construction contingency in the amount of $16,472. The FY 2022-23 Operating Budget includes CDBG funds for this expense. As such, sufficient funds exist for the recommended actions.
Prepared by: Reviewed and ap
45/9
Ma-oud pa
City En•' eer
Reviewed
PP.
ved:
Luis Estevez
r Je n fer Lampman
,Ju
Director of Finance
Reviewed an approe :
Damien R. Arrula
Deputy City Administrator City Administrator
Attachments:
1. Public Works Agreement with Global Builders Inc.
2. Certificate of Insurance
3. Proposal from Global Builders Inc.