Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: CHIEF OF POLICE
DATE: FEBRUARY 21, 2023
SUBJECT: PURCHASE OF EVIDENCE STORAGE ROLLING BINS AND EVIDENCE DRYING LOCKERS WITH PROP 69 FUNDS
FISCAL
IMPACT: EXPENSE: $346,440.00
REVENUE: $132,000 MISCELLANEOUS GRANTS — PROP 69 (105213-4210) BUDGETED: $214,440.00 FY 22-23 GENERAL FUND (105213-6850) SUMMARY:
The Proposition 69 — DNA Identification revenue may be used to reimburse the Sheriff, municipal police departments, Probation, and the District Attorney for equipment and direct costs incurred in the processing of DNA (Deoxyribonucleic Acid) evidence. The Police Department made a formal request to the County of Orange Prop 69 Committee on October 22, 2021 to purchase a Space Saver High Density Mobile System and Drying Cabinets. Based upon the recommendation from the Prop 69 Committee, the County of Orange Board of Supervisors approved the Department's funding request for the Space Saver High Density Mobile System at $100,000 in funding and the Drying Cabinets at $32,000 in funding on January 25, 2022. The City is required to contribute the remaining funding for the Space Saver High Density Mobile System in order to receive the $100,000 funding for this specific equipment from Prop 69.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the appropriation of Prop 69 funding from the County of Orange in the amount of $132,000; and
2. Adopt Resolution No. R-2023-08 adopting a budget transfer for evidence storage bins and evidence drying lockers; and
3. Approve a budget amendment in the prorated amount of $132,000 from the General Fund's fund balance for the remainder of the fiscal year; and
4. Approve the purchase of a Space Saver High Density Mobile System from McMurray Stern for an amount not -to -exceed $314,440.00 + applicable sales tax; and
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Feb 21, 2023
City Council Agenda
February 21, 2023
5. Approve the purchase of two Drying Cabinets from SIRCHIE for an amount not -to -exceed $32,000; and
6. Authorize the City Administrator and/or his designee, to execute all the necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal #1 Ensure Long - Term Fiscal Sustainability, under Objective #1.2, which is to Continue efforts to seek and obtain new sources of state and federal grants.
DISCUSSION:
The Proposition 69 — DNA Identification revenue may be used to reimburse the Sheriff, municipal police departments, Probation, and the District Attorney for the equipment and direct costs incurred in the processing of DNA (Deoxyribonucleic Acid) evidence. The Police Department made a formal request to the County of Orange Prop 69 Committee on October 22, 2021 to purchase evidence storage rolling bins and two blood evidence drying lockers. Based upon the recommendation from the Prop 69 Committee, the County of Orange Board of Supervisors partially approved the Department's funding request for this project on January 25, 2022. The Space Saver High Density Mobile System was awarded $100,000 in funding and the Drying Cabinets were awarded $32,000 in funding. Funds allocated for one-time funding requests will be used to provide evidence handling and storage solutions for the new Public Safety Building project which was recently approved by the City Council. Awards approved for 2022 will be disbursed on a reimbursement basis after proof of purchase documentation is received. The City is required to contribute the remaining $214,440 in funding for the Space Saver High Density Mobile System in order to receive the $100,000 in grant funding for this specific equipment from Prop 69.
The evidence storage rolling bins are being purchased through a California Multiple Award Schedule (CMAS) contract which was awarded by the State of California to McMurray Stern. The City's purchasing ordinance allows for the purchase of goods and services without competitive bids under certain specified circumstances such as cooperative purchasing arrangements with other governmental agencies. McMurray Stern is working in collaboration with the builder, PBK.
The blood evidence drying cabinets are manufactured by Air Clean Systems and Sirchie Acquisition Company, LLC is the sole and exclusive domestic distributer for the law enforcement market of these units and accessories for Air Clean Systems. Sole source certification attached.
The Department has previously done business with SIRCHIE. They are a reputable business with a high level of customer service.
PRICE
1 McMurray Stern $314,440.00 + applicable sales tax
1 SIRCHIE $26,448.56
1 City Council Agenda
February 21, 2023
ALTERNATIVE OPTIONS:
There are no substantive alternative options since the City is receiving Proposition 69 funds for this specific purchase.
FISCAL IMPACT:
The purchase is presented for City Council consideration using $132,000 in revenue from Miscellaneous Grants (Prop 69) and $214,440 plus applicable sales tax from account number 105213-6850 for project number 5213.
Prepared by:
James M' cElhinney
Captain -Administrative Division
Reviewed and approved:
Jenni r Lampman
Director of Finance
Attachments:
1. Resolution R-2023-08
2. Quote from McMurray Stern
3. Quote from SIRCHIE
4. Sole Source Certification from SIRCHIE
Reviewed and approved:
grad Butts
Chief of Police
Reviewed and approved:
Damien R. Arrula
City Administrator