Mayor Ward L. Smith
District 5
Mayor Pro Tem Jeremy B. Yamaguchi
Councilmember
District 3
Kevin Kirwin
Councilmember
District 2
Rhonda Shader
Councilmember
District 1
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org
Regular Meeting Agenda
March 7, 2023
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
Mi4sio-vvStt Statement
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rhe City of Pla.centu w%W n'w ' tctiNv an, open, honest re5pow4-ive, anal ivunovat'we govervwn.evit that deZ vers' tibuAtity service- Lw w faGr a/vi.d equitable/ nwuuter while optinttind inu�- available resources:
Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.
Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.
Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should 011 out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.
The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.
PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.
Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.
Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.
Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 7, 2023
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA - CLOSED SESSION
March 7, 2023
5:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.
1. Pursuant to Government Code Section 54957(b)(1):
PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
2. Pursuant to Government Code Section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Potential Initiation of Litigation
(1 case)
3. Pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATORS
Agency Designated Representatives:
Employee Organizations:
Damien Arrula, City Administrator
Alice Burnett, Director of Human Resources
Placentia City Employees Association (PCEA)
Placentia Firefighters Association (PFA)
Placentia Police and Fire Management Association (PPFMA) Placentia Police Officers Association (PPOA)
Unrepresented Employees
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 7, 2023 Page 2 of 5
PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
REGULAR MEETING AGENDA
March 7, 2023
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:
ROLL CALL:
Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
INVOCATION: Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE: Firefighter Spencer Brandon
PRESENTATIONS:
a. Recognition of 2023 Miss Placentia and Miss Placentia's Outstanding Teen Titleholders
Recipients: Miss Placentia 2023 Paige Williams, and Miss Placentia's Outstanding Teen 2023 Ireland Mercado
Presenters: Mayor Smith and Miss Placentia/Miss Yorba Linda Co -Executive Director Shannon Galipault
CLOSED SESSION REPORT:
CITY ADMINISTRATOR REPORT:
ORAL COMMUNICATIONS:
At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.
CITY COUNCIL/BOARD MEMBER COMMENTS:
1. CONSENT CALENDAR (Items 1.a. through 1.f.):
All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 7, 2023 Page 3 of 5
1.b.
1.c.
1.d.
City Fiscal Year 2022-23 Registers for March 7, 2023
Check Register
Fiscal Impact: $2,725,609.01
Electronic Disbursement Register
Fiscal Impact: $ 566,882.28
Recommended Action: It is recommended that the City Council:
1) Receive and file
A Resolution of the City Council of the City of Placentia, California Proclaiming the Termination of the Local Emergency Declared on March 16, 2020 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and
2) Adopt Resolution No. 2023-12, A Resolution of the City Council of the City of Placentia, California, Proclaiming the Termination of the Local Emergency Declared on March 16, 2020.
Approval of Professional Services Agreement with California Yellow Cab for Senior Transportation Services
Fiscal Impact:
FY 2022-23
Expense: $ 40,800 (184071-6401 & 194071-6401)
Revenue: $ 32,640 OCTA Measure M Funding (184071-4092)
$ 8,160 Air Quality Management District Funds
(194071-4092)
FY 2023-24 to FY 2024-25
Expense: $326,400 (184071-6401 & 194071-6401)
Revenue: $261,120 OCTA Measure M Funding (184071-4092)
$ 65,280 Air Quality Management District Funds
(194071-4092)
Recommended Action: It is recommended that the City Council:
1) Approve a two (2) year Professional Services Agreement with California Yellow Cab for senior transportation services from the date that the agreement is fully executed in a not -to -exceed annual amount of $163,200 with the option to extend for three (3) additional one-year terms; and
2) Authorize the City Administrator to approve the eligible contract term extensions for three (3) additional one-year terms, based on contractor performance and at the discretion of the City, in an amount not -to -exceed 110% of the annual contract amount of $179,520 per year; and
3) Adopt Resolution No. R-2023-13, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
1.e. Amendment No. 5 to Professional Services Agreement with Dennis Grubb and Associates, LLC. for Fire Prevention/Fire Marshal Services for Placentia Fire and Life Safety Department
Fiscal Impact:
Expense: $75,000 Department Contract Services (102532-6290) Revenue: $75,000 Fire Plan Check Revenues (102532-4163) Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 5 to the Professional Services Agreement with Dennis Grubb and Associates LLC. to increase the compensation from $250,000 to $325,000; and Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 7, 2023 Page 4 of 5
1.f.
2) Approve Resolution No. R-2023-11, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
Reject all Bids Received for Phase II Construction of the Placentia Public Safety Center Project, Project No. 5213, and Authorize Re -Bidding of Project Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Reject all bids received for Phase II construction of the Placentia Public Safety Center and authorize return of the bid bonds; and
2) Authorize staff to solicit new bids for Phase II construction of the Placentia Public Safety Center.
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. Update to Policy No. 344 Governing Travel and Meeting Allowances Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the proposed updates to Policy No. 344 governing Travel and Meeting Allowances for city staff and elected officials and incorporating Policy No. 346 into Policy No. 344; and
2) Following any input from the City Council, adopt the updated Policy No. 344.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, March 21, 2023 at 5:30 p.m.
TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Approval of Tentative Tract Map 19183: 1952 and 1958 E. Veterans Way • PSA for Architectural Design Service for City Hall Renovation Project • PSA for Old Town Placentia Streetscape Improvement Project • Citywide Lease for Printers/Copiers
• Annual Housing Report
• Acceptance of Resignation of M. Chadha from the Heritage Festival Committee
CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Agenda for the March 7, 2023 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on March 2, 2023.
Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, March 7, 2023 Page 5 of 5