CITY OF
PLACENTIA
TRAVEL POLICY
UPDATE
March 7, 2023
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• It is necessary for City's elected, appointed officials and employees to be well informed regarding current
developments in local government.
• Policy needed to establish procedures to ensure uniform and fair payment of expenses while traveling on City business. • Confirms responsibility of each employeE and representative of the City of Placentia to be fiscally respDnsik le and consider the financial impact of their choices while attending training or traveling on behalf of the City.
Policy No. 344
• Last updated 1984
• Limits per diem to $60/ day
regardless of destination
• Silent on toll roads, ride -sharing
Vague or outdated language
Policy No. 346
• Last updated 1984
• Authorizes management staff to
attend one State and one
National conference per fiscal
year
• Combines Policies 344 & 346 into one policy covering all City employees, elected and/ or appointed officials
• Changes per diem amount from flat $60/ day to IRS daily per diem based on destination
• Updates language to address specific situations that have arisen in recent years
• Toll road use reimbursed if in best interest of the 2ity to save staff time or mileage reimbursement
• Amount of gratuity City will reimburse
• Meals allowable for reimbursement based on travel time
• Clarifies expenses that will not be reimbursed by City • Spouse travel and/or expenses
• Optional tours or events sponsored by conferences that do not relate to professional development
• Elected official purchase of meals for third parties, such as constituents, legislators or private business owners
• Political or charitable contributions
• Damage to or maintenance of personal vehicles-esulting from use of personal vehicle while traveling for City related lousiness • Entertainment, alcoho is beverages, excess- baggage costs, dry- cleaning are all unauthorized expenses
• Review the proposed updates to Policy 344, including the incorporation of Policy 346 into Policy 344; and
• Following discussion, adopt the updated Policy 344