Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: MAY 2, 2023
SUBJECT: AWARD OF CONTRACT TO NIEVES LANDSCAPING, INC., FOR THE URBAN FOREST TREE PLANTING PROJECT, CITY PROJECT NO 1306
FISCAL
IMPACT: EXPENSE: $ 81,618.00 CONTRACT AMOUNT
BUDGETED: $ 120,000.00 FY 2023-24 CIP BUDGET (841306-6740) SUMMARY:
This proposed Public Works agreement with Nieves Landscaping (Nieves) is for an urban forest tree planting project within the former Hamer Island. The scope of work includes the planting of 160 trees in residential parkways as well as initial watering of the new trees. The City recently issued a notice inviting bids for this project and bids were received on March 23, 2023, from seven (7) contractors. Nieves was deemed the lowest responsive and responsible bidder for this project.
Sufficient funds were budgeted in the FY 2023-24 CIP Budget to cover this cost.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Award a Public Works Agreement with Nieves Landscaping Inc., for the Urban Forest Tree Planting Project in an amount not -to -exceed $81,618; and
2. Authorize the City Administrator to approve contract change orders up to 10% or $8,161 of the contract not -to -exceed amount; and
3. Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with the City Council approved 5 -Year Strategic Goal #6 to Improve City Beautification, under Objective #6.4, which is to expand the City's Urban Forest Plan by planting 100 trees per year.
1.g.
May 2, 2023
City Council Agenda
May 2, 2023
DISCUSSION:
The scope of this project is to plant 160 trees in residential parkways located within the former Hamer Island neighborhood. Upon annexation of the former Island, the City received a one-time payment of $1.5 million from the County of Orange for infrastructure maintenance and improvements within the Island and this is the first project to be undertaken since annexation. As a part of this project, the contractor will be responsible for watering the new trees for the first three (3) months after the final inspection and acceptance by the City of all tree plantings. All trees shall be warrantied for a period of twelve (12) months beginning on the date of acceptance of the installation by the City. Any trees that fail within the warranty period shall be replaced at no cost to the City.
On March 23, 2023, the City received seven (7) bids from various landscape and tree care contractors and a summary of those bid amounts are noted in the table below:
Contractor Bid Amount
Nieves Landscaping, Inc $ 81,618.00
West Coast Arborist, Inc $ 112,000.00
Golden West Arbor Services Inc. $ 124,000.00
SGD Enterprises $ 150,000.00
Mariposa Tree Management Inc $ 188,800.00
Marina Landscaping Inc. $232,000.00
Echo Tech Services $240,000.00
Staff reviewed the bids received for mathematical and other errors and it was determined that the apparent low bid was submitted by Nieves Landscaping, Inc (Nieves). Staff conducted a reference check on Nieves who received favorable reviews from other clients. Based upon the bid amount received and the reference check, Staff recommends the City Council award a Public Works Agreement to Nieves Landscaping for a not -to -exceed amount of $81,618.
FISCAL IMPACT:
The total cost for this project amounts to $89,779.80. This cost consists of the bid amount submitted by Nieves Landscaping in the amount of $$81,618 and a 10% construction contingency in the amount of $8,161.80. A total of $120,000 was budgeted in the FY 2022-23 Capital Improvement Program for this project. As such, sufficient funds exist for the recommended actions.
City Council Agenda
May 2, 2023
Page3of3
Pre
Joel Carde . s
Public Works Superintendent
Rev. Ked anapproved
Luis Estevez
Deputy City Administrator
Reviewed and approved:
Jennifer Lampman
Director of Finance.
Reviewed and a•pray -d:
Damien R. Arrula
City Administrator
Attachment:
Public Works Agreement with Nieves Landscaping, Inc.