Placentia City Council
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DIRECTOR OF COMMUNITY SERVICES
DATE: MARCH 21, 2023
AGENDA REPORT
SUBJECT: APPROVAL OF THE DESIGN CONCEPT PLAN FOR PLAYGROUND
RENOVATIONS AT TUFFREE PARK AND APPROVAL OF PUBLIC WORKS AGREEMENT WITH PLAYCORE D.B.A. GAMETIME FOR THE PURCHASE AND
INSTALLATION OF THE PLAYGROUND AND SHADE SAILS EQUIPMENT, CIP PROJECTS NO. 7301 AND NO. 7302
FISCAL
IMPACT: BUDGETED: $300,000.00 (697301-6760) PROJECT NO. 7301 $ 45,000.00 (697302-6760) PROJECT NO. 7302
EXPENSE: $338,054.12
SUMMARY:
The Placentia Parks Initiative ("PPI)" is a citywide initiative which is aimed at establishing a significant capital investment into the City's parks and open space by improving and renovating aging park infrastructure and amenities over the course of the next two (2) fiscal years. At the May 18, 2021 meeting, the City Council approved the PPI as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Tuffree Park playground and addition of shade sails for the picnic shelter area.
The project will include the complete removal of the existing playground structure. The new playground structure will feature a baseball theme complete with new engineered wood fiber surfacing. Other additions will include a new shade sail for the park picnic area, a baseball glove climber, new slides, and swings.
The design concept plan has been reviewed by Staff and was presented to the Parks, Arts, and Recreation Commission (PARC) at the February 14, 2023 Commission meeting for their review.
Funding for the project has been identified as $300,000 for the playground equipment and $45,000 for the shade sails equipment from Quimby In -Lieu Fees in the current Capital Improvement ("CIP") budget.
Staff and the PARC Commission recommend the City Council approve the concept design plan.
The proposed action will approve the design plan of the Tuffree Park playground renovation and addition of the shade sails project and will award a Public Works Agreement to PlayCore d.b.a.
GameTime (PlayCore), for the purchase and installation of the playground equipment and shade
3.c.
March 21, 2023
City Council Agenda
March 21, 2023
sails equipment in the amount of $338,054.12, satisfying CIP projects No. 7301 and No. 7302, as outlined in the PPI.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Provide Staff with input to incorporate into the design plan for the renovation of the Tuffree Park playground and shade sails projects; and
2. Approve the design concept plan for the Tuffree Park playground renovation project and addition of the shade sails; and
3. Approve the purchase of the Tuffree Park playground and shade sails equipment utilizing the budgeted CIP funding in Fiscal Year 2022-2023 for projects 7301 and 7302; and
4. Award a Public Works Agreement to PlayCore d.b.a. GameTime for the Tuffree Park playground and shade sails equipment renovation project in the amount of $338,054.12; and
5. Authorize the City Administrator to approve contract change orders up to a total of $6,945.88 or a not -to -exceed total contract amount of $345,000; and
6. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Plan Goal to Implement Public Infrastructure to Meet Community Needs and complete the Placentia Parks Initiative, under Objective #5.2.
DISCUSSION:
At the May 18, 2021 meeting, the City Council approved the Placentia Parks Initiative (PPI) as a tool to be utilized for prioritizing park and building improvement projects as funding becomes available. Included in the PPI was the renovation of the Tuffree Park playground and addition of shade sails for the picnic area. The project will include the complete removal and replacement of the existing playground structure, and the addition of a shade sail for the park picnic area. The playground design will complement the park's existing baseball fields and feature, a baseball glove climber and tunnel, stadium lights accent panel, parallel climbing bars, baseball steppers that will lead to a bat and ball climber, and swings. Additionally, all the existing aging rubberized surfacing will be replaced with ADA accessible engineered wood fiber.
City Council Agenda
March 21, 2023
The total budget for the project is outlined in the Fiscal Year 2022-2023 Capital Improvement Program (CIP) budget. Funding for the project has been identified as $300,000 for the playground equipment and $45,000 for the shade sails equipment from Quimby In -Lieu Fees.
The design concept plan provided by PlayCore d.b.a. GameTime ("PlayCore"), aligns with the City Council approved Placentia Park Initiative ("PPI"), to enhance play experiences throughout the City's parks system, by creating unique "themed" playgrounds that are all different. The Parks, Arts, and Recreation (PARC) Commission reviewed the design concept plans for the renovation of the Tuffree Park playground and addition of the shade sails, at the February 14, 2023, meeting.
The PARC Commission recommends approval of the proposed design concept plans provided by PlayCore. Per the Commission's recommendation, the provided concept plan provides for a creative design, that also incorporates early childhood play and meets the City's proposed project budget. Additionally, the fun and colorful Baseball theme adds a playful element to the park that is consistent with the existing baseball fields that are utilized by Placentia youth sports groups and programs.
Upon approval of the concept design, Staff will work with PlayCore, to order and finalize the installation of the playground equipment and shade sails for the park. Additional park amenities will also be ordered per the concept design from a separate CIP budget fund. Staff recommends the City Council approve the concept design plans and award a Public Works Agreement to PlayCore, for the purchase and installation of the playground and shade sails equipment in the amount of $338,054.12.
A total of one (1) OMNIA Partners (OMNIA) cost proposal for this project was received. OMNIA is a national public sector cooperative purchasing organization. Based on PlayCore's experience, references, and the automatic low bid received through OMNIA, Staff recommends that the City Council award a Public Works contract to PlayCore in the amount of $338,054.12, and an additional $6,945.88 in contingency funds for change orders related to unforeseen conditions encountered during construction. The project budget will be funded utilizing CIP funds currently identified in FY 2022-2023 CIP budget.
FISCAL IMPACT:
The City Council budgeted $300,000.00 for the Tuffree Park playground renovation and $45,000 for the additional shade sails for the picnic area from Quimby In -Lieu Fees in the Capital Improvement Program (CIP) in the current Fiscal Year 2022-2023 budget. The total budget for both the playground and shade sails projects is $345,000.00. Therefore, sufficient funds exist in the CIP budget to order, purchase, and install the playground equipment and shade sails at $338,054.12. Additional new park item such as barbecues, picnic benches, and hydration stations will also be ordered, utilizing currently budgeted CIP project funds for the replacement of various amenities throughout the park, thereby enhancing the proposed new playground area.
City Council Agenda
March 21, 2023
PrepaI-d by:
Veronica Ortiz
1 Community Servi - upe
Reviewed and approved by:
Jennifer Lampman
Director of Finance
Karen Cro
Director of
Reviewed and approved by:
Damien R. Arrula
City Administrator
Attachments:
1. Tuffree Park Playground and Shade Sails Concept Design Plans
2. PlayCore d.b.a. GameTime Playground and Shade Sails Purchase and Installation Contract