August 4, 2022
Masoud Sepahi, PE, LEED GA
City Engineer
City of Placentia
401 E. Chapman Ave.
Placentia, CA 92870
SUBJECT: Crowther Sanitary Sewer Pipeline Replacement Project — Construction Management & Inspection
Dear Mr. Sepahi,
NV5, Inc. proposed on July 21, 2021, to provide Construction Management and Inspection Services to the City of Placentia (City) for its Crowther Sanitary Sewer Pipeline Replacement Project. At that time, it was expected that the project would commence right away with the awarded Contractor, Kana Construction. There are multiple factors extending this contract that are beyond NV5's control, as outlined below for consideration by the City.
Due to issues with the proposed traffic control from the terminus OCSD at Fullerton, the Contractor was not able to commence work at the OCSD location, and a delay on the project ensued beyond the Contractor's, NV5's, and the City of Placentia's control. Ultimately, the Contractor's NTP was moved to June 13, 2022, with a final completion date of March 31, 2023. The City issued a non - compensable change order No. 1 to the Contractor to adjust the completion date with a total of 306 working days. The revised baseline schedule update from Kana Construction received on May 25, 2022, indicated a total of 208 working days through March 29, 2023, with the City's final change order bringing the actual field days through March 31, 2023, to 210 working days. Therefore, NV5 is asking for additional Construction Management time to account for the unanticipated time spent through June 13, 2022, while continuing to work with the City through the unanticipated project delays until the actual construction started. This totals an additional 146 hours over our original fee, which budgeted 320 hours for the Construction Manager.
The City, as well, has granted the Construction Contractor additional time via Change Order No. 1 to the Contractor over the original specifications on which NV5 based its proposal. NV5's Construction Inspection tasks have increased from our original 1,434 working hours to 1,682 working hours, considering this increased construction time that the City granted the Contractor, resulting in an additional fee increase to cover this required additional Construction Inspection time.
Since this project has gone a full year past the original planned start date through what should have been our term of completion, NV5 is respectfully asking for rate increases especially for our prevailing wage Construction Inspector, who has mandatory State DIR wage increases that were unanticipated due to the continued duration of the project outside of our control.
Our original scope of services included managing the City's Material Testing Consultant. However, now, on July 14, 2022, with discussions with the City Engineer and emails, the City Engineer wants to add to NV5's scope of work to include materials testing on backfill materials to verify proper compaction to meet the requirements of the 2015 Greenbook, Section 300-4 and Section 306-12.3.
A separate fee sheet is attached showing this scope of work and fee for these additional services. 163 Technology Drive, Suite 100 1 Irvine, CA 92618 1 www.NV5.com 1 Office 949.585.0477
Crowther Sanitary Sewer Pipeline Replacement Project
Our total additional scope of work fee, including the various elements above, is $154,510, bringing our Contract to a total of $401,230.
NV5 looks forward to the opportunity to work with the City and help you achieve your goals and objectives. If you need further information, we may be reached by phone at (949) 585-0477, or electronically at [email protected] and [email protected]. Thank you for your time and consideration.
Sincerely,
NV5
Luanne Bean, PE
Director of Water/
Wastewater Operations
PN: P27022-0005319.00
Jeffrey M. Cooper, PE
S nior Vice President
N
V
5 NV5
FEE PROPOSAL
Crowther Sanitary Sewer Pipeline Replacement Project Professional Engineering Services CM and Inspection Services
TASK NO. WORK DESCRIPTION
PRINCIPAL -IN- CHARGE
CONSTRUCTION
MANAGER
INSPECTOR, PW **
ADMINISTRATION
ODC'S*
MATERIALS
TESTING (SEE
ATTACHED
TOTAL FEE
HOURS $ 225
HOURS $ 185
HOURS $ 145
HOURS $ 90
1.0 .fONSTRUCTION MANAGEMENT
Pre -Construction Conference
Weekly Construction Meetings (200 WD)
Part Time CM Duties (200 WD @ 8 hr/wk)
12 $2,700
8 80
232
$1,480
$14.800
$42.920
2 $290
$510
$1,770
$14,800
$46,130
Task 1 Subtotal
12 $2,700
320
$59.200
2 $290
0 $0
$510
L_NSTRUCTION INSPECTIO
_ Construction Inspection (179 WD FT PW)
1680
$243,600
40 $3,600
$2,290
$249,490
Task 2 Subtotal
0 $0
0 50
1680
$243,600
40 $3,600
$2,290
$0
$249,490
3.0 MATERIALS TESTING
-
See Attached
$65,720
$65,720
Task 3 Subtotal
0 SO
0 SO
0 $0
0 SO
$0
$65,720
$65,720
Original Project Fee 2021-2022
Encumbered Prior to Construction -_--t__-_-
Revised Fee Per 2022-2023 Duration -_--r__-_-
Net Change Order Amount (Revised -.5,720■
Original+Encumbered)
1 .5,720m
ew Contract Fee
* ODC's* Include 15% Markup ** Regular Rate Up to 8 Hours ■�.�■
daily, 1.5x regular
rate for 8-12
hours and Saturday
Work,
and 2x Regular
Rate for •.
SERVICE QUANTITY mil
FIELD WORK - SOILS INSPECTORS / TECHS (Hours)
OILS LABORATORY TESTING
Estimated Fee - Construction Materials Testing & Inspection Tod Crowther Sewer Pipeline Project
COMMENTS / ASSUMPTIONS
Soils Technician - Group 1*
Sample Pick-up
420
$108.00
5 $70.00
$45,360.00
Assuming 1 Technician, 2+ visits of per week of 4 hrs. each for soil compaction testing.
Scope of work is scheduled for time period between July 14, 2022, and March 31, 2023. (The 2+ visits breakdown is 2 visits per week of 4 hrs. each with the option of 3rd visit of the same length on as project "NEEDED" basis.)
$350.00 Assumimg 5 Soils Sample Pick-ups, 3 for City of Placentia and 2 for City of Fullerton.
Subtotal: $45,710.00
■
MEN I
Soil Processing Fee (per sample)
Modified Proctor Test, ASTM D1557, 4" Mold
Sieve Analysis
Sulfate Content of Soil
Chloride Content of Soil
Sand Equivalent
Resistivity & PH of Soil
5 5
5 4
4 5
4 $20.00
$200.00
$130.00
$80.00
$80.00
$95.00
$170.00
$100.00
$1,000.00
$650.00
$320.00
$320.00
$475.00
$680.00
Subtotal:
$3,545.00
■
Assumes 5 composite soils samples. 2 for Each City (Placentia and Fullerton), and 1 additional for processed undocument fill.
Assumes 5 soils compaction tests. 2 for Each City (Placentia and Fullerton), and 1 additional for processed undocument fill.
Assumes 5 Sieve Analysis Tests. 2 for Each City (Placentia and Fullerton), and 1 additional for processed undocument fill.
Assumes 4 Sulfate Testing, 2 for Each City (Placentia and Fullerton).
Assumes 4 Sulfate Testing, 2 for Each City (Placentia and Fullerton).
Assumes 5 Sand Equivalent Tests. 2 for Each City (Placentia and Fullerton), and 1 additional for processed undocument fill.
Assumes 4 minimum resistivity testing, 2 for each City (Placentia and Fullerton).
FIELD WORK - BASE INSPECTION / TECH'S (Hours)
COMMENTS / ASSUMPTIONS
Soils/Base Technician - Group 1*
Sample Pick Up
40 2
$108.00
$70.00
$4,320.00
$140.00
Subtotal: $4,460.00
Assuming total of 10 Visits, 4 hrs. each, for Base compaction/testing. Scope of work is scheduled for time period between July 14, 2022, and March 31, 2023.
Assming 2 Base Sample Pickups (One Per City, Total Approx. 80 Ton) 1 BASE LABORATORY TESTI
Soil Processing Fee
Modified Proctor 6" mold Test, ASTM D1557
Sieve Analysis, Coarse & Fine (Includes Wash)
2 2
2 FIELD WORK - PAVING INSPECTION / TECH'S (Hours)
$20.00 $40.00 Assumes 2 composite soils samples.
$260.00 $520.00 Assumes 2 Base compaction testing, 1 for Each City (Placentia and Fullerton). $130.00 $260.00 Assumes 2 Samples, 1 for Each City (Placentia and Fullerton) Subtotal:
$820.00
■
Asphalt Technician - Group 1*
Sample Pick Up
60 2
$108.00
$6,480.00
$70.00 $140.00
Subtotal:
$6,620.00
COMMENTS / ASSUMPTIONS
Assuming total of 15 Visits, 4-hrs each, for AC compaction testing & Inspection of AC mesh under AC Cap. Scope of work is scheduled for time period between July 14, 2022 and March 31, 2023.
Assming 2 AC Sample Pickup (One Per City, Total Approx. 53 Ton) Maximum Theoretical Density (ASTM D2041)
Hveem Stability
6 $200.00 $1,200.00 Assumes 6 samples, one each 10 Ton of paving from single source of asphalt concrete. 2 $200.00 $400.00 Assumes 2 Samples, 1 for Each City
Subtotal: $1,600.00
■
PROJECT MANAGEMENT / ENGINEERING
Project Admin - Staff
Project Engineer
Principal Engineer
9 9
4 $70.00
$155.00
$235.00
$630.00
$1,395.00
$940.00
Subtotal: $2,965.00
1 Hour per month (July 2022 - March 2023)
1 Hour per month (July 2022 - March 2023)
1/2 Hour per month (July 2022 - March 2023)
SPECIAL CONDITIONS
1 Prevailing Wage
Minimum Charges
Overtimes Rate(s)
Yes
Yes
An Hourly Rate Schedule was presented in NV5 Submittal dated February 25, 2021, for On -Call Construction Management & Inspection Services. Asssumed rates presented above reflect rates and assumptions presented in Section D. Allocation of Resources of the NV5 submittal, which notes that rates are "Effective Tanuary 1.2021 through December 31. 2021. If contract assignment extends beyond that date. rates may be subiect to an annual rate increase based upon the LA/OC CPI each consecutive year beginning Tabnuary 1.2022". For April 2021 -April 2022, the Bureau of Labor Statistics announced the Orange County CPI to be set at 7.9% Current prevailing wage rates are based upon the General Prevailing Wage Determinations for Building/Construction Inspectors and Field Soils and Material Testers, in effect as of this date (SC -23-63-2-2021-1D).
Hours will be charged upon portal-to-portal basis, from the NV5 Irvine office. For inspection call -out between 0 and 4 hours, a minimum charge of 4 hours will be applied. Eight hours will be charged for work performed between 4.5 and 8 hours. A 2 -hour minimum will apply for unscheduled cancellations. A 4 -hour minimum charge shall apply to all cancellations after inspector has been dispatched.
Rates are based on an 8 -hour workday between the hours of 7 a.m. and 3:30 p.m. Monday through Friday. Work outside of these hours or in excess of 8 hours in one day or over 40 hours in one week will be charged a premium of 1.5 times the quoted rates. Work over 12 hours in one day or over 8 hours on the 7th consecutive day or worked holidays will be charged at 2.0 times quoted rates.
No construction schedule was provided, therefore we have made some assumptions regarding the quantity and frequency of testing and inspection needed. Actual number of visits and hours will depend on the quality and efficiency of work performed. Our estimate does not include any retesting or standby or allocation for canceled work. Estimated durations are based upon a review of the project documents and past experience on similar projects.
NV5 reserves the right to reevaluate the anticipated level of effort identified within this estimate once a construction schedule is provided.