PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
REGULAR MEETING
April 4, 2023
7:00 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Smith called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Kirwin, Shader, Wanke, Yamaguchi, Smith ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman INVOCATION: Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE: Firefighter Brandon De Perez
PRESENTATIONS:
a. Proclamation of April 9-15, 2023 as 911 Public Safety Telecommunications Week Presenter: Mayor Smith
Recipients: Placentia Public Safety Communications Staff Mayor Smith presented a proclamation in recognition of 911 Public Safety Telecommunications Week. It was received by Public Safety Communications Manager Stephanie Acosta Reyes and Dispatch Staff members.
b. Proclamation of April 28, 2023 as Arbor Day
Presenter: Mayor Smith
Recipient: Public Works Management Analyst Elsa Robinson Mayor Smith presented a proclamation in recognition of Arbor Day. It was received by City Engineer Masoud Sepahi and Public Works Senior Management Analyst Elsa Robinson. Ms. Robinson highlighted the Expand a Forest program which allows residents to purchase a tree to be planted in a City park in memory of/or to commemorate a loved one.
CLOSED SESSION REPORT: None
CITY ADMINISTRATOR REPORT:
City Administrator Arrula welcomed and introduced one (1) new City of Placentia employee.
Firefighter Timothy Mullion was born in Orange and graduated from Sonora High School in La Habra.
After high school, Timothy attended Santa Ana College and studied Fire Technology. Timothy previously worked as a Special Education Aide for the Placentia Yorba Linda Unified School District. He also currently works for Emergency Ambulance in the City of Brea.
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ORAL COMMUNICATIONS:
Director Tom Lindsey, Yorba Linda Water District, provided an update on water reserves locally and at the state level. He also announced proposed rate adjustments due to increased costs for gas and electricity.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Shader reported her attendance at the following:
• Orange County Council of Government annual meeting
• City of Fullerton State of the City
• Community Workshop for the Chapman Corridor
• Joint Use meeting with Placentia Library District
• Community Workshop for the Toll Brothers Residential Project She promoted upcoming community meetings for the proposed Senior/Community Center project on April 18, 2023 at Golden Elementary School and April 24, 2023 at the Backs Community Center both starting at 6 p.m. She also noted that a community survey for the Senior/Community Center is available on the City's website. She added that she will be representing the City on a trip to Washington DC with other Orange County cities to obtain information on federal funding for projects within the City.
Councilmember Kirwin promoted the shred and e -waste event on April 15, 2023, 8 a.m. - 12 p.m. at the City Hall Civic Center.
Councilmember Wanke reported his attendance at the following:
• Orange County Sanitation District meetings
• City of Fullerton State of the City
• Annual Ramadan Interfaith dinner at the Islamic Center of Yorba Linda He announced that the O.C. Sanitation District and Yorba Linda Water District were recently awarded the grand prize from the American Academy of Engineers and Scientists for their groundwater replenishment system project. He provided an update on the final expansion of the Groundwater Replenishment project. He also reported that the O.C. Sanitation District Board of Directors recently approved sewer service rate increases.
Mayor Pro Tem Yamaguchi reported his attendance as a panelist at the Connected America Conference in Dallas Texas and provided a brief overview of the event. He promoted the City's upcoming CERT program which will be offered May 4 -June 8, 2023. He encouraged those interested to visit the City's website for more information.
Mayor Smith reported his attendance at the following:
• Orange County Council of Government annual meeting
• Community Workshop for the Chapman Corridor
• Easter Eggcitement Event
• Annual Ramadan Interfaith dinner at the Islamic Center of Yorba Linda • Veterans Advisory Committee meeting
He also reported that he participated in Principal for a Day at Brookhaven Elementary School and participated in an interview session with fourth and fifth graders at Golden Elementary on the topic of homelessness.
1. CONSENT CALENDAR (Items 1.a. through 1.g.):
Councilmember Wanke and Mayor Pro Tem Yamaguchi announced for the record that they wished to record a NO vote on Item 1.g.
Motion by Wanke, seconded by Shader, and carried a (5-0) vote to approve the Consent Calendar items
1.a. through 1.f., as recommended. Item 1.g. approved 3-2 vote, Wanke and Yamaguchi voting no.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
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1.b.
1.c.
1.d.
1.e.
1.f.
City Fiscal Year 2022-23 Register for April 4, 2023
Check Register
Fiscal Impact: $2,350,716.04
Electronic Disbursement Register
Fiscal Impact: $1,534,750.66
Recommended Action: It is recommended that the City Council:
1) Receive and file.
(Received and Filed, as recommended)
Acceptance of Resignation from the Historical Committee Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Accept the resignation of Lisa Quental from the Historical Committee; and 2) Update the City's master Commission/Committee vacancy list to include the vacancy on the Historical Committee.
(Approved 5-0, as recommended)
Amendment No.1 to Professional Services Agreement with Halo Confidential Services
Fiscal Impact:
Expense: Not to Exceed $90,000 (103040-6290)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to Professional Services Agreement with Halo Confidential Services for a total not -to -exceed amount of $90,000; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Amendment No. 2 To Professional Services Agreement with Sagecrest Planning+Environmental for Provision of Building Official, Plan Check, Inspection, And Planning Services
Fiscal Impact:
Revenue: $120,000 (102532-4160)
Expense: $120,000 (102532-6260)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Professional Services Agreement with Sagecrest Planning+Environmental, to provide professional services related to building plan check, building inspection, Building Official, and other building and planning related staffing as needed for a term ending June 30, 2025; and 2) Adopt Resolution No. R-2023-19, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to approve up to two (2) additional one-year extensions pursuant to the terms of the subject Amendment No. 2 to the Professional Services Agreement with Sagecrest Planning+Environmental; and 4) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Professional Services Agreement with HR Green Pacific for Civil Engineering and Landscape Architecture Design Services for the Old Town Placentia Streetscape Improvement Project, Project No. 9202
Fiscal Impact:
Expense: $608,594 Professional Services Agreement
Budget: $650,000 FY 2022-23 CIP Program Budget
(109202-6770 & 799202-6770)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 4, 2023 Page 3 of 5
Recommended Action: It is recommended that the City Council:
1) Award a Professional Services Agreement to HR Green Pacific for a not -to -exceed amount of $608,594 to provide civil engineering and landscape architecture design services for the Old Town Placentia Streetscape Improvement Project, Project No. 9202; and
2) Authorize the City Administrator to approve any change orders up to 10% of the contract not -to -exceed amount, or $60,860; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.g.
Acquisition of Real Property Consisting of a Single Parcel Located at 207 West Chapman Avenue (APN 339-033-21) owned by Nedra M. Crocker Fiscal Impact:
Expenses: $916,500 Purchase of 207 W. Chapman Avenue
Funding: $916,500 (Housing Successor Agency (530000-6720) Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2023-17, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
2) Adopt Resolution No. R-2023-18, A resolution of the City Council of the City of Placentia, California, approving a Purchase and Sale Agreement with Nedra M. Crocker for real property located at 207 West Chapman Avenue and authorizing the sale of property in connection therein and, finding that the acquisition of said property is not a project for the purposes of CEQA as defined by the California Public Resources Code Sections 21065 and 21080and 14 CCR Sections 15378(a) and 15004(b)(2)(A); and 3) Authorize the City Administrator to execute the necessary documents, including a certificate of acceptance as required by Government Code Section 27281 in a form approved by the City Attorney.
(Approved 3-2, as recommended, Wanke and Yamaguchi voted no)
2. PUBLIC HEARING: None
3. REGULAR AGENDA:
3.a. Reintroduction and First Reading of Ordinance No. O-2023-01 of the City Council of the City of Placentia, California, Amending Chapter 9.20 ("Wild Animals") of Title 9 ("Animals and Fowl") of the Placentia Municipal Code Relating to Feeding Wild Animals within the City (Continued from March 21, 2023 meeting) Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive the staff report and consider the first reading of Ordinance No. 0-2023-01; and
2) Find that the recommended actions are exempt from the California Environmental Quality Act ("CEQA") pursuant to Sections 15061(b)(3) of the CEQA Guidelines, (Title 14, Chapter 3 of the California Code of Regulations). Section 21065 of the Public Resources Code, and the City of Placentia Local Guidelines for implementing CEQA. (Approved 5-0, as recommended)
City Administrator Arrula introduced Assistant City Attorney Keith Collins who gave a brief presentation on revisions to the Ordinance that addresses the concerns and direction that was given at the March 21, 2023 City Council meeting. He noted that clarifying language was included relating to domestic animals like chickens and rabbits, eliminating restrictions on birdfeeders, and prohibiting feeding of wild animals on public property and only on private property when that activity results in a public nuisance.
Motion by Shader, seconded by Yamaguchi, and carried a (5-0) vote to approve Item 3.a., as recommended.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 4, 2023 Page 4 of 5
CITY COUNCIL/BOARD MEMBERS REQUESTS
Councilmember Wanke requested that a pavement management index update be agendized at a future City Council meeting.
Mayor Pro Tern Yamaguchi commented on a proposed bill in Sacramento that would require all public agencies to change the websites to a .gov address. He recommended that a letter of opposition be sent from the City.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:40 p.m. to a regular City Council meeting on Tuesday, April 18, 2023 at 5:30 p.m.
ATTEST:
Robert S. McKinnell, City Clerk/
Agency Secretary
Ward L. Smith, Mayor/Agency Chair
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