TO:
VIA:
FROM:
DATE:
CITY COUNCIL
CITY ADMINISTRATOR
CHIEF OF POLICE
JUNE 6, 2023
Placentia Cit Council
AGENDA REPORT
SUBJECT: PURCHASE OF HOMICIDE ROOM STORAGE SHELVING
FISCAL
IMPACT: EXPENSE: $145,885
BUDGETED: $145,885 FY 22-23 General Fund (105213-6850)
SUMMARY:
This Agenda Report requests the City Council's approval to purchase Homicide Room Ancillary Evidence Storage Systems for the new Property and Evidence Facility. The City Council already approved the purchase of evidence storage rolling bins and evidence drying lockers using a combination of Proposition 69 funds and meeting the match requirement of Proposition 69 funds with General Fund monies, with the firm of McMurray Stern on February 21, 2023. This requested City Council action approves the purchase of the specific shelving needs aligned with McMurray Stern's overall Spacesaver System.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the purchase of Ancillary Evidence Storage Systems in the amount of $145,885 plus applicable sales tax; and
2. Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item is consistent with Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs; and, Objective 5.4, Construct the Placentia Public Safety Center.
DISCUSSION:
On January 10, 2023, the City Council awarded a construction contract for the Phase I Construction of the Placentia Public Safety Center Project (Project No. 5213). The new facility will primarily house the Police Department's evidence and property storage operations, a state-of- the-art shooting range, a new 911 emergency communications center, emergency operations center and training center. The City currently leases a light industrial/commercial building for property and evidence storage.
1.e.
June 6, 2023
City Council Agenda
June 6, 2023
On February 21, 2023, the City Council approved the purchase of evidence storage rolling bins and evidence drying lockers for the Public Safety Center Project. These evidence storage items were purchased using the California Multiple Award Schedule (CMAS) contract which was awarded by the State of California to McMurray Stern. Likewise, this request uses the same method of procurement.
The evidence shelving systems will cover the following locations:
1. Room - Narcotics: Spacesaver Mechanical Assist Mobile System
2. Room 122 - Refrigerator Evidence Storage Room: Wire Shelving
3. Room 123 - Firearms Storage Room: Spacesaver Static Shelving
4. Room 124 - Homicide: Spacesaver Mechanical Assist Mobile System
5. Mezzanine: Spacesaver RaptoRac Heavy Duty Shelving
FISCAL IMPACT:
The purchase is presented for City Council consideration for $145,885 plus applicable sales, from account number 105213-6850 for CIP Project No. 5213.
Submitted by:
Teri Knutson
Management Analyst
Reviewed and approved:
Brad Butts /
Chief of Police
Reviewed and approved: Reviewed and approved:
Jennifer Lampman
Finance Director City Administrator
Damien R. Arrula
Attachment:
Proposal from McMurray Stern dated May 18, 2023, including Terms and Conditions