TO:
VIA:
FROM:
DATE:
CITY COUNCIL
CITY ADMINISTRATOR
CHIEF OF POLICE
APRIL 4, 2023
Placentia Ci Council
AGENDA REPORT
SUBJECT: AMENDMENT NO.1 TO PROFESSIONAL SERVICES AGREEMENT WITH
HALO CONFIDENTIAL SERVICES
FISCAL
IMPACT: EXPENSE: NOT -TO -EXCEED $90,000 (103040-6290)
SUMMARY:
The City has had a Professional Services Agreement with Halo Confidential Services (Halo) for background screening and training services since 2007. This action would approve Amendment No. 1 to the existing contract.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve Amendment No. 1 to Professional Services Agreement with Halo Confidential Services for a total not -to -exceed amount of $90,000; and
2. Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Plan Goal 2 to Ensure that Public Safety Continues to be a High Priority, under Objective 2.2 which is to bolster ranks of Police and Fire personnel. The ongoing contract with Halo Confidential Services helps to achieve this adopted objective, by serving as part of the effort to obtain and screen qualified candidates.
DISCUSSION:
Halo has provided background screenings and training services for the City and the Police Department for the past fifteen years. So far this fiscal year, Halo has completed 24 Background Investigations (BGI) and completed 34 last fiscal year. Currently, there are 3 BGIs in progress. The Police Department anticipates it will need to conduct 10 more BGIs during the remainder of the fiscal year. The cost per BGI varies based on the type of employee being reviewed. For example, sworn employees receive a more thorough and extensive BGI than non -sworn, and other personnel needing BGIs.
1.d,
April 4, 2023
City Council Agenda
April 4, 2023
Out of respect for the City's budgetary constraints, the Placentia Police Department annually requests $60,000 for expected BGIs. At the recent Mid -Year Budget Review by the City Council, the Police Department requested an additional $20,000 for the Halo contract to reflect actual and expected BGIs, with the plan to reprogram $10,000 within the Police Department's current budget, to come closer to the $90,000 need. Historically the initial budget amount needs to be increased to reflect actual BGI expenditures. It is believed that a more accurate moving -forward annual cost is $90,000, therefore, the City Council is asked to approve Amendment No. 1, to cover the current and next fiscal year (Fiscal Year 2023-2024), as well as the two possible one-year extensions, should that clause of the existing contract be exercised.
FISCAL IMPACT:
The Amendment No.1 with Halo Confidential Services is for a total amount of $90,000. Funding for these Professional Services is included in the Fiscal Year 2022-23 Police Department Budget, and the upcoming Budgets will reflect an annual cost of $90,000 for these services.
Submitted by:
Teri Knutson
Management ° alyst
Reviewed and approved:
Jennf€er Lampman
Finance Director
Reviewed and approved:
Brad Butts
Chief of Po
Reviewe" . •d appved:
Damien R. Arrula
City Administrator
0r
Attachments:
1. Amendment No.1 to Professional Services Agreement with Halo Confidential Services
2. Professional Services Agreement with Halo Confidential Services