PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
REGULAR MEETING
February 21, 2023
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Smith called the meeting to order at 5:32 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Kirwin, Shader, Yamaguchi, Smith, Wanke (late) ABSENT: None
ORAL COMMUNICATIONS:
Mayor Smith opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957(b)(1)
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:
Title: City Administrator
2. Pursuant to Government Code Section 54956.8(d)(2)
CONFERENCE WITH LEGAL COUNSEL - Anticipated Litigation
Significant Exposure to Litigation
Christina Goddard, 801 Brooklyn Avenue, Placentia
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Smith called the meeting to order at 7:05 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Kirwin, Shader, Wanke, Yamaguchi, Smith ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M.
Wayman
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Officer Larissa Perez
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, February 21, 2023 Page 1 of 5
PRESENTATIONS:
a. Recognition of Eagle Scout Mitchell Di Mario
Presenters: Mayor Smith and Karen Crocker, Director of Community Services Recipients: Eagle Scout Mitchell Di Mario
Director of Community Services Karen Crocker introduced Eagle Scout Mitchell Di Maria and gave a brief overview of the project he completed. Mayor Smith presented a certificate of appreciation to Eagle Scout Mitchell Di Mario in recognition of his beautification project at Koch Park and expressed the City Council's and Staff's appreciation. Mitchell Di Mario thanked the City Council and Staff for the recognition and their support.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there were two (2) items on the Closed Session agenda, the City Council discussed each of those items, and direction was provided to Staff. He noted there was nothing further to report.
CITY ADMINISTRATOR REPORT:
City Administrator Arrula welcomed and introduced two (2) new City of Placentia employees.
Amanda Horner, Fire Marshal, was born in California but raised in Oregon. After graduating from Summit High School in Bend, Oregon, Amanda returned to California, where she attended college and studied Fire Science and Public Administration. Amanda previously worked for the City of Redlands Fire Department.
Devan Wells, Planning Technician, was born in Los Angeles and graduated from University High School in Los Angeles. After high school, Devan lived abroad in Argentina, Germany, and Norway before attending Cal Poly Pomona, where he studied Urban and Regional Planning, graduating with honors and distinction. Devan previously worked for Perez -Pacheco Consulting in the areas of community development, grant writing, and political liaison work.
ORAL COMMUNICATIONS:
Public Affairs Officer Clarissa Serpas of Southern California Gas Company congratulated the re-elected and newly elected Councilmembers. She provided an update on the historically high gas bills that customers recently received due to the high purchase price of natural gas. She noted that she was happy to report that gas bills have recently dropped significantly and commented on the California Climate Credit that will be applied to customers' bills and provided information on assistance plans for individuals who are struggling to pay their bills.
Evans Wuodarek commented on an incident in which his car was towed from a private parking lot and requested assistance in retrieving documents from his car.
City Clerk McKinnell read one (1) electronic communication received by the City Clerk's Office from South Coast AQMD regarding the application period for the AQMD Governing Board Summer Internship Program.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Shader reported her attendance at the following:
• Orange County Human Relations Commission meeting
• Old Town Merchants meeting
• St. Jude Community Health meeting
She also reported attending the Senior/Community Center committee meeting and announced that a on-line survey is now available on the City's website to gather community feedback. She also promoted the 8 -week Citizens Academy and encouraged those who are interested to visit the City's website for more information.
Councilmember Kirwin promoted Nixel alerts stating that it is a great way to stay informed about emergencies and incidents in the City. He requested that the phone number for Nixel notifications be displayed on the City's website. He also reported that he attended the Placentia Historical Society's event Placentia City Council/Successor Agency/ICDA/PPFA Minutes, February 21, 2023 Page 2 of 5
on February 19, 2023. He encouraged residents to consider joining the committee which is conducting a survey of historical buildings in the City.
Councilmember Wanke reported his attendance at the following:
• Orange County Sanitation District Board Orientation
• Housing Community and Economic Development Committee meeting • Local Hazard Mitigation Plan meeting
He encouraged residents to participate in the Local Hazard Mitigation development process stating that the kick-off meeting would take place on March 9, 2023 from 1:30-4:00 p.m.
Mayor Smith reported his attendance at the following:
• California League of California Cities Parks and Recreation Roundtable and City Selection meetings • Love Placentia Leadership meeting
• Community Services Recap Meeting on Tamale Festival
• Cal Cities Roundtable on Homelessness
• Association of California Cities OC Chapter training for mass shootings and critical incident preparedness
He also expressed appreciation to Craig Green for providing the monthly Vector Control Board monthly report for Placentia. He also announced that the Senior/Community Center Blue -Ribbon Committee has created an online needs assessment survey and is requesting residents provide feedback on a proposed Senior/Community Center. The Zink to the survey is available on the City's website.
1. CONSENT CALENDAR (Items 1.a. through 1.e.):
Motion by Wanke, seconded by Shader, and carried a (5-0) vote to approve the Consent Calendar items
1.a. through 1.e., as recommended.
1.a.
1.b.
1.c.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
City Fiscal Year 2022-23 Register for February 21, 2023 Check Register
Fiscal Impact: $778,607.32
Electronic Disbursement Register
Fiscal Impact: $1,713,605.37
Recommended Action: It is recommended that the City Council:
1) Receive and file.
(Received and filed, as recommended)
Resolution Authorizing Persons Holding Certain Designated Positions to Execute Urban Area Security Initiative Grant Documents for and on Behalf of The City of Placentia
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review and adopt Resolution No. R-2023-07, a Resolution of the City Council of the City of Placentia, California, authorizing persons holding certain designated positions to execute Urban Area Security Initiative Grant documents for and on behalf of the City of Placentia; and
2) Authorize the City Administrator and designated persons within the Placentia Police Department to oversee and administer the projects associated with the Anaheim/Santa Ana UASI training and funding on behalf of the City.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, February 21, 2023 Page 3 of 5
1.d.
1.e.
Purchase of Evidence Storage Rolling Bins and Evidence Drying Lockers with Prop 69 Funds
Fiscal Impact:
Expense: $346,440.00
Revenue: $132,000.00 Miscellaneous Grants — PROP 69 (105213-4210) Budgeted: $214,440.00 FY 22-23 General Fund (105213-6850) Recommended Action: It is recommended that the City Council:
1) Approve the appropriation of Prop 69 funding from the County of Orange in the amount of $132,000; and
2) Adopt Resolution No. R-2023-08 adopting a budget transfer for evidence storage bins and evidence drying lockers; and
3) Approve a budget amendment in the prorated amount of $132,000 from the General Fund's fund balance for the remainder of the fiscal year; and 4) Approve the purchase of a Space Saver High Density Mobile System from McMurray Stern for an amount not -to -exceed $314,440.00 + applicable sales tax; and 5) Approve the purchase of two Drying Cabinets from SIRCHIE for an amount not -to - exceed $32,000; and
6) Authorize the City Administrator and/or his designee, to execute all the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Amendment No. 4 to Professional Services Agreement with CSG Consultants, Inc. for provision of building inspection, permit technician and plan check and inspection services
Fiscal Impact:
Revenue: $150,000 (102532-4160)
Expenses:$150,000 (102532-6290)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 4 to the Professional Services Agreement with CSG Consultants, Inc., to provide professional services as needed related to building plan check, building inspection, building permit technician staffing, other building and planning related staffing as needed, and plan check and inspection services for a term ending June 30, 2024; and
2) Approve Resolution No. R-2023-10, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to approve up to two (2) additional one-year extensions pursuant to the terms of the subject Amendment No. 4 to the Professional Services Agreement with CSG; and
4) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a. Additional City Council Appointments to One (1) Intergovernmental Agency and Three (3) City Subcommittees
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Appoint a member(s) to the Independent Cities Association; and 2) Appoint members to three (3) City subcommittees (Civic Center Joint Use Committee, Public Financing Authority of the Enhanced Infrastructure Financing District, and Navigation Center Advisory Board); and
3) Direct Staff to notify the Independent Cities Association and City Staff of the City Council appointments.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, February 21, 2023 Page 4 of 5
City Administrator Arrula called Deputy City Administrator Rosanna Ramirez forward to give a brief presentation on the item. Ms. Ramirez stated that a few appointment were missed at the January 10, 2023 City Council meeting, therefore, this item was brought forward to make the remaining appointments.
The following appointments were discussed and recommended for approval:
• Independent Cities Association
Wanke/Yamaguchi
• Navigation Center Advisory Board
Kirwin/Shader
• Civic Center Joint Use Committee
Smith/Shader
• Public Financing Authority of the Enhanced Infrastructure Financing District Wanke/Smith
Motion by Wanke, seconded by Shader and carried a (5-0) vote to approve Item 3.a., as recommended.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Shader repeated her request for a financial presentation by City Treasurer Kevin Larson.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:45 p.m. in memory of Cecilia Bravo Delgado, mother of Rosalina Davis, long time Placentia resident and business owner, to a regular City Council meeting on Tuesday, March 7, 2023 at 5:30 p.m.
Ward L. Smith, Mayor/Agency Chair
ATTEST:
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Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, February 21, 2023 Page 5 of 5