PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
REGULAR MEETING
May 2, 2023
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Smith called the meeting to order at 5:30 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Kirwin, Shader, Wanke, Yamaguchi, Smith ABSENT: None
ORAL COMMUNICATIONS:
Mayor Smith opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.
City Clerk McKinnell read into the record the matter to be discussed in Closed Session.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
1. Pursuant to Government Code Section 54957.6
CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Damien Arrula, City Administrator Alice Burnett, Director of Human Resources
Employee Organizations: Placentia City Employees Association (PCEA) Placentia Firefighters Association (PFA)
Placentia Police and Fire Management Association
(PPFMA)
Placentia Police Officers Association (PPOA)
Unrepresented Employees
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Smith called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Kirwin, Shader, Wanke, Yamaguchi, Smith ABSENT: None
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman
INVOCATION: Chaplain Kenneth Milhander
PLEDGE OF ALLEGIANCE: Firefighter Lucas Dochmaschewsky
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 2, 2023 Page 1 of 8
PRESENTATIONS:
a. Recognition of Citizens Academy Graduates
Presenters: Mayor Smith
Recipients: Citizens Academy Graduates
Mayor Smith recognized the graduates of the Citizens Academy and thanked them for their involvement, commitment and investing in their community. He presented a plaque to the following graduates:
Angelica Ramos
Brittany Zaldin
Carole Wayman
Catherine Powell
Debra Dower
Debye Payne
Ekta Menghani
Frank Perez
James Dower
Jennifer Morales
Jimmy Gutierrez
Jossmar Gutierrez
Madison Powell
Michelle Zaldin
Patricia McWilliams
Rocquael Gaines
Scott Burton
Sheree Santos
Sonya Woods
Tac Lee
Communications and Marketing Analyst Nicolette Vialpando thanked the graduates for their participation in the Citizen's Academy.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there was one (1) item on the Closed Session agenda related to labor negotiations, the City Council discussed the item and there was nothing further to report.
CITY ADMINISTRATOR REPORT:
City Administrator Arrula noted that the monthly Orange County Vector Control Report had been distributed to Councilmembers and is available on the display rack near the entrance door to Council chambers.
Mayor Smith thanked former Councilmember Green for serving on the Orange County Vector Control Board of behalf of the City and providing monthly reports.
ORAL COMMUNICATIONS:
Placentia resident Adrian Lopez expressed concerns about the K -rails on Santa Fe Avenue and requested that the City consider other barriers that are more aesthetically pleasing.
Placentia residents Sandra and Steve Moudy expressed concerns about the K -rails, cables between the K - rails, safety issues, ADA parking, and green zone parking on Santa Fe Avenue. They expressed support for outdoor dining.
Placentia resident Leticia Saenz expressed concerns about parking and traffic and safety issues related to the one-way street configuration on Santa Fe Avenue.
Placentia resident and business owner Joe Rasic announced that he has sold his restaurant, Craftsman, and expressed appreciation to the City for their support over the years. He noted that he looks forward to continuing to support the City in different capacities. He stated that he shares the same concerns as the previous speakers about Santa Fe Avenue and urged the City Council to create a permanent solution for Santa Fe Avenue. He also urged the Council to move forward with the Chapman Corridor as planned many years ago. He thanked the Council for permitting outdoor dining noting that he was able to extend his patio and other restaurants have also done the same and benefited.
Placentia resident Nadine Flores expressed concerns about Santa Fe Avenue and the lack of handicap accessible parking near businesses in the Old Town area.
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City Clerk McKinnell read into the record two electronic communications received from Rosalina and Raul Davis and the owner of San Sushi on Santa Fe Avenue expressing concerns about the K -rails, parking, and traffic safety issues on Santa Fe Avenue.
Mayor Smith thanked all who came forward to speak about Santa Fe Avenue noting that their comments are valued and will be taken into consideration.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Shader reported on her trip to Washington D.C. on behalf of the City noting that the trip went very well and she was able to make contacts for the City that may result in funding. She reported her attendance at the following:
• Orange County Crime Victim Ceremony
• Orange County Cities Legislative Meeting
• Tree Planting ceremony on Santa Fe Avenue in recognition of Earth Day She promoted the Local Hazard Mitigation Public Outreach survey that is available on the City's website and encouraged all residents to participate. She highlighted the importance of the survey in obtaining funding if there is a disaster in the City.
Councilmember Kirwin promoted the Summer Day camp program beginning June 26, 2023 at the Aguirre building and highlighted the variety of activities that will take place. He encouraged those who are interested to contact Community Services or visit the City's website for registration information.
Councilmember Wanke promoted summer jobs that are available in the Community Services Department and encouraged those who are interested to contact the Community Services Department or visit the City's website. He reported attendance at the following:
• Garden Grove State of the City Event
• Orange County Sanitation (OC San) District Board of Director's meeting • Development ad -hoc Committee meeting
He also noted that he attended an OC San meeting in which U.S. Congressman Lou Correa spoke about the Water Oxidation Program and funds that his office obtained for the project.
Mayor Pro Tem Yamaguchi thanked all who provided comments on Santa Fe Avenue and those who participated in the Citizens Academy. He reported attendance at the Heritage Festival Committee meeting and promoted Caltrans Dump Day on May 6, 2023 at Tri-City park from 8-11 a.m. He encouraged those who are interested to visit the City's website for more information.
Mayor Smith commented on the City Hall visit from third grade students from Sierra Vista school and shared questions from the students. He highlighted the Love Placentia event stating that it was a success and expressed appreciation to all who participated in service projects throughout the City. He thanked Community Services Staff for their contributions at the Love Placentia event. He reported attendance at the following:
• Crime Victims Ceremony
• Orange County Council of Government Board Meeting
• Southern California Association of Government Transportation meeting He also reported meeting Placentia resident Gretchen Reiter at Craftsman restaurant and commented on their pleasant conversation.
1. CONSENT CALENDAR (Items 1.a. through 1.h.):
Motion by Wanke, seconded by Yamaguchi, and carried a (5-0) vote to approve the Consent Calendar items 1.a. through 1.h., as recommended.
1.a.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
Placentia City Council/Successor Aaencv/ICDA/PPFA Minutes. Mav 2. 2023 Page 3 of 8
1.b.
1.c.
1.d.
1.e.
City Fiscal Year 2022-23 Register for May 2, 2023
Check Register
Fiscal Impact: $4,111,327.88
Electronic Disbursement Register
Fiscal Impact: $1,073,830.01
Recommended Action: It is recommended that the City Council:
1) Receive and file.
(Received and Filed, as recommended)
Resolution Relating to Fiscal Year 2023-24 Levy of Assessments to The City of Placentia Landscape Maintenance District No. 92-1 and Setting a Public Hearing for June 6, 2023 at 7:00 P.M.
Fiscal Impact:
Revenue: $450,858 (Recouped through assessments)
Expenditures: $419,200 (Proposed FY 2023-24 Budget LMD 92-1 Fund) Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2023-25, a Resolution of the City Council of the City of Placentia, California, directing preparation of the Engineer's Report for Fiscal Year 2023-24 for the continuation of the annual assessments for Landscape Maintenance District No. 92-1; and
2) Adopt Resolution R-2023-26, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for the annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon.
(Approved 5-0, as recommended)
Resolution Relating to Fiscal Year 2023-24 Levy of Assessments to The City of Placentia Street Lighting District No. 81-1 and Setting a Public Hearing for June 6, 2023 At 7:00 P.M.
Fiscal Impact:
Revenue: $135,286 (SLD 81-1 Assessments)
$ 36,214 (Transfer in from General Fund)
Expenditures: $171,500 (Proposed FY 2023-24 Budget SLD 81-1 Fund) Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2023-27, a Resolution of the City Council of the City of Placentia, California, directing preparation of the Engineer's Report for Fiscal Year 2023-24 for the continuation of the annual assessments for Street Lighting District No. 81-1; and 2) Adopt Resolution R-2023-28, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for an annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon.
(Approved 5-0, as recommended)
Professional Services Agreement with HdL, Coren & Cone for Property Tax Consulting Services
Fiscal Impact:
Expense: $ 17,715 Annually plus hourly fees for as -needed Consulting Services
Budgeted: Funding included in FY 2023-24 Proposed Budget Recommended Action: It is recommended that the City Council:
1) Approve the Professional Services Agreement with HdL, Coren and Cone for Property Tax Management, Information and Audit Services for a five-year term ending June 30, 2027; and
2) Authorize the City Administrator and/or his designee to execute all the necessary documents in a form approved by the City Attorney.
(Approved 5-0, as recommended)
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1.f.
1.g.
Agreement for Grant Writing and Legislative Advocacy Services with Townsend Public Affairs, Inc.
Fiscal Impact:
Expense: $66,000 FY 2024-25 Legislative (101001-6001)
$72,000 FY 2025-26 Legislative (101001-6001)
$78,000 FY 2026-27 Legislative (101001-6001)
Recommended Action: It is recommended that the City Council:
1) Approve Professional Services Agreement with Townsend Public Affairs, Inc. for Grant Writing and Legislative Advocacy Services; and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Award of Contract to Nieves Landscaping, Inc., for the Urban Forest Tree Planting Project, City Project No 13O6
Fiscal Impact:
Expense: $ 81,618.00 Contract Amount
Budgeted: $120,000.00 FY 2023-24 CIP Budget (841306-6740) Recommended Action: It is recommended that the City Council:
1) Award a Public Works Agreement with Nieves Landscaping Inc., for the Urban Forest Tree Planting Project in an amount not -to -exceed $81,618; and 2) Authorize the City Administrator to approve contract change orders up to 100/0 or $8,161 of the contract not -to -exceed amount; and
3) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
1.h. Software Agreement with Kronos SaasHR, Inc. for a Workforce Management System
Fiscal Impact:
Expense: $13,387 One-time implementation fee, $63,250 annual software license fee
Budgeted: Human Resources 101523-6136
Recommended Action: It is recommended that the City Council:
1) Approve the software agreement with Kronos SaasHR, Inc. for a workforce management system.
2) Authorize the City Administrator and/or his designee to execute all the necessary documents in a form approved by the City Attorney.
(Approved 5-0, as recommended)
2. PUBLIC HEARINGS: None
3. REGULAR AGENDA:
3.a. Approval of Plans & Specifications and Award of Construction Contract to Legion Contractors, Inc., for the Parque DeI Arroyo Verde Renovation Project, City Project No. 7902
Fiscal Impact:
Expense:
$2,667,956.64
$2,286,378.76
$ 228,637.88
$ 152,940.00
Budget: $2,670,236.80
$1,316,859.76
Total Construction Cost
Construction Contract Amount
ConstructionContingency Amount
ConstructionManagement/Inspection Costs
FY 2022-23 CIP Budcet
Park & Rec Impact Fee (637902-6760)
$ 828,060.77 Measure U (797902-6760)
$ 525,316.27 City Quimby In -Lieu Fee (697902-6760)
Recommended Action: It is recommended that the City Council:
1) Approve the Engineering Plans and Specifications prepared by David Volz Design for the Parque DeI Arroyo Verde Renovation Project, City Project No. 7902; and Placentia City Council/Successor Aaencv/ICDA/PPFA Minutes, May 2, 2023 Page 5 of 8
2) Approve a Public Works Agreement with Legion Contractors, Inc., for the Parque Del Arroyo Verde Renovation Project in the amount of $2,286,378.76; and 3) Reject all other bids received and authorize the return of the bid bonds; and 4) Authorize the City Administrator to approve contract change orders up to ten percent (10°/0) of the contract amount, or $228,637.88, for a total construction contract not - to -exceed amount of $2,515,016.64; and
5) Approve Resolution No. R-2023-29, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
6) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
City Administrator Arrula introduced Director of Community Services Karen Crocker who gave a brief presentation on the Parque Del Arroyo Verde Renovation Project. She noted that City Engineer Masoud Sepahi was present to answer any questions.
Mayor Pro Tem Yamaguchi inquired about the park boundaries and the trail.
City Engineer Masoud Sepahi responded that the pedestrian bridge leads to a maintenance road for the County flood control channel and is not a trail.
Councilmember Wanke commented on the upgrades to the park noting that the sidewalks and park lighting will be upgraded to allow full utilization of the park. He suggested that Staff work with the County to open up the maintenance bridges to allow access to a nearby trail.
Motion by Wanke, seconded by Shader, and carried a (5-0) vote to approve Item 3.a., as recommended.
3.b. Study Session: Santa Fe Avenue Street Closure On -Street Parking Review Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file this report; and
2) Select one of the options as the preferred on -street parking option; and 3) Direct Staff to implement the final option.
(Received and Filed, Staff directed to proceed with Option No. 3 with the placement of three (3) bollards in front of each dining platform, no parking spaces in front of the private lot across the street from the Tlaquepaque restaurant and no K -rails)
City Administrator Arrula noted that at a previous Council meeting, the Council requested a study session to discuss street closure issues on Santa Fe Avenue. He added that Staff has prepared three (3) options for the Council to consider and introduced Deputy City Administrator Luis Estevez to give a brief presentation on the item.
Deputy City Administrator Estevez provided background information on the Santa Fe Avenue street closure and introduced the three (3) recommended options which included options for additional street parking, K -rail applications, outdoor dining applications, and traffic and safety considerations. He noted that Staff is recommending option one (1) which can be completed in four (4) to six (6) weeks.
Councilmember Shader commented that the street configuration has been modified several times based on public comments. She inquired about the green triangle street markings, green parking zones and senior parking. She also asked about traffic safety and delivery trucks stopping on Santa Fe Avenue. She noted that she preferred painted K -rails.
Mr. Estevez explained that the green triangles are painted and parking is not permitted in those marked areas. He also explained that the green zone is a 20 -minute loading area for delivery and pickup, however, if an individual parks in this area with a handicap placard then the individual is not subject to time limits.
He also addressed comments about delivery trucks stopping on Santa Fe Avenue and blocking traffic. He noted that large trucks are unable to use the alleys for delivery and will temporarily park on Santa Fe to Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 2, 2023 Page 6 of 8
deliver. He commented on the parking that has been added in the area and the addition of an LED flashing stop sign at Bradford and Santa Fe.
A discussion ensued about on -street parking plans identified in the three (3) options presented, and the existing K -rails and the elimination of tree boxes to accommodate more parking.
Councilmember Kirwin commented on the parking issues on Santa Fe Avenue noting that he had spoken to the business owners in the area to get a better understanding of the issues. He noted the importance of providing parking options for mobile delivery and seniors. He expressed concerns about the K -rails noting that they are an eyesore and are typically used for construction on a temporary basis, he urged for a more permanent solution. He expressed support for option three (3).
A discussion ensued about other alternatives such as bollards or concrete poles and liability issues. Mr.
Estevez explained that the street plans are temporary at this time until streetscape improvements are constructed.
Councilmember Wanke inquired about standard street widths and a discussion ensued about two-way traffic, costs, and parking alternatives on Santa Fe Avenue with and without the K -rails.
Mayor Pro Tem Yamaguchi asked about the traffic lane width with the dining platforms, two-way traffic access, blocking access to the private driveway across from the Tlaquepaque restaurant, and the costs of the K -rails.
City Attorney Bettenhausen responded that the City can block access to the driveway with proper findings as long as access can still be provided from an alternate location on the private property.
Mr. Estevez noted that two-way traffic on Santa Fe Avenue would be difficult and provided information on the costs for the K -rails.
City Administrator Arrula explained that options two (2) and three (3) only include K -rails near the approach to Tlaquepaque Restaurant and all other K -rails will be removed.
Mayor Pro Tem Yamaguchi shared design and engineering information about Jersey Barriers (K -rails) and bollards and expressed that he is not supportive of K -rails or bollards on Santa Fe Avenue. He also provided information on the Old Town Revitalization Plan that was developed in 2016 and approved by Council in July 2017. The Old Town Revitalization plan included a one-way street configuration for Santa Fe Avenue and he noted that he still supports continuing with a one-way street plan and the adopted plan from 2017.
A discussion ensued about the establishment of a CFD and BID for the area and the temporary nature of the plans until discussions are finalized for the CFD and BID and design plans are approved.
Mayor Pro Tem Yamaguchi amended his position regarding proceeding with the 2017 plan and expressed support for option three (3) without blocking the private lot at Bradford and Santa Fe and removing the K -rails and opting for bollards at the corners where the dining platforms are located.
Mayor Smith thanked Staff for formulating the three (3) plans and inquired about access to the private lot across from Tlaquepaque restaurant, traffic enforcement in that area and K -rail at the corner of Bradford and Santa Fe Avenue where the dining platform for Tlaquepaque Restaurant is proposed.
A discussion ensued about access and use of the private lot across from Tlaquepaque restaurant and motorcycle parking. It was noted that there is a tree planting proposed at the corner of Bradford and Santa Fe Avenue in front of the Tlaquepaque restaurant and next to the motorcycle parking area.
City Administrator Arrula explained the boxed tree plantings on Santa Fe Avenue are designed to serve as barriers and extend beyond the parklets. He noted that 48 -inch boxed trees are proposed.
Councilmember Shader expressed that she is supportive of option three (3) without the three parking spaces in front of the private lot across that street from Tlaquepaque Restaurant and moving the senior parking in front of the hair salon. She expressed support for bollards in front of dining platforms.
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A discussion ensued about the placement of bollards and the factors that must be considered within the public right-of-way.
City Administrator Arrula stated that there are other options that can be explored for the private lot across from the Tlaquepaque restaurant such as directing staff to discuss with the owners that it be used primarily for parking or negotiating a lease for additional parking in the Old Town subject to City requirements.
Motion by Wanke to direct staff to proceed with option three (3) as recommended. The motion died due to lack of a second.
Motion by Shader, seconded by Yamaguchi, and carried a (5-0) vote to receive and file the presentation and report, and direct staff to proceed with option three (3) with the placement of three (3) bollards in front of each dining platform, and no parking spaces on Santa Fe Avenue in front of the private lot across the street from the Tlaquepaque restaurant and no K -rails.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Councilmember Wanke inquired about the process to change park names noting that Parque del Arroyo Verde and Parque de los Vaqueros are difficult to pronounce and a name change could be beneficial for public safety response to these locations. He noted that over the years these parks are known by their nicknames.
Mayor Smith agreed that the parks are not referred to or known by their proper names.
City Administrator Arrula recommended that an ad -hoc meeting be formed to discuss the request further.
Mayor Pro Tem Yamaguchi reiterated his request for an electronic voting system in Council Chambers.
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:00 p.m. to a regular City Council meeting on Tuesday, May 16, 2023 at 5:30 p.m.
Ward L. Smith, Mayor/Agency Chair
ATTEST:
Robert S. McKinnell, City Clerk/
Agency Secretary
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