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Placentia City Council
AGENDA REPORT
CITY COUNCIL
CITY ADMINISTRATOR
DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE JUNE 20, 2023
SUBJECT: MEASURE M ELIGIBILITY APPLICATION PACKAGE FOR FISCAL YEAR 2023-24 FISCAL
IMPACT: REVENUE: $1,192,053 IN ESTIMATED MEASURE M FUNDS (180000-4092) SUMMARY:
On November 7, 2006, Orange County voters approved Renewed Measure M. Renewed Measure M ("M2") is a 30 -year, multi -billion dollar program extension of the original Measure M half -cent countywide sales tax with a new slate of transportation projects and programs. It is anticipated that the City of Placentia will receive approximately $1,192,053 in local fair share M2 funds for Fiscal Year ("FY") 2023-24. This action will approve and adopt required documents for submittal of a Measure M eligibility package to the Orange County Transportation Authority (OCTA).
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Authorize Staff to submit the 7 -year Capital Improvement Program (CIP) project list utilizing Measure M funding; and
2. Approve Resolution No. R-2023-45, a Resolution of the City Council of the City of Placentia, California, concerning the status and update of the Circulation Element and Mitigation Fee Program for the Measure M (M2) Program; and
3. Approve Resolution No. R-2023-46, a Resolution of the City Council of the City of Placentia, California, concerning the update of the Local Signal Synchronization Plan for the Measure M (M2) Program; and
4. Authorize Staff to submit the Measure M Eligibility application package to OCTA to ensure continued eligibility for Measure M funding and receipt of Local Fair Share M2 funds.
STRATEGIC PLAN STATEMENT:
There is no specific Strategic Plan Goal or Objective associated with this Council action.
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June 20, 2023
City Council Agenda
June 20, 2023
DISCUSSION:
Eligibility:
All the requirements set forth in OCTA Ordinance No. 2 must be met in order for the City to maintain eligibility for its local fair share of funds. This year, the City's application must include the following items:
The eligibility application package the City has prepared for submittal includes all documentation required by OCTA.
1. Submittal of Measure M Eligibility Checklist for Fiscal Year 2023-24;
2. Approval of a seven (7) year CIP which includes all projects funded partially or wholly by Measure M dollars;
3. Approval of Maintenance of Effort ("MOE") Reporting Form and supporting budget documents;
4. Congestion Management Program;
5. Certification Circulation Element/Master Plan of Arterial Highways ("MPAH") Consistency;
6. Mitigation Fee Program.
Process for Determining Measure M Eligibility:
The following process has been established for determining Measure M eligibility:
1. Agencies submit Measure M packages to OCTA;
2. OCTA Staff reviews packages;
3. Citizen's Oversight Committee determines eligibility by reviewing certain components of the eligibility package;
4. OCTA approves eligibility for agencies to receive Measure M Funds.
If the package is found non -eligible by OCTA Staff, the City will have 30 days to respond and appeal the Staff findings. The matter then goes to the Technical Advisory Committee for review and recommendation with the final decision resting with OCTA. The following briefly describes each component of the eligibility package:
Measure M Eligibility Checklist:
The Measure M Program requires the City's annual eligibility application to include a checklist that is used by OCTA Staff and the OCTA Taxpayers Oversight Committee to determine compliance with program requirements. The checklist demonstrates that the City is in compliance with the program.
Seven (7) Year Capital Improvement Program ("CIP"):
The City's annual eligibility application also includes the submittal of capital projects utilizing Measure M2 funds scheduled for construction during the seven (7) year period (Attachment 1).
The project list includes budget and schedule details for reconstruction and paving projects, intersection improvements, the Metrolink Station and parking structure project, ADA ramps, and traffic signal projects funded fully, or in part, by Measure M2 Funds.
City Council Agenda
June 20, 2023
Maintenance of Effort (MOE):
The Measure M program requires the City to support the ongoing "maintenance of effort" requirement by ensuring that City funds continue to be allocated towards street maintenance and repairs as well as other transportation -related projects. Measure M2 funds are designed to supplement, not replace, existing local funding sources for transportation projects. The City's required MOE is based upon a historic benchmark of General Fund expenditures towards road maintenance and transportation projects in the City.
Mitigation Fee Program
Each two (2) years, the City must submit a City Council adopted resolution to OCTA certifying that the City has an existing mitigation fee program that assesses traffic impacts of new developments and requires a fair share payment of necessary transportation attributable to the new development. The attached resolution reaffirms the City has an existing program, which is the Citywide Traffic Mitigation Impact Fee, a traffic impact developer fee program.
Congestion Management Program ("CMP") Compliance
The goals of the Orange County's Congestion Management Plan ("CMP") are to support regional mobility and air quality by reducing traffic congestion and provide mechanics for coordinating land use and development decisions. Each jurisdiction complies with conditions and requirements to be considered eligible for funding. Some of the requirements include reviewing level of Service for roadways, Land Use analysis and their impacts to transportation systems, and Modeling and Data Consistency guidelines. Every two years, the City complies with the requirements of the Orange County CMP through a checklist submission. The checklist confirms that the City of Placentia conforms to the criteria established by OCTA so that the City can qualify for the allocation of revenues generated from Measure M2.
Local Signal Synchronization Plan (LSSP)
The City's LSSP is a three-year plan identifying traffic signal synchronization routes and traffic signals to be improved, including all elements of the Regional Signal Synchronization Network located within the City. It includes goals that are consistent with those outlined as part of OCTA's Regional Traffic Signal Synchronization Master Plan, including signal synchronization across jurisdictions. An updated plan is required for submittal to OCTA as part of the City's eligibility documentation. The City's prior LSSP was last updated in 2020, and an updated 2023 version has been prepared. The 2023 LSSP includes a three-year outlook for FY 2023-24 through 2025-
26. Approval of attached resolution (Attachment 3) includes adoption of the 2023 LSSP update.
FISCAL IMPACT:
It is anticipated that the City will receive approximately $1,192,053 in local fair share M2 funds for Fiscal Year 2023-24, and these funds are included in the proposed 2023-24 Capital Improvement Program Budget.
City Council Agenda
June 20, 2023
Prepared by:
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Elsa Y. Robinson
Senior Management Analyst
Reviewed and approved:
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Luis Estevez
Deputy City Administrator
Reviewed and approved:
Jennifer Lampman
Director of Finance
Reviewed and approved:
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Da len R. Arrula
City Administrator
Attachments:
1. City of Placentia FY 2023-24 CIP Project List with Measure M Funding
2. Resolution No. 2023-45 — Status and Update of the Circulation Element and Mitigation Fee Program for the Measure M (M2) Certification Program
3. Resolution No. 2023-46 — Update of the Local Signal Synchronization Plan for the Measure M (M2) Certification Program