TO:
VIA:
FROM:
DATE:
CITY COUNCIL
CITY ADMINISTRATOR
DIRECTOR OF FINANCE
APRIL 18, 2022
Placentia City Council
SUBJECT: FY 2022-23 THIRD QUARTER BUDGET REPORT
FISCAL
IMPACT:
SUMMARY:
Fund
AGENDA REPORT
Revenues
(Including Transfers -In)
General Fund $0
Special Revenue $44,810
Total $44,810
Appropriations
(Including Capital &
Transfers -Out)
$103,000_
$72,010
$175,010
The City's Operating Budget is reviewed and presented to the City Council quarterly for recommended amendments and to provide current information on the financial activities of the City. Additionally, these types of quarterly reports assist City departments in communicating their financial operations throughout the fiscal year including any program changes and significant impacts to their annual budgets, as well as ensuring spending and revenues received throughout the year closely align with the adopted budget. This report includes requested departmental budget adjustments through the third quarter of fiscal year 2022-23, covering the period through June 2023.
RECOMMENDATION:
It is recommended that the City Council take the following action:
1. Approve the Third Quarter Budget Report and adopt Resolution No. R-2023-24, amending the City's FY 2022-23 Budget.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal to Ensure Long -Term Fiscal Sustainability, under Objective #1.6 Update the existing 10 -Year Financial Plan.
1.e.
April 18, 2023
City Council Agenda
April 18, 2023
DISCUSSION:
Proposed adjustments to the FY2022-23 budget in the General Fund total $103,000 and are outlined by department in the table below.
i ! - 1 - !1 1 - 0
Adopted Amended Requests Amended
Expenditures
Legislative 1,106,000 1,124,000 18,000 1,124,000
City Administrator 633,100 633,100 633,100
Administrative Services 5,548,021 5,870,871 50,000 5,870,871 Finance 1,242,700 1,222,250 1,222,250
Development Services 1,835,200 1,835,200 - 1,835,200
Public Safety -Police 12,752,393 12,872,739 35,000 12,872,739 Fire & Life Safety 4,131,200 4,337,000 - 4,337,000
Public Works 4,449,440 4,758,665 - 4,758,665
Community Services 2,646,380 2,728,980 2,728,980
General Government 5,004,200 5,224,700 5,224,700
Subtotal Revenues 39,348,634 40,607,505 103,000 40,607,505 Capital Improvement
Program 863,746 12,615,484 12,615,484
Interfund Transfers Out 37,500 37,500 37,500
GF Debt Service 5,179,250 5,215,750 5,215,750
Total Expenditures 45,429,130 58,476,239 103,000 58,476,239 Expenditure budget adjustment requests include the following:
• Legislative — Increase of $18,000 is due to higher processing costs for credit cards as the number of card transactions has increased.
• Administrative — Increase of $50,000 is due to increase costs for professional services for City IT projects.
• Public Safety — Increase of $35,000 is due to notice from Orange County Animal control agreement of increased cost of services.
Special Revenue Funds:
• PEG Fund — The City currently has a vacancy for a media analyst, the increase of $27,200 is for contract services to support City Council meetings and committees. • Miscellaneous Grant Fund — Increase of $44,810 of revenue and expenditures for award of two Public Safety Grants. Police Officer Wellness and Mental health grant and 2022 JAG Grant.
City Council Agenda
April 18, 2023
FISCAL IMPACT:
The fiscal impact associated with the approval of this item is summarized below with the detailed budget adjustments as listed in Exhibit A.
Revenues Appropriations
Fund (Including Transfers- (Including Capital &
In) Transfers -Out)
1 General Fund $0 $103,000
1 Special Revenue $44,810 $72,010
Total $44,810 $175,010
Prepared by: Reviewed and approved:
Jenifer ampman
Director of Finance
Damien R. Arrula-----
City Administrator
Attachment:
Resolution R-2023-24 — Authorizing a Budget Amendment in Fiscal Year 2022-23 a. Exhibit A — Detailed Budget Adjustments