Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: MARCH 21, 2023
AGENDA REPORT
SUBJECT: APPROVAL OF THE DESIGN CONCEPT PLAN FOR PLAYGROUND
RENOVATIONS AT KOCH PARK (PHASE II) AND APPROVAL OF A PUBLIC WORKS AGREEMENT WITH PLAYCORE D.B.A GAMETIME FOR THE
PURCHASE AND INSTALLATION OF THE PLAYGROUND EQUIPMENT,
CIP PROJECT NO. 7312
FISCAL
IMPACT: BUDGETED: $600,000.00 (797312-6760) PROJECT NO. 7312 EXPENSE: $593,742.96 (797312-6760) PROJECT NO. 7312
SUMMARY:
The Placentia Parks Initiative ("PPI)" is a citywide initiative which is aimed at establishing a significant capital investment into the City's parks and open space by improving and renovating aging park infrastructure and amenities over the course of the next two (2) fiscal years. At the May 18, 2021 meeting, the City Council approved the PPI as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Koch Park (Phase II) playground area.
The project will include installation of all new playground equipment and will substantially increase the play area at the park. Phase II of the project will complement the recently installed Placentia Fire and Life Safety Department play structure by adding two (2) new structures to complete the "First Responders" theme. The new structures will be themed to represent the City's Police Department and the Public Works Department.
The design concept plan has been reviewed by Staff and was presented to the Parks, Arts, and Recreation Commission (PARC) at the November 14, 2022 Commission meeting for their review.
Funding for the project has been identified as $600,000 for the playground equipment from Measure U in the current Capital Improvement ("CIP") budget. The proposed action will approve the design plan of the Koch Park (Phase II) playground renovation project and will award a Public Works Agreement to PlayCore d.b.a GameTime (PlayCore), for the purchase and installation of the playground equipment in the amount of $593,742.96, satisfying CIP project No. 7312.
3.b.
March 21, 2023
City Council Agenda
March 21, 2023
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Provide Staff with input to incorporate into the design plan for the renovation of the Koch Park (Phase II) playground project; and
2. Approve the design concept plan for the Koch Park (Phase II) playground renovation project; and
3. Approve the purchase of the Koch Park (Phase II) playground equipment utilizing the budgeted CIP funding in Fiscal Year 2022-2023 for project 7312; and
4. Award a Public Works Agreement to PlayCore d.b.a GameTime, for the Koch Park (Phase II) playground equipment renovation project in the amount of $593,742.96; and
5. Authorize the City Administrator to approve contract change orders up to a total of $6,254.04 or a not -to -exceed total contract amount of $600,000; and
6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Plan Goal to Implement Public Infrastructure to Meet Community Needs and complete the Placentia Parks Initiative, under Objective #5.2.
DISCUSSION:
At the May 18, 2021 meeting, the City Council approved the Placentia Parks Initiative (PPI) as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Koch Park (Phase II) playground project.
The project will include complete installation of two (2) new play structures that will represent the Police and Public Works Departments. The two (2) new structures will encompass approximately 7,000 square feet and will complete the "First Responders" theme by complementing the recently installed Placentia Fire and Life Department play area. By adding these new structures, the play area at the park will increase by 1,500 square feet. The Police themed structure will include a Police Station, police car spring rider, and police SUV. The Public Works themed structure will include a slide, backhoe with monkey bars, dump truck, and excavator spring riders. Incorporated shade sails will be included in the new structures. The new rubberized surfacing will feature the same road design from the Placentia Fire and Life Safety Department structure and ADA accessible engineered wood fiber will also be incorporated in the play area.
City Council Agenda
March 21, 2023
The design concept plan provided by PlayCore d.b.a GameTime ("PlayCore"), aligns with the City Council approved Placentia Park Initiative ("PPI"), to enhance play experiences throughout the City's parks system, by creating unique "themed" playgrounds that are all different. The Parks, Arts, and Recreation (PARC) Commission reviewed the design concept plans for the renovation of the Koch Park (Phase 11) playground project, at the November 14, 2022, meeting. The PARC Commission recommends approval of the proposed design concept plans provided by PlayCore.
Per the Commission's recommendation, the provided concept plan provides fora creative design, that also incorporates early childhood play and meets the City's proposed project budget.
Additionally, the custom colorful Police Department and Public Works Department theme adds to the "First Responders" element of the park that is consistent with the recently added Placentia Fire and Life Safety Department playground structure.
Upon approval of the concept design, Staff will work with PlayCore, to order and finalize the installation of the playground equipment for the park. Staff recommends the City Council approve the concept design plans and award a Public Works Agreement to PlayCore, for the purchase and installation of the playground equipment in the amount of $593,742.96.
A total of one (1) OMNIA Partners (OMNIA) cost proposal for this project was received. OMNIA is a national public sector cooperative purchasing organization. Based on PlayCore's experience, references, and the automatic low bid received through OMNIA, Staff recommends that the City Council award a Public Works contract to PlayCore in the amount of $593,742.96, and an additional $6,254.04 in contingency funds for change orders related to unforeseen conditions encountered during construction. The project budget will be funded utilizing CIP funds currently identified in FY 2022-2023 CIP budget.
FISCAL IMPACT:
The City Council budgeted $600,000.00 for the Koch Park (Phase 11) playground renovation project from Measure U in the Capital Improvement Program (CIP) in the current Fiscal Year 2022-2023 budget. The total budget the playground project is $600,000.00. Therefore, sufficient funds exist within the CIP budget to order, purchase, and install the playground equipment at $593,742.96 consistent with the PPI.
Prepa-ed by:
Veronica Ortiz
Community Services Supervsn�
Reviewed and approved by:
fifer Lam man
Jen Lamp
man
of Finance
Re
Karen Croc
Director of C
by:
j)1( Ve/1/1 C
unityces
Reviewed and approved by:
Damien R. Arrula
City Administrator
City Council Agenda
March 21, 2023
Attachments:
1. Koch Park (Phase II) Playground Concept Design Plans
2. PlayCore d.b.a GameTime Playground Purchase and Installation Contract