CITY OF PLACENTIA
MAINTENANCE SERVICES AGREEMENT
WITH
WEST COAST ARBORIST, INC.
THIS AGREEMENT is made and entered into this 30TH day of June, 2023 ("Effective Date"), by and between the CITY OF PLACENTIA, a municipal corporation ("City"), and West Coast Arborist, Inc.., a California corporation ("Consultant").
WITNESSETH:
A. WHEREAS, City proposes to utilize the services of Consultant as an independent contractor to provide median and parkway maintenance services as more fully described herein; and
B. WHEREAS, Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and C. WHEREAS, City and Consultant desire to contract for the specific services described in Exhibit "A" (the "Project") and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. WHEREAS, no official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONSULTANT
1.1. Scope of Services. Consultant shall provide the professional services described in Consultant's Proposal ("Proposal"), attached hereto as Exhibit "A" and incorporated herein by this reference.
1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant's performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. Officers and employees shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this section.
1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the complete satisfaction of the City and within the hereinafter specified. Evaluations of the work will be done by the City Administrator or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers' compensation insurance and safety in employment; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Consultant shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys' fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Consultant's performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical handicap, medical condition, marital status, sexual gender or sexual orientation, except as permitted pursuant to Section 12940 of the Government Code. Such actions shall include, but not be limited to the following:
employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Consultant agrees to post in conspicuous places, available to employees and applicants for employment, a notice setting forth provisions of this non-discrimination clause.
Consultant shall, in all solicitations and advertisements for employees placed by, or on behalf of Consultant shall state that all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, marital status, national origin, or mental or physical disability. Consultant shall cause the paragraphs contained in this Section to be inserted in all subcontracts for any work covered by the Agreement, provided that the foregoing provisions shall not apply to subcontracts for standard commercial supplies or raw materials.
1.6. Non -Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Delegation and Assignment. This is a personal service contract, and the duties set forth herein shall not be delegated or assigned to any person or entity without the prior written consent of City. Consultant may engage a subcontractor(s) as permitted by law and may employ other personnel to perform services contemplated by this Agreement at Consultant's sole cost and expense. All insurance reqirements contained in this Agreement are independantly applicable to any and all subcontractors that Consultant may engage during the term of this Agreement.
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1.8. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this Section shall survive the termination of this Agreement.
2.0. COMPENSATION AND BILLING
2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit "A". Consultant's total compensation shall not exceed Two -Hundred Fifty -Eight Thousand, Eight -Hundred and Thirty Dollars ($258,830) per year, or a cumulative amount of Seven -Hundred Seventy -Six Thousand, Four -Hundred and Ninety- Dollars ($776,490) over the initial three-year contract term.
2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant's Proposal or which is inconsistent with or in violation of the provisions of this Agreement unless the City or the Project Manager for this Project, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
Should the City request in writing additional services that increase the hereinabove described "SCOPE OF SERVICES", an additional fee based upon the Consultant's standard hourly rates shall be paid to the Consultant for such additional services. Such increase in additional fees shall be limited to 25% of the total contract sum or $25,000 whichever is more. The City Engineer is authorized to approve a Change Order for such additional services.
2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than two times a month. Said invoice shall be based on the total of all Consultant's services which have been completed to City's sole satisfaction. City shall pay Consultant's invoice within forty-five (45) days from the date City receives said invoice.
Each invoice shall describe in detail, the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as "Additional Services" and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Consultant's services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City or its Project Manager for inspection and/or audit at mutually convenient times for a period of three (3) years from the Effective Date.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit "A." The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement. 3 West Coast Arborist, In,e.
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3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of 36 months, ending on June 30, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. The contract may also be extended for an additional two-year term based on the City's discretion and contractor performance.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. The termination of this Agreement shall be deemed effective upon receipt of the notice of termination. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement.
The City shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
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f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the date of City's written notice of termination within thirty-five (35) days after service of the notice of termination. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. In ascertaining the professional services actually rendered hereunder up to the effective date of termination of this Agreement, consideration shall be given to both completed work and work in progress, to complete and incomplete drawings, and to other documents pertaining to the services contemplated herein whether delivered to the City or in the possession of the Consultant. City shall not be liable for any claim of lost profits.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of delivery of termination notice to Consultant, at no cost to City. Any use of uncompleted documents without specific written authorization from Consultant shall be at City's sole risk and without liability or legal expense to Consultant.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, rated "A," Class X, or better in the most recent Best's Key Insurance Rating Guide, and approved by City:
(a) Broad -form commercial general liability, in a form at least as broad as ISO from #CG 00 01 04 13, including premises -operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit. If Consultant maintains higher limits that the spedified minimum limits, City requires and shall be entitled to coverage for the high limits maintained by the Consultant.
(b) Business automobile liability for owned vehicles, hired, and non -owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits, each incident for bodily injury and property damage.
(c) Workers' compensation insurance as required by the State of California and Employers Liability Insurance with a minimum limit of $1,000,000 per accident for any employee or employees of Consultant. Consultant agrees to waive, and to obtain endorsements from its workers' 5 West Coast Arborist, Inc.
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compensation insurer waiving subrogation rights under its workers' compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers' compensation insurance policies.
Before execution of this Agreement by the City, the Consultant shall file with the Public Works Director/City Engineer the following signed certification:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers' Compensation or to undertake self-insurance before commencing any of the work.
The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers' Compensation Insurance, and shall furnish a Certificate of Insurance to the Public Works Director/City Engineer before execution of this Agreement by the City.
The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
Neither the CITY nor any of its elected or appointed officials, officers, agents, employees, or volunteers makes any representation that the types of insurance and the limits specified to be carried by Consultant under this Agreement are adequate to protect Consultant.
If Consultant believes that any such insurance coverage is insufficient, Consultant shall provide, at its own expense, such additional insurance as Consultant deems adequate.
5.2. Endorsements. The commercial general liability insurance policy and business automobile liability policy shall contain or be endorsed to contain the following provisions:
(a) Additional insureds: "The City of Placentia and its elected and appointed boards, officers, officials, agents, employees, and volunteers are addition- al insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant."
(b) Notice: "Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required polices are reduced; (3) or the deductible or self insured retention is increased. In the event of any cancellation or reduction in coverage or limits of any insurance, Consultant shall forthwith obtain and submit proof of substitute insurance. Should Consultant fail to immediately procure other insurance, as specified, to substitute for any canceled policy, the City may procure such insurance at Consultant's sole cost and expense."
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(c) Other insurance: "The Consultant's insurance coverage shall be primary insurance as respects the City of Placentia, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of Placentia shall be excess and not contributing with the insurance provided by this policy."
(d) Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of Placentia, its officers, officials, agents, employees, and volunteers.
(e) The Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. No policy of insurance issued as to which the City is an additional insured shall contain a provision which requires that no insured except the named insured can satisfy any such deductible or self-insured retention.
5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The certificates of insurance and endorsements shall be attached hereto as Exhibit "B" and incorporated herein by this reference.
5.5. Non -limiting. Nothing in this Section shall be construed as limiting in any way, the indemnification provision contained in this Agreement, or the extent to which Consultant may be held responsible for payments of damages to persons or property. 6M. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification. The terms of this Agreement shall prevail over any inconsistent provision in any other contract document appurtenant hereto, including exhibits to this Agreement.
6.2. Representatives. The City Administrator or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with 7 West Coast Arborist, Inc.
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Consultant in the performance of this Agreement. It shall be the Consultant's responsibility to assure that the Project Manager is kept informed of the progress of the performance of the services and the Consultant shall refer any decision, which must be made by City, to the Project Manager. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Project Manager.
Consultant shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement and who shall not be changed by Consultant without the express written approval by the City. Consultant or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile or if mailed, shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONSULTANT:
West Coast Arborist Inc.
220 E.Via Burton Street,
Irwindale, CA, 91702
Tel: 714-991-1900
Attn: Patrick Mahoney, President
IF TO CITY:
City of Placentia
401 E. Chapman
Placentia, CA 92870
Tel: 714-993-8148
Attn: Joel Cardenas
6.5. Attorneys' Fees. In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys' fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Orange County, California. Consultant agrees to submit to the personal jurisdiction of such court in the event of such action.
6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant's interest in this Agreement without City's prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City's consent, no subletting or assignment shall release Consultant of Consultant's obligation to perform all other obligations to be performed by Consultant 8 West Coast Arborist, Inc.
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hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Consultant agrees to defend, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant's sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City's specifications or Consultant's Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, 9 West Coast Arborist, Inc.
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including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant's performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.
6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, preliminary notes, working documents, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City, but shall be made available to the City within ten (10) days of request or within ten (10) days of termination. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys' fees, arising out of or resulting from City's use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant.
Consultant shall deliver to City any findings, reports, documents, information, data, preliminary notes and working documents, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other Project related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant's agents shall execute such documents as may be necessary from time to time to confirm City's ownership of the copyright in such documents.
6.13. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 6250 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in the California Government Code Section 6254.7, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the Court.
6.14. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant's services under this agreement, including, but not limited to, the Political Reform Act (Government Code Sections 81000, et seq.) and Government Code Section 1090. During the term of this Agreement, Consultant and its officers, employees, associates and subconsultants shall not, without the prior written approval of the City Representative, perform work for another person or entity for whom Consultant is not currently performing work that would require Consultant or one of its officers, employees, associates or subconsultants to abstain from a decision under this Agreement pursuant to a conflict of interest statute.
6.15. Responsibility for Errors. Consultant shall be responsible for its work and results 10 West Coast Arborist, Inc.
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under this Agreement. Consultant, when requested, shall furnish clarification and/or explanation as may be required by the City's representative, regarding any services rendered under this Agreement at no additional cost to City. In the event that an error or omission attributable to Consultant occurs, then Consultant shall, at no cost to City, provide all necessary design drawings, estimates and other Consultant professional services necessary to rectify and correct the matter to the sole satisfaction of City and to participate in any meeting required with regard to the correction.
6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.
6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, the conflict shall be resolved by giving precedence in the following order, if applicable: This Agreement, the City's Request for Proposals, the Consultant's Proposal.
6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.20. Headinas. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a 11 West Coast Arborist, In'
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continuing waiver.
6.24. Severability.. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.25. Counterparts. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.
CITY OF PLACENTIA,
A municipal corporation
Damien R. Arrula, City Administrator
ATTEST:
City Clerk and ex -officio Clerk
of the City of Placentia
12 Date:
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CONSULTANT
Signature
Name and Title
Social Security or Taxpayer ID Number
APPROVED AS TO FORM:
Christian L. Bettenhausen, City Attorney
APPROVED AS TO INSURANCE:
Rosanna Ramirez, Deputy City Administrator
APPROVED AS TO CONTENT:
Joel Cardenas, Project Manager
DEPARTMENTAL APPROVAL:
Luis Estevez, Deputy City Administrator
13 Date:
Date:
Date:
Date:
Date:
West Coast Arborist, Inc.
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EXHIBIT A
CONSULTANT'S PROPOSAL
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A. COMPANY INFORMATION
ATTACHMENT A
BIDDER'S STATEMENT AND
COMPANY INFORMATION
Company Full Legal Name:
Business Address:
Southern California Address: (if different)
Website Address:
Length of time firm has been in business:
Type of business:
(LLC, Partnership, or Corporation)
Taxpayer I.D. No.
95-3250682
CSLB Number(s)
366764
Name
Mario Gonzalez
Name
Victor Gonzalez
BIDDERS STATEMENT:
West Coast Arborists, Inc.
2200 E. Via Burton, Anaheim, CA 92806
wcainc.com
50 years
If incorporated,
Corporation State of
Incorporation:
DIR Registration Number
California
1000000956
Contractor's License Classification(s)
C21, C27, C31, C61 /D49
Project Manager Contact Information
Phone Email
714-404-2997 [email protected]
Contract Administrator Information
(insurance and other administrative 9uestions)
Phone f Email
714-991-1900 [email protected]
With my signature I confirm that I am authorized to bind the company. By submitting this Bid, I confirm I have read, understand, and accept the terms and conditions of this Invitation for Bid.
Upon request, 1 will transfer and deliver all goods to the City in accordance with said terms and conditions.
Patrick Mahoney, President
Signature Title
B. REFERENCES
Attachment A Page 1 of 2
•
ATTACHMENT A
BIDDER'S STATEMENT AND
COMPANY INFORMATION
Ref .111 shall be provided in accordance with this Notice Invting Bids, Section I. Bid Submittal Instructions. Additional pages may be attached if necessary.
REFERENCE #1
Agency Name: Contact Name: Contact Email Address:
City of David Bishop david.bishop cit'offullerton.com
Dates of Services Performed/Contract Term: Contract Amount: Contact Phone kurnher 1998 - Current $2,500,000 (714) 620-5869
Brief Description of Scope of Work (Le., suppnes, equipment, services provided):
Annual tree maintenance services such as trimming, removals, planting, Arborist and emergency services throughout the City and Parks as needed.
REFERENCE #2
Agency Name:
City of Brei
Dates of Services PerformedlContract Term:
1994 - Current
Contact Name: Contact Email Address:
Bill
PRWIlbs bilibcci.brea.cp,yg
Contract Amount Contact Phone Number.
$340,000 (714) 990-7694
Brief Description of Scope of Work (Le., supplies, equipment, services provided):
Annual tree maintenance services such as trimming, removals, planting, Arborist and emergency services throughout the City and Parks as needed.
REFERENCE #3
Agency Name: I Contact Name: Contact Email Address:
City of Anaheim I Dan Debassio ddebassioRanaheim.net
Dates of Services Performed/Contract Term: Contract Amount Contact Phone Wumber 2007 - Current $3,200,000 (714) 765-6860
Brief Description of Scope of Work (i.e., su ies, equipment, services provided):
Annual tree maintenance services such as trimming, removals, planting, Arborist and emergency services throughout the Parks, Public Works, and Utility Divisions of the City as needed.
ATTACHMENT C
SUBCONTRACTOR DESIGNATION FORM
Bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., it must clearly set forth below the name and location of each subcontractor who will perform work or labor or render service to the bidder in or about the work in an amount in excess of one-half of one percent (0.5%) of bidder's total bid and the kind of work that each will perform. Furthermore, bidder acknowledges and agrees that under Public Contract Code section 4100, et seq., if bidder fails to list as to any portion of work, or if bidder lists more than one subcontractor to perform the same portion of work (i.e. bidder must indicate what portion of the work each subcontractor will perform), bidder must perform that portion itself or be subjected to penalty under applicable law.
If alternate bids are called for and bidder intends to use subcontractors different from or in addition to those subcontractors listed for work under the base bid, bidder must list subcontractors that will perform work in an amount in excess of one half of one percent (0.5%) of bidder's total bid, including alternates.
In case more than one subcontractor is named for the same kind of work, the Contractor is to state the portion of work that each subcontractor will perform. Bidders or's suppliers of materials only do not need to be listed. If further space is required for the list of proposed subcontractors, additional sheets showing the required information, as indicated below, shall be attached hereto and made a part of this document.
Listed below is the name of each subcontractor that will perform work, labor, or render services to the undersigned related to the work of this project. This is to include any subcontractor that will specially fabricate and install a portion of work according to detailed drawings contained in the plans and specifications in the amount greater than one half of one percent (.05%) of the contractors total bid.
Additional sheets may be attached if needed.
Subcontractor Name: Address:
NO SUBCONTRACTORS TO BE USED.
Portion of WorklTrade: Bid Amount:
Contractor's License No. Dir Registration No.:
Subcontractor Name:
Portion of Work/Trade:
Contractor's License No..
Address:
Bid Amount:
Dir Registration No..
III. BIDDER'S PROPOSAL FORM
ITEM
NO.
1. Grid prune residential parkway
and park trees, all sizes
Grid prune arterial roadway
trees, all sizes
Annual palm tree trimming, all
sizes, all locations
Tree and stump removal: 1" —
12" trunk
TREE MAINTENNACE SERVICES
UNIT OF EST.
ITEM DESCRIPTION MEASURE QTY.
2. 3.
4. 5.
6. 7.
8. 9.
10. 11.
EA
EA
EA
EA
Tree and stump removal: 13" —
25" trunk EA
Tree and stump removal: 26" —
36" trunk EA
Tree and stump removal: 37" —
48" trunk EA
Tree and stump removal: 49" +
trunk EA
Bi -annual Vine block wall
trimming LF
Palm Tree Skinning LF
Tree planting — 24" box tree EA
Grand Total Bid Amount:
Description
Supervisor
Foreman
Laborer
Labor Rates
Normal Business Rate
$ 110.00
$ 110.00
$ 110.00
UNIT
PRICE
ITEM
COST
1,500 $ 64.00 $ 96,000.00
275 $ 108.00 $ 29,700.00
845 $ 64.00 $ 54,080.00
5 $ 390.00 $1,950.00
5 $ 790.00 $ 3,950.00
5 $ 1,000.00 $ 5,000.00
5 $ 1,320.00 $ 6,600.00
5 $ 1,320.00 $ 6,600.00
20,800 $ 2.50 $ 52,000.00
100 $ 10.00 $ 1,000.00
5 $ 390.00 $ 1,950.00
$ 258,830.00
Emergency After -Hour Rate
$ 150.00
$ 150.00
$ 150.00
Through submission on PlanetBids, the bidder certifies that he/she has followed the bidder instructions, acknowledges the requirements set forth in this proposal form for bid submission, and has thoroughly checked the figures set forth in the proposal and inputted into PlanetBids, that they are correct to the best of his/her knowledge and constitute his/her proposal to pe form all the work called out and implied throughout these contract documents.
"""BID ITEMS TO BE INPUTED ON-LINE IN PLANET BIDS***.
13{Page
MaYor
WARD L SMITH
Mayor Pru Tem
JEREMY B. YAMAGUCHI
Cora+cilmembers:
KEVIN KIRWIN
RHONDA SHADER
CHAD P. WANKS
The People are the City
n.nvn.
I.i.
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401 East Chapman Avenue - Placentia, California 92870
April 24, 2023
City Cleric
ROBERT S. MCKINNELL
City Treasurer
KEVIN A. LARSON
City A,\,
DAMIEN R ARRULA
Subject Addendum No. 1 for Notice Inviting Bid for the Tree Maintenance Services Dear Prospective Bidders:
This letter comprises Addendum No_ 1 for the Notice Inviting Bid for the Tree Maintenance Services issued by the City of Placentia on April 19, 2023. Please take note of the items listed below which will have to be used in the preparation of your bid for this project. The following clarifications/changes are hereby issued:
F. CONTRACTOR REQU3 REMENTS:
In accordance with provisions of Section 3300 of the California Public Contract Code, the AGENCY has determined that the Contractor shall possess a valid California Contractor's License C-27 and a D-49. Failure to possess such license may render the bid non-responsive and bar the award of the contract to that non-responsive Bidder. The successful Contractor and his/her subcontractors will be required to possess business licenses from the AGENCY.
Portions of the bid specifications not specifically mentioned in this Addendum remain in force. Bidder must acknowledge receipt of this Addendum with proposal documents submitted at the due date and time specified above. Failure to do so may subject bidder to disqualification.
Vulcerely,
Project Manager
END OF ADDENDU NO. 1
This addendum must be acknowledged via Planet Bids and should be included with the bid response.
If you have additional questions regarding Addendum No. 1, please contact Joel Cardenas, at (714) 993-8134.
Mayor
WARD L SMITH
Mayor Pro Tem
JEREMY B. YAMAGUCHI
C..,. _ bets_
KEVIN KIRWIN
RHONDA SHADER
CHAD P. WANKS
The People are the City
401 East Chapman Avenue— Placentia, Caftbrnra 92870
May 1, 2023
City Clerk
ROBERT S. MCKINNELL
tity Treasurer
KEVIN A LARSON
City At
DAMIEN R. ARRULA
Subject: Addendum No. 2 for Notice Inviting Bids for Tr,: Maintenace Services (Bid No. PW-CY-08)
Dear Prospective Bidders:
This letter comprises Addendum No. 2 for the Notice Inviting Bids for Tree Maintenance Services issued by the City of Placentia on April 19, 2023. Please take note of the items listed below which will have to be used in the preparation of your bid for this project. The following clarifications/changes are hereby issued:
1. Section I: The contract documents specifications for Section I of the Notice Inviting Bids for Tree Maintenance Services (Bid No. PW-CY-08) has been amended to indude the following changes:
T. FAIR Est'LOYPENT PRACTICES: As set forth in Labor Code section § 1735, no discrimination shall be made in the employment of persons upon public works because of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, or sex of such persons, except as provided in Govemment Code section § 12940. Every Contractor for public works violating this provision is subject to all of the penalties imposed for a violation of Labor Code Div. 2, Part 7, and Chapter 1.
2. Attachment B — Sample Contract Agreement: Attachment B of the Notice Inviting Bids for Tree Maintenance Services (Bid No. PW-CY-08) has been modified to indude the correct sample agreement required for this bid.
Portions of the bid specifications not specifically mentioned in this Addendum remain in force. Bidder must acknowledge receipt of this Addendum with proposal documents submitted at the due date and time specified above. Failure to do so may subject bidder to disqualification.
Sincerely,
Jo elCardenas
Public Works Superintendent
END OF ADDENDUM NO. 2
This addendum must be acknowledged via Planet Bid and should be included with the bid response.
If you have additional questions regarding Addendum No. 2, please contact Joel Cardenas, Public Works Superintendent, at di .:(a�placentia.orq.
■TAT T O P C A L I P O A N I A
CONTRACTORS
CilL••-•,11=11 STATE LICENSE BOARD
DEPARTMENT OF CONSUMER'Fw.F^S
ACTIVE LICENSE
License Number
Business Name
366764
Entity CORP
WEST COAST ARBORISTS INC
Classification(s) C61 /D49 C27 A C21 B C31
Expiration Date 12/31/24
www.cslb.ca.gov
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Department of Industrial Rela ions
Contractor Information
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Setting the Gold Standard
by partnering with over 300 communities
City of Placentia
RFB Tree Maintenance
Services
GROWING:
Greenspace
Communities
Environment
ROOTED IN -
Safety
Experience
Technology
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West Coast Arbodsts, Inc.
WCAIC.COM • (8001 52 -3/14
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West Coast Arborrsts, Inc.
Table of Contents
LETTER OF OFFER 3
4 4
6 10
14 15
22 24
27 COMPANY QUALIFICATIONS
Company Introduction
SCOPE OF SERVICES
COMPANY PERSONNEL
REFERENCES
IMPLEMENTATION, QUALITY CONTROL AND SAFETY
EQUIPMENT
TECHNOLOGY AND INFORMATION
COMMUNITY AND ENVIRONMENT
2 Setting the Gold Standard
Tree Care Professionals Serving Communities Who Care About Trees www.WCAINC.cvm May 3, 2023
City of Placentia
Attn: Joel Cardenas, Superintendent
401 East Chapman Avenue
Placentia, CA 92870
RE: NIB No. PW-CY-08 Tree Maintenance Services
Due: Thursday, March 30, 2023 at 10:00AM
To whom it may concern;
Thank you for allowing West Coast Arborists, Inc. (WCA) the opportunity to submit a proposal for tree mainenance services for the City of Placentia. WCA is a family-owned and operated company employing over 1,100 full-time employees providing various tasks to achieve one goal: serving communities who care about trees. We have reviewed, understand, and agree to the terms and conditions described in this RFP.
We also hereby acknowledge that we meet the minimum requirements and responded to each of these requirements to the best of our ability. Our proposal is valid for a period of 90 calendar days. We hereby acknowledge receiving Addendum No. 1 and No. 2.
WCA's corporate values include listening to customers and employees to help improve services offered. By establishing clear goals and expectations for the organization, supporting its diverse teams, and exchanging frequent feedback from customers and employees, we are able to provide 'gold standard' tree care services.
WCA's top management team has created a culture where employees become accountable for actions and results. Our Tree Care Industry Association (TCIA) company -wide accreditation is evidence of the commitment WCA has to our safety and training programs, customer satisfaction and our capacity to maintain industry standards.
WCA has a 50 -year track record of working for more than 330 California and Arizona municipalities as well as other various agencies. Our company has been in business since 1972 and is licensed by the California State Contractors License Board under license #366764. We have held this license in good standing since 1978. The license specializes in Class C61 (Tree Service), Class C27 (Landscaping) and Class C31 (Traffic Control). We currently employ over 90 Certified Arborists and over 150 Certified Tree workers, as recognized by the international Society of Arboriculture. WCA is also registered with the Department of Industrial Relations (DIR) for Public Works projects, our registration number is 1000000956. All work will be performed in-house; no subcontractors will be used.
Our employees will operate from our Anaheim Office located at 2200 E. Via Burton, Anaheim, CA 92806. For questions related to this proposal and who has the authority to negotiate/present please contact Victor Gonzalez, V.P. Business Development, at (714) 991-1900 or at vgopzaler ;7inr.corn. Mario Gonzalez, Area Manager, will be assigned to this project should WCA be awarded a contract. lie can be reached at (714) 404- 2997 or ., ;ariogonzalezgwcainc.com.
Sincerely,
Patrick Mahone. President
West Coast Arborists, Inc.
2200 E. Vin Burton Street • Anaheim, CA 92806 • 714.991.1900 • 800.521.3714 • Fox 714.956.3745
West Coast dk
COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DR Registration: 1000000956
Members of Laborers' Union:
L1UNA!
SAM Entity ID: CFJMVMJ9NSD1
CORPORATE OFFICE
2200 E. Via Burton St.
Anaheim, CA 92806
REGIONAL OFFICES
Escondido, CA
Fresno, CA
Indio, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA
CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
FIELD MANAGEMENT
Mario Gonzalez, Area Manager
2200 E. Via Burton
Anaheim, CA 92806
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
EMERGENCY RESPONSE 24/7
1 -800 -LIMB -DCA -7
COMPANY QUALIFICATIONS
Company Introduction
WEST COAST ARBORISTS, INC. (WCA)
is a family-owned and operated union company employing over 1,100 full-time employees providing tree maintenance and management services. We are proudly serving over 330
municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day
throughout California and Arizona.
OUR VISION
As a corporate citizen, WCA's responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services.
100% CUSTOMER SATISFACTION
Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality, and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer's valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue.
95+ ISA
50 Years Experience
Certified Arborists (Similar Size & Scope)
*
Accredited by TCIA
1,100+ Qualified
Employees
Local Office 1600+ Pieces of
(Anaheim & Placentia) Equipment (Owned)
4 NDN w
Wes. Cost Arbonsts, inc.
Corporate Capabilities
West Coast Arbor's -1-s, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers' satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest.
• In business continuously and actively since 1972
• Contractor's License C61/D49,
C27, C31, C21, A & B
• Over $8,500,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,100+ employees
• 330+ contracts with public agencies
• 95+ Certified Arbarists
• 155+ Certified Tree Workers
• Drug-free workplace
• 14,000 sq. ft. company-owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
• Avg. 20.000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $140 million annually
• Fleet of approximately 1,600 pieces of equipment
Active Memberships:
Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of California Cities I
-Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
1=1C 21
CONTRACTORS
STATE LICENSE BOARD
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SCO OF SERVICES
Grid Tree Pruning
Grid tree pruning is based on pruning in pre -designed districts, or grids on a set cycle and in its entirety. This includes pruning all trees (small, medium and large-sized.) Pruning will include structural pruning, crown raising, and slight crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 15% of the live foliage removed at a given time.
Special Request Tree Pruning
Special Request Tree Pruning includes tree maintenance services on designated tree(s) as ordered by the City's Arborist or designee. This category of pruning may include structural pruning, crown raising, crown cleaning and/or pruning to restore the crown. Whichever work type is ordered by the City, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines. Trees that are identified for a Special Request Tree Prune shall have approximately 25% of the live foliage removed at a given time.
Pruning to reduce the tree's crown (or Crown Reduction Pruning) may be performed when conditions within the crown of a hardwood tree are such that the overall canopy mass and excessive wood weight needs to be reduced. This type of prune is performed when the City's primary objective is to maintain or improve tree health and structure and will be charged at the Crew Rental rate as agreed upon by the City and WCA.
Line Clearance
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines.
Young Tree Maintenance (Optional)
Proper pruning and care during the early stages of the tree's life will save money in the future, and create a safer, more beautiful, healthy, easy -to -maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform the following under the hourly rate:
• Selective structural pruning
• Removal of dead, interfering, split and/or broken limbs • Pre -conditioning the water retention basin built around the tree • Staking or re -staking
• Adjusting tree ties
• Adjusting trunk protectors
• Weed abatement
6 NAc
West Coast Arbofasts, Inc.
Root Pruning
We strongly recommend against any root pruning, however, should the City elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. This is performed under the hourly rate.
Tree and Stump Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage.
Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders. These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract.
Tree Planting
We can replace trees that have been removed and plant new trees in accordance with the City's specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree.
Tree Watering (Optional)
Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs.
Emergency Response
We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866 -LIMB -DOWN (866-546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree -related condition safe until the following workday. 7 Setting the Gold Standard
104410614L- 2
West Coast Arborists, Inc
Crew Rental
Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services:
• Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction
• Crown restoration
Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis.
WCA provides the technology,
management, and civic experience
that makes it the preferred tree
management partner across the West.
Plant Health Care
Tim Crothers, Plant Health Care Manager
• ISA Board Certified Master Arborist WE -7655 BUM
DPR Qualified Pest Control Applicator #145321
• QAL Category B & D
Our PHC program managed by Tim goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with:
• Proper diagnosis based on on-site inspection with laboratory testing when necessary • Proactive and preventative recommendations that reduce the amount of potential pest and disease issues
• Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest
8 West Coast Arborists, b c
Siiot Hole Borer
They Polyphagous Shot Hole Borer (PSHB) is a new pest in Southern California. This boring beetle drills into trees and brings with it a pathogenic fungus (Fusarium euwallacea), as well as other fungal species. When heavily infested, the resulting Fusarium causes the decline and death of trees. Over 120 different tree species are affected in Southem California and over 30 reproductive hosts are of high concern. As tree care professionals, we have a responsibility to understand and report when we see a tree we are working on infested with PSHB.
Ability To Acquire, Purchase & Stage Trees
Cities expect the highest quality of new trees, proven varieties and an organization with the knowledge and skills to provide them with the latest and most reliable information available related to tree planting. By meeting these expectations, we're able to contribute to the success of reforestation projects within communities. In order to complete successful tree planting programs, cities can rely on us to locate, acquire and purchase different tree species.
As pad of our Corporate Capability, we are financially able to purchase large quantities of trees for planting projects. Being familiar with over 50 nurseries in California, allows us to obtain the best tree available from a broad and plentiful stock. The process by which we obtain trees is quite simple: First, we utilize our database of nurseries, and contact several of them requesting specific trees with their prices.
Upon locating the availability of
trees, we then perform a tree pre -
inspection at the nursery. When time
is of the essence, nurseries will
provide us with photos either by mail
or by e-mail for our review. Once the
trees are purchased, and
depending on the size of the
project, we have them delivered to
our facility in Placentia, Brea, or if
possible, at a staging area within the City of Agency. It is through this process that we have planted an average of 15,000 trees for all of our customers each year during the past three years.
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9 Setting the Gold Standard
West Coast Arborists, Inc.
COMPANY PERSONNEL
Introduction
West Coast Arborist's (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering and forestry.
Staff members have diverse
educational backgrounds
including accounting,
business administration,
engineering, and forestry.
Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for "Tree Maintenance (Laborer)." Certification
WCA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company's commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers.
Crew Evaluation
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria -based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified.
10 Setting the Gold Standard
West Coast Arborist, Inc
Meet the Team: Project Team
.1
Organizational Structure
Regional
Manager
Area
Manager
Area
Supervisor
Customer
Service Rep
NICK ALAGO Regional Manager/V.P.
Mr. Alago has been with WCA since 1999. He has nearly 35 years' experience in the arboriculture field. He started with WCA as a Foreman and was continuously promoted, reaching the status of Area Manager. For over 10 years, he excelled as an Area Manager for the Inland Empire and was promoted in 2020 to Regional Manager. As a Regional Manager for the Los Angeles and Inland Empire areas, he oversees the operations and provides support 10 the Area Managers. His extensive knowledge of the urban forest is a columniation of experience and continued education as well as certification that is offered in the industry.
• ISA Certified Arborist Utility Specialist #WE-4396AU
• TCIA Certified Treecare Safety Professional #250
• ISA Tree Risk Assessment Qualified
• TLC Wildlife Area
MARIO GONZALEZ Area Manager
Mario has over 10 years° experience in the tree care industry and started with WCA in 2020 as a Supervisor. He has achieved necessary certifications and completes continued education units to maintain his credentials. As an Area Manager, he will be the Agency's main point of contact as he is responsible for providing customer service, estimating work, while managing filed operations and crews throughout the North Orange County region.
• ISA Certified Arborist #WE -13119A
• ISA Tree Risk Assessment Qualified
• TCIA Certified Tree Care Safety Professional #3840 & EHAP Certified TLC Wildlife Aware
JUAN MARQUEZ Project Supervisor
Mr. Marquez began working with WCA in 1995. Over the last 25 years he has gained valuable experience and education while working his way up to his current position. He currently supervises employees throughout North Orange County. Responsibilities of the Project Supervisor includes assisting the Area Manager in scheduling, overseeing the crew's daily activities, employee training prograrns and ensuring proper safely procedures are being followed. Regular communication with the customer and citizens can be expected as related to scheduling, work being performed and any other inquiries that may arise while on the job site. • ISA Certified Tree Worker Climber #WE -10987T
• TCIA Certified Treecare Safety Professional #143
• ATSSA Traffic Control Techician #228625
11 Setting the Gold Standard
NAC/A;--
West Coast Athunsis, Inc
Meet the Team: Support Staff
VANESSA GONZALEZ Customer Service Rep.
Vanessa joined WCA in 2022 as a Customer Service Clerk. Aller spending time in this role, she was promoted to Customer Service Rep for our North OC region. As the CSR (Customer Service Representative), Valerie is responsible for providing support to the Area Manager, Site Supervisor and crew. She is to act as a liaison between the company and our clients as well as the general public. Vanessa is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc.
ANDREW PINEDA GIS Analyst
Andrew Pineda has been with WCA since 2018. As WCA's GIS Analyst, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data.
• ISA Certified Arborist #WE -12738A
• FAA UAS Part 107 Remote Pilot
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
TIM CROTHERS Plant Health Care Manager
WCA's PHC program is managed in-house; no subcontracting is used. Our staff is trained and licensed by the CA Dept. of Pesticide Regulation. Mr. Crothers has been with WCA since 2012 and oversees our in-house Qualified Applicators (QAL) and Pest Control Advisors (PCA). Our program goes beyond standard chemical applications as Tim has helped WCA develop an efficient Integrated Pest Management program as well. Inspection, diagnosis and treatments are available as needed.
• ISA Board Certified Master Arborist #WE-7655BUM
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
Setting the Gold Standard
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West Coast Arborists, Inc.
CONFIDENCE
11 offices waft prestigious
Tree Care Industry Association
(TCIA) accreditation
..o
WCA Certified ISA Certified
UatyLine Utility
r,r_;rar Clearance Workers Specialists
LiUNA!
WCA has forged a successful poftneahtp with the Laborer's International Union of North America.
HIGHER
STANDARDS
EXEMPLARY
TRAINING
1ASI f
RH1RI'I
TCI A Certified ISA Municipal
Treecare Safety Specialists
Professionals
asc RCP.
CALIFORNIA DEPARTMENT
OF PESTICIDE REGULATION
WCA has 95 staff members certified
through the Wildlife Aware and
Wildlife Training Institute.
000
Ad4)sor AppltcatDrs Certified
ISA
MEM
NMI
SUPERIOR
EMPLOYEES
ISA CERTIFIED
ISA Board Cedifed Master Arbaisls
Michael Palat #WE -654 BUM
Kelley G6leran #WE -7061 B
Tim Crothers #WE -7655 BUM
Joseph Bartolo #WE -2034 BU
Eugene Bordson #WE-10777BT
0O0•
Nursery in Information Fleet
Placentia & Technology Mechanics
Dedicated Specialists
Manager
3 ASCA Consulting Arborists
Tim Crothers RCA #721
Kelley Gilleran RCA #668
Leo Tuchman RCA #771
Uni • pe Capabilities
Plant Health Care
Operators
WCA has developed an exc. ;Dlary Plant Health
Care Program that goes beyond standard chemical
applications. We maintain in-house State Certified
Pesticide Advisors and Applicators.
Wildlife Protection
WCA's VP of Field Operations is a key contributor in
identifying and developing the first ever Best
Management Practices guidelines for Tree Care for
Birds and Other Wildlife.
13 Setfing the Gold Standard
West Coast Arborists, Inc.
R FERE C ~°S
West Coast Arborists understands the challenge that rnany cities face to reduce the cost of tree maintenance services, while increasing the level of performance. Utilizing our services as a valuable, cost-effective resource, cities are able to provide better services to their community.
These contracts cover a range of services from providing emergency response to maintaining the Agency's entire urban forest.
CITY OF FULLERTON Since 1998
CITY OF BREA
As part of the tree care service. WCA updates the City's own tree inventory. As part of this program, we collect and provide to the City an automated record of the work completed and submit it to the City for updates. Together we are able to prune trees more efficiently, while the City is able to maintain accurate work records and monitor predictable tree trimming schedules and guarantee the residents and businesses top quality tree care.
Contact: David Bishop, Landscape Supervisor
303 W. Commonwealth Avenue, Fullerton, CA 92633 - (714) 620-5869 - dovid.b-hconr•itvoff' Illerton.com
ANNUAL BUDGET: $2,300,000
SINCE 1994
We currently perform tree pruning, tree removals and tree planting as part of the j' City's free maintenance program. This project is an annual contract. Together, we are AB" able to maintain trees more efficiently while guaranteeing the residents and businesses top quality free care for the City's urban forest.
Contact: Bili Bowlus, Inspector
545 N. Berry Street, Brea, CA 92821 - (714) 990-7694 -
[email protected]
ANNUAL BUDGET: 5340,000
CITY OF ANAHEIM Since 2007
The City of Anaheim maintains their large tree population of 102,014 by utilizing the Call Management feature on ArborAccess, our inventory and management system. Since they began utilizing this feature there has been 12,329 call records were input alone.
WCA provides complete urban forest management for both the Public Works and Utility divisions of the City.
Contact: Dan Debassio, PW Superintendent
1426 East Vermont, Anaheim, CA 92805 - (714) 765-6860 - [email protected] ANNUAL BUDGET: $3,200,000
CITY OF HUNTINGTON BEACH SINCE 1995
We provide complete urban forestry management for more than 60,000 trees, including tree pruning, removals, planting, and emergency services. In an effort to maintain a sustainable urban forest, we also provide inventory updates to the City's own inventory database. WCA crews have carefully maintained the trees in landmark locations including the HB Pier and Main Street.
Contact Greg Peters, Tree Supervisor
17371 Gothard St., Huntington Beach, CA 92647 - (714) 536-5480 ape ters@surfcity-hb. ora
ANNUAL BUDGET: $1,500,000
14 Setting the Gold Standard
i
West Coast Arborists, Inc.
IMPLEMENTATION, QUALITY CONTROL AND SAFETY
Implementation Pian
To ensure the quality of work and the level of service
expected, WCA abides by a well-defined quality control
plan that incorporates the following:
• Certified personnel
• Safety
• Pruning specifications and guidelines
• Sound equipment
• Public relations
• Proper traffic control
• State-of-the-art communication systems
Area Manager: Mario Gonzalez
ISA Certification #: WE -13119A
Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency's specifications.
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.
Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of work zone
• Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day
• Maintain good public relations at all times
• Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management
• Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications Maintain open communication
15 Setting the Gold Standard
West Coast Arborists, Inc.
Scheduling of Work
The Area Manager is responsible for scheduling work which shall conform to the Agency's schedule of performance. We
recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience.
Public Notification
Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents.
Communication Systems
Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time.
Permits and Licensing
WCA will procure a City Business License as necessary and any "no -fee" permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency.
Right -of -Way
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner.
Cooperation and Collateral Work
WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations.
Project Site Maintenance
Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority.
16 Setting the Gold Standard
West Coast Arborists, Inc.
Workflow Timelines
GRID PRUNING FLOWCHART
Work request received
from Customer
CSR creates a work ordw &
gives to Area Manager
(Within 30 -day Completion)
Area Manager schedules the
work & informs the Agency
Foreman posh
public notices
REMOVAL FLOWCHART
Customer marks trees tor
USA 3 nettles resident
Work request
received horn Customer
Foreman completes
work order & Inventory;
then submlts to office
Work order is given
10 the Foreman
CSR closes work order,
Billing Department
prepares invoice
(Within 15 -day Completi n)
CSR creates work order &
contacts USA 48 hours in
advance of work
Work order is given
to the Area Manager
Area Manager schedules
work, informs the Agency 3
glees work order to Foreman
PLANTING FLOWCHART
Work request received
from Customer
CSR prepares work
order 3 orders tree(s) from
Nursery Manager
Foreman completes work
order 3 inventory;
then 3ubrnH510 office
CSR closes work order;
Biding Department
prepares Invoke
(Within 15 -day Completion)
CS! glues work order lo
Area Manager lo schedule
work 3 Inform the Agency
Work order is given
to the Foreman
Crew performs work
& hangs tree core
door hanger
Foreman completes
work order & Inventory;
Men tuns In
EMERGENCY FLOWCHAR
Emergency request received
from Customer
Crew sends notMtcatton &
photos to Agency & Supervisor
that work Is complete
On -Co! Supervisor
dispatches Emergency Crew
B applicable, crew`
return to site next day to
complete work
PLANT HEALTH CARE FLOWCHART
CSR creoles a work order 3
gives to Area Manager
CSR closes work order,
silting Department
prepares Invoice
Bing Deperlment
processes &
'
(Within 1-3 hour Response / 24-hour Completion)
Supervisor creates
work order 3 sends
to Foreman
Forman comp '= e
work order 3 invent
then turns In
Area Manager schedules the
work & Informs the City
Crew performs necessory
work to ensure safety
work order;
Billing Department
prepares lrvotce
Work order is given to the
PHC Advisor/Appiicofot
PHC Advisor/Apptcator posh
public notices
(os needed)
PHC Advisor/Applicator
performs work
PHC Advisor/Applicator
completes work order &
Inventory; then tums in
CSR closes work order; Billing
Dept prepares Invoice
17 Setting the Gold Standard
West Coast Arborists, Inc.
Emergency Contacts
cf)
In case of emergency AFTER
normal business hours:
866.546.2369
Leave a message, if you do not
receive a call back within 10 minutes,
call the following contacts in order:
Armando Soto, Foreman
714.206.0602
Juan Marquez, Supervisor
926.255.7291
Mario Gonzalez, Area Manager
714.981.3564
AFTER confirmation from on-call
Manager, you can email multiple
locations to:
[email protected]
NNG6tik
Normal Business Hours
714.991-1900
Sample Planting Door Hanger
HELP
ME GROW!
once (t) per week
during cool
months
twice (2) oar rvee't
doing warm
monttss
change or adjust
the stakes
44111
of wends and
other plants.
adjust the water
basin or rnich
placed ermine
the "e,
800.21.3714
TREE CARE PROFESSIONALS
18 Setting the Gold Standard
West Coast Arborists, inc.
Quality Control
Feedback
WCA regularly receives and tracks feedback from customers and residents as a means to acknowledge good performance and provide prompt resolution for any negative comments.
Every month, a summary of the feedback is then reviewed by the management team.
Customer Service Department
As we work with, or near, the public,
we are mindful that we will most likely
be the first person the public contacts.
We have a full-time Customer Service
Department with each Customer
Service Representative (CSR) trained
in addressing concerned residents
and bystanders.
Complaints & Damage
Resolution
Should there be any property
damage, we adhere fo specific
procedures fo resolve the problem.
The Foreman on the job site will notify
the resident and the inspector immediately.
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If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the properly in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of private properly including plans for corrective measures to fake place within 48 hours.
Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair.
We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.
Protection of Public and Private Property
WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations of all times. The work will be conducted in a manner which will cause the least disturbance.
(Th
19 Setting the Gold Standard
West Coast Arborists, Inc.
Safely & Training
Safety Program
Safety standards are top priority at West Coast Arborists, Inc. Our line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our employees. Our crews are instructed to follow the safety standards of ANSI Z133.1 as well as Cal -OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with state -of -the-art training tools and instructional sessions company wide. Our insurance carriers and Cal -OSHA have recognized us repeatedly for out- standing safety training efforts.
We have a full time Safety & Training Manager, Dane Jensen, that is professionally trained in the field of horticulture. As WCA's Training Manager, Dane is responsible for staying up-to-date on all free -related industry standards as related to safety and the wellness of our employees and the public in which we serve. Training materials are regularly reviewed and updaied to ensure WCA employees receive the proper education, instruction and hands on experience needed to perform their day to day activities safely and efficiently. Training topics include a full -circle from proper pruning techniques, arboriculture, to customer service and everything in between. • ISA Certified Utility & Municipal Arborist #WE -12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Our line of work demands
that all work is performed
in a manner that provides
the maximum safety to the
general public as well as
our employees.
Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency (excluding emergency services). 20 Setting the Gold Standard
Coast Arborists, Inc_
Employee Training Program
West Coast Arborists, Inc. provides an extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. Included in this training are the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs. We also offer training courses to our staff in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training.
Our Training and Safety team members are tasked with
completing field evaluations of crews and members are on- site to coach and train employees on safe practices.
Employees receive performance evaluations at 90 days, 6 months, then annually (or as -needed) after their first year. All employees are provided copies of WCA's Injury & Illness Prevention Program.
Traffic Control
Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress.
SAFER SOARS SAVE LIVES
WCA is dedicated to
health and safety for
trees, employees,
and the community.
21 Setting the Gold Standard
West Coast Arborists, Inc.
EQUIPMENT
Our modern fleet undergoes daily inspection prior to
use to ensure efficiency and safety. All equipment is
routinely serviced, painted, and detailed- All
equipment used during the duration of this project
will meet state and federal safety requirements and
have all up-to-date certifications, as required.
CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP
Biennial Inspection Award of Recognition. This
inspection has assisted our company in instituting
several safety programs, as well as our Preventative
Maintenance Program utilized by our in-house fleet
department. The inspection reviews our vehicle
maintenance and repair records, our procedural
methods and policies for vehicle maintenance and
operations. This certification ensures that our vehicles operate safely.
Telematics (GPS)
WCA has partnered with Geo -Tab to provide GPS
units on all vehicles and equipment. This investment has given us and benefits:
Pick Up Trucks
Aecie Litt Devices
959 -Aerial Devices
Dump Trucks
Flat Beds
Red Service Trucks
Arrowboards
ATVs
Stump Grinders
Loaders
Rubber Track Loader
Root Pruners
Roll oft Trucks
Sow Mill
Log Skidder
Back Hoes
Brush Chippers
Ganes
Toyota Prius
Toyota Yaris
Ford CMAX
389
358
18 224
45 32
48 Modern fleet
consisting of
1600+
our customers the following
• Provide faster response times and more efficient routing allowing us to service more customers • Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel economy and RS -mr mM:
saving on unnecessary fuel expenditures
Reduce emissions by helping drivers improve their habits such as speed and idle time, and reducing total miles
driven which will significantly reduce harmful
greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units helps us to better dispatch so that we can service more customers, faster
• Recover stolen vehicles reducing liability costs which can be passed on to customers
lkii
CA 92831
115A
1 -JOSE AGUSTIN CARRILLO
.`: 7fW4/2017 - 0-12 AM
Ortving
west Add' tSY
1701.1743 Fullerton Creek I#
Fulerton
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°a
Y
22 Setting the Gold Standard
.14 dui
vsoriA
ti
West Coast Arborists, Inc.
IN-HOUSE FLEET MAINTENANCE
We currently have more than 1,600 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems. We employ over 50 full-time mechanics that perform an in-house fleet maintenance program. This allows our equipment to be in good operating condition necessary for accomplishing the City's needs. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. Equipment is assigned to different crews and if the crew is shared with another contract the equipment will be as well.
PREVENTATIVE MAINTENANCE PROGRAM
All WCA equipment goes through our Preventative Maintenance program. From our solar powered arrow boards, to our Freightliner Roll Off trucks. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time.
SUSTAINABILITY
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand and reduce our effects on the environment. We understand with a fleet as large as ours that we are responsible for the amount of emissions our vehicles produce and actively make an effort to monitor and reduce our carbon footprint.
Through our ability to
dedicate specific
pieces of equipment for
this project, we believe
it will lead to a
successful program.
23 Setting the Gold Standard
mo meit
West Coast Arborists, Inc.
TECHNOLOGY AND INFORMATION
r
APBOP
9 9
Wok Orders
West Coast
Arborists has
completed
300+
GPS tree
inventories.
ArborAccess
Our tree managernent program sets us apart from
other companies. With nearly 2,000 active users,
ArborAccess and our mobile app will help you easily
manage your urban forest with ease and
convenience. Tree site attributes include location
(utilizing GPS coordinates), species'type, and
parkway size. Features allow you to view and edit
work history records and create work orders directly
from the field, all from our secure cloud.
The information contained in ArborAccess is live
data that can also be linked directly to a GIS
program, such as ArcView, for geo-coding purposes
and can assist your Agency in meeting GASB34
requirements. ArborAccess provides an unlimited
resource of information regarding your urban forest.
ArborAccess Features
Ease of use
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
Software Training
Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on-site at the customer's discretion. On-site training is proven to be effective as it provides a guided hands-on experience.
We offer periodic tree maintenance and management workshops each year.
These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round -table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry.
Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEU's) from the International Society of Arboriculture.
The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection.
List Tracking System
The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered.
24 Setting the Gold Standard
West Coast Arbc;•ists, Inc.
Billing
WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job.
Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess.
Sample Management Tools:
Detailed Tree Site Characteristics
The advanced technology provides
a valuable tool to urban forestry
professionals by displaying specific
tree site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess'
built-in quality control features assist
in data accuracy. As maintenance
is performed, the work history is
updated and accompanied with
bi-weekly invoices. This process
eliminates the need for dual -
inputting and helps keep the tree
inventory current and accurate.
Maintenance Records
Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed. 25 Setting the Gold Standard
West Coast Aroorists, inc.
Sample: Species Frequency Report
The Species Frequency report can assist your
Agency in identifying the tree population within
the urban forest. This type of information is
valuable in the event of an insect infestation,
deadly disease, or even estimating future
maintenance costs. In addition, an analysis can
be performed to evaluate the history of the
performance of a particular species within your
Agency.
eatankal
Paarr.• a yfvlrjicra
UTJE 7ar'rirO 2
L3jer5"=(f?TI. lel d
Jdcaar.rc4 r"i TCsi!';d
^eervns n can;Ce'z
Pi*i_.:ar a- 215E
C'n;ks tFesir-.1-13LIs
Que':Us 3e
:4Fa, 1;5 9 i c3r1ltices
L3FI-ost_r- r _n:lrtrtLs
the:
Tata! 'Trees
Common Total
Sv,-J=EN
305
H35
14,330
33,612,
Detailed Reporting Options
Inventory
View Invoices
Job Balances
Green Waste
Work History
Work Type by District
DBH Frequency
Height Frequency
District Frequency
Species Frequency (sample above)
All Tees at an Address
Estimated Tree Value
WCA helps agencies
understand and
manage their canopy
by sharing inventories,
insight, and data.
26 Setting the Gold Standard
West Coast Arborists, Inc.
COMMUNITY AND ENVIRONMENT
Wildlife Protection
We have a full-time Biologist, Lisseffe Rios, on
staff whose responsibilities include writing
reports, pre -work bird assessments, and training
crews on current bird nesting laws as well as
BMPs for tree maintenance. The protection of
birds, especially during nesting season, is critical
to providing responsible tree maintenance and
her experience, training and skilled eye have
proven to be a great asset to our team. Our
safety and training department has committed
to working with wildlife preservation associations
and played a key role in the establishment of
the Tree Care for Birds and Other Wildlife BMP
that is used in the tree care industry.
Green Waste
WCA's commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily increasing concern for the ecological health of our communities, WCA has embarked on a landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments. We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAccess for the purpose of meeting the goals of the State for reducing landfill usage.
MULCH is made from coarse ground branches and leaves. 11 should be spread on the ground at a rate of six to twelve inches for best effect. Fresh mulch will deplete nitrogen from the surface of the soil which will reduce unwanted weeds. Once the mulch has decayed, it returns nitrogen which helps build the quality of soil for plants. A large amount of tree debris is processed by WCA and used in large scale mulching projects for establishing native plants in open space areas.
COMPOST is made from fine ground branches, leaves or other organic material. When mixed with oxygen and water, the organic material will decay or "compost." A finished compost is excellent for fuming into the top layer of soil and will add nitrogen and increase the water holding capacity of soil. You can make compost at home in a pile in your yard or in a bin that you make or purchase. Large scale composting is done at regional recycling facilities.
FIREWOOD is traditionally the most common use of large branches and logs. Firewood is used to heat homes during winter months. WCA takes Togs to our yard, and these are then chopped into usable firewood.
27 Setting the Gold Standard
1\00§40014-- ,
West Coast Arborists, Inc.
Street Tree Revival
STREET TREE REVIVAL, our wood recycling program has
become an important component of our approach to
urban forest management. 25 years ago, we started our
urban wood recycling program in collaboration with the
California Department of Forestry and Fire Protection (CDF).
Since a number of trees require removal, it was important to create an environmentally sound and socially responsible alternative to importing lumber from other areas and to reduce the demand of trees from natural forests.
All trees have a life cycle, so we are making every effort to save the trees we can from ending up in landfills. When trees need to be removed from the Urban Forest, we preserve their natural beauty and also limit carbon emissions by salvaging trees lost during storms, disease, or normal senescence and recycling this wood into usable raw lumber. 28 Setting the Gold Standard
Arbor Day Advocates
WCA participates in over 100 Arbor Day and other community events annually by providing educational presentations, tree plantings and sponsorships. As a community partner, we understand the importance of teaching youth about the benefits of trees not only to better our environment but to ensure our urban forests are maintained for years to come.
Grant Services
Cities can improve the management of their urban
forest through a grant project. Our grant team is
experienced in partnering with various agencies to
obtain funding for activities that help their urban
forest thrive.
We've managed over $9,000,000 in grants to date.
These grants, completed and new, will result in
14,100 more frees planted.
Services include:
• Grant writing
• Application review
• Greenhouse gas calculations
• Partnership development
• Volunteer training
• Community events
• Project management
• Project reporting
• Development of education/outreach material
• Match tracking
• Media & outreach
• Canvassing logistics
• Volunteer training
• Urban Forestry community workshops
29 Setting the Gold Standard
West Coast Arborists, inc.
Community Involvement
WCA participates in Arbor Day and other community events annually by providing educational presentations, tree plantings and sponsorships. As a community partner, we understand the importance of teaching youth about the benefits of trees not only to better our environment but to ensure our urban forests are maintained for years to come. WCA has a designated "Grants Team" to work with agencies to obtain grants for tree planting and growing the urban forest. 6 Partnering with the Arizona
Sustainability Alliance to engage
K-12 educators in urban forestry.
Community Campaigns
WCA has partnered with Invest From the Ground Up and the Western Chapter International Society of Arboriculture to plant trees across California under their newest initiative - Cool Parks.
With a generous grant from CAL FIRE, the Cool Parks team is working alongside partner cities and nonprofits to bring 2500 trees to California's disadvantaged and low-income communities, organize a CA Tree Team workshop, and engage residents to learn and care about the trees in their city.
Prior to the "Cool Parks" campaign, WCA participated in the CIRCLE (California Initiative to Reduce Carbon and Limit Emissions) campaign since its launch in October of 2016. Each round of tree planting events has provided thousands of trees to communities across California. The trees planted have the potential to sequester millions of pounds of CO2.
These events are valuable to California communities by generating thousands of volunteers, improving air quality, and educating the local community about proper tree planting techniques.
Together, we can grow the urban forest for a more sustainable future.
COL
PACKS
from the
grounc up ilfC
Calming T,,, Make Crret NeiAhl., d ,j
30 Setting the Gold Standard
,4,c a® CERTIFICATE OF LIABILITY INSURANCE I DATE(M06/30/2 OlYYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
THISCERTIFICATE OF INSURANCE DOES NOT CONS -Ill -UTE A CONTRACT BETWEEN THE ISSUING INSURER(S) AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER
111.4PCIRTAA:T: If the cerilflcate holder Is an ADDITJONAL INSUR00, the pollcy(ies) must have ADDITIONAL INSURED provisions or bo endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder In lieu of such endorsement(s)
PRODUCER
Aon Risk Insurance Services West, Inc.
Los Angeles CA Office
707 Wilshire Boulevard
Suite 2600
Los Angeles CA 90017-0460 USA
INSURED
west Coast Arborists, Inc.
2200 E Via Burton
Anaheim CA 92806 USA
COVERAGES
CONTACT
DIME:
PHONE
(A/C- Ne, Edi:
A DINE
•eor(Esa:
(866) 283-7122
FAX
Nor (SOO) 363-0105
INSURER(S) AFFORDING COVERAGE
ENSURER A:
INSURER B:
INSURER G
INSURER D:
INSURER E:
INSURER F:
CERTIFICATE NUMBER: 570094282316 REVISION NUMBER:
Navigators Specialty Insurance Company
Starr indemnity & Liability Company
Starr Specialty Insurance Company
MAIC i
36056
38318
16109
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS, Limits shown are as requgated 1I17SyR TYPE OF e451JRAlILE ADOL SVL
BR POUC1f RUINERRUINERI POLICY FTT s PCA. EXP
6 D 1000100141221 07/011/ 012 -0701217A EA,HOCCURRENcE 52,000,000 CLAIMS -WOE 51,000,000
TO RF.NTFD 51,000,000
PREMISES!r.. wawa.. L
Mm [JCP (Any aro parson) 55,000
I PERSONAL &ADV INJURY 52 , 000, 0000
GENERAL AGGREGATE 54,000, 0061
LOC PRODUCTS - COMP/OP ACC 54,000,000
LINTS
B
A
c
X COGYERCIAL GENERAL LIABILITY
x
OCCUR
GEM AGGREGATE LJMUTAPPLIES PER
1 POLICY X i PRO.
.DEET
OTHER
AUTOMOBILE LIABILITY
X ANY AUTO
OWNED
HJan AUTOS
- -_' ONLY
I[
SCHEDULED
AUTOS
NON-0NTNF�
AUI0.5 ONLV
Iv+ocerALIR X
X FIB IS LMB
CED I IRL:TF7mON
womo:ws CONIENSAT1ON A10
EMPLOYERS- LIABILITY
NiY PROFILE TOR / PARTNER/ FJECURVE
OFFICOTAIBIBER EXCLAIM)?
(ltr,maory In NH)
nyeas,deeate .,der
DESCRIPTION OF OPERATIONS below
OCCUR
CLAIMS -MADE
rYIN
I N- NIA
1000198198221 07/01/202.2 07/01/2023 cOMnINEDSINGLE um -7 rF a w--nn�i i
BODILY INJURY ( Per parson)
BODILY INJURY (Per accident)
SE22EXCZ059NKIC 07/01/2022
PROPERTY DAMAGE
iP.r arsdentl
07/01/2023 EAcHocCURRENCE
AGGREGATE
1000004228 07/01/2022 07/01/2023 X I PERsTRVTE p �o7H
Workers Comp CA
SIR applies per policy to & condi _ions
OF_SCISPTION OF OPERATIONS /LOCATIONS / VEHCLES (ACORD 101, Additional Ranlarta Sth.dula, may be attached If more space N raquiad)
CERTIFICATE HOLDER CANCELLATION
west Coast Arborists, Inc.
2200 E Via Burton
Anaheim CA 92806 USA
EJ_ EACHACC/DENT
EL DLSEASE-A EMPLOYEE
FL DLSEASE-POLICY Lair
52,000,000
$5,000,000
55,000,000
51,000,000
51,000,000
51,000,000
SHOULD ANY OF THE ABOVE DE5/]RBED POLICIES BE CANCELLED BEFORE TIE °NATION DATE THEREOF, NOTICE %NU BE DELIVERED N ACCORDANCE WITH THE
POLLCY PROVISIONS
S .024 f, Jxdatrsxex isbL d //Nrd6 eJ
01988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016103) The ACORD name and logo are registered maks of ACORD Holder Identifier :
670094262316
Certificate No :
CERTIFICATE OF LIABILITY INSURANCE
DATE(MM/DD/YYYY)
06/27/2022
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
PRODUCER
Aon Risk Insurance Services West, Inc.
Los Angeles CA office
707 Wilshire Boulevard
Suite 2600
Los Angeles CA 90017-0460 USA
INSURED
West Coast Arborists, Inc.
2200 E Via Burton
Anaheim CA 92806 USA
CONTACT
NAME:
PHONE
(A/C. No. Ext):
E-MAIL
ADDRESS:
INSURER A:
INSURER B: Starr Specialty Insurance Company 16109
INSURER C:
INSURER D:
INSURER E:
I INSURER F:
COVERAGES CERTIFICATE NUMBER: 570094094004
(866) 283-7122
FAX (800) 363-0105
(A/C. No.):
INSURER(S) AFFORDING COVERAGE NAIC #
starr Indemnity & Liability Company 38318
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. Limits shown are as requested
INSR ADDL SUBR POLICY EFF POLICY EXP
LTR TYPE OF INSURANCE (NSD WVD POLICY NUMBER (MLVDD/YYYVp (MMVD0/YVYY7 LIMITS A X COMMERCIAL GENERAL LIABILITY 1000100141221 0/701/2011 U//01/LU23 EACH OCCURRENCE
CLAIMS -MADE
IXI
OCCUR
GEN'L AGGREGATE LIMITAPPLIES PER:
POLICY I X I PRO- I I
LOC
JECT I
OTHER:
A AUTOMOBILE LIABILITY
X - ANY AUTO
OWNED
— AUTOS ONLY
HIRED AUTOS
— ONLY
SCHEDULED
AUTOS
NON -OWNED
AUTOS ONLY
UMBRELLA UAB OCCUR
EXCESS UAB CLAIMS -MADE
DED (RETENTION
B WORKS S COMPENSATION AND
EMPLOYERS' LIABILITY
ANY PROPRIETOR / PARTNER / EXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
II yes, describe under
DESCRIPTION OF OPERATIONS below
Y/N
N
N/A
1000198198221 07/01/2022 07/01/2023
DAMAGE TO RENTED
PREMISES (Ea occurrence)
MED EXP (Any one person)
PERSONAL 8 ADV INJURY
GENERAL AGGREGATE
PRODUCTS - COMP/OP AGG
COMBINED SINGLE LIMIT
(Ea accident)
BODILY INJURY ( Per person)
BODILY INJURY (Per accident)
PROPERTY DAMAGE
(Per accident)
EACH OCCURRENCE
AGGREGATE
1000004228 07/01/2022 07/01/2023 XI PER STATUTEI IOTH-
workers Comp cA ER
SIR applies per policy terns & condi-:ions IE.L. EACH ACCIDENT E.L. DISEASE -EA EMPLOYEE
E.L. DISEASE -POLICY LIMIT
$2,000,000
$1,000,000
$5,000
$2,000,000
S4,000,000
$4,000,000
$2,000,000
$1,000,000
$1,000,000
$1,000,000
2 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached It more space Is required) The city of Placentia, its elected and appointed boards, officers, officials, agents, employees, and volunteers are included as Additional Insured in accordance with the policy provisions of the General Liability and Automobile Liability policies. General Liability policy evidenced herein is Primary and Non -Contributory to other insurance available to an Additional Insured, but only in accordance with the policy's provisions. A waiver of subrogation is granted in favor of the city of Placentia, its elected and appointed boards, officers, officials, agents, employees, and volunteers in accordance with the policy provisions of the workers Compensation policy.
CERTIFICATE HOLDER CANCELLATION
City of Placentia
Attn: City Administrator
401 E. Chapman
Placentia CA 92870 USA
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
W09'i ✓Gpb ef„k6tam, (9Qa VCA
©1988-2015 ACORD CORPORATION. All rights reserved.
ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD Holder Identifier : ABHDO$
Certificate No : 570094094004
ACO
AGENCY CUSTOMER ID: 570000083713
LOC #:
ADDITIONAL REMARKS SCHEDULE
AGENCY
Aon Risk Insurance Services West, Inc.
POLICY NUMBER
See certificate Number: 570094094004
CARRIER
See certificate Number: 570094094004 NAIL CODE
ADDITIONAL REMARKS
THIS ADDITIONAL REMARKS FORM IS A SCHEDULE TO ACORD FORM, FORM NUMBER: ACORD 25 FORM TITLE: Certificate of Liability Insurance
NAMED INSURED
West Coast Arborists, Inc.
EFFECTIVE DATE:
INSURER(S) AFFORDING COVERAGE
INSURER
INSURER
'INSURER
INSURER
ADDITIONAL POLICIES
INSR
LTR
TYPE OF INSURANCE
WORKERS COMPENSATION
NAIC #
Page _ of _
If a policy below does not include limit information, refer to the corresponding policy on the ACORD certificate form for policy limits.
ADDL SUBR
INSD WVD
A N/A
POLICY NUMBER
POLICY
EFFECTIVE
DATE
(MM/DD/YYYY)
POLICY
EXPIRATION
DATE
(MM/DD/YYYY)
1000004229 07/01/2022 07/01/2023
workers comp AZ
SIR applies per policy terms & conditions
LIMITS
ACORD 101 (2008/01) © 2008 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
POLICY NUMBER: 1000100141221 COMMERCIAL GENERAL LIABILITY Effective: 07/01/2022 CG 20 12 12 19
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - STATE OR GOVERNMENTAL
AGENCY OR SUBDIVISION OR POLITICAL
SUBDIVISION - PERMITS OR AUTHORIZATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
State Or Governmental Agency Or Subdivision Or Political Subdivision:
The City of Placentia, its elected and appointed boards, officers officials, agents, employees and volunteers Attn: City Administrator
401 E Chapman
Placentia, CA 92870
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
A. Section II — Who Is An Insured is amended to
include as an additional insured any state or
governmental agency or subdivision or political
subdivision shown in the Schedule, subject to the
following provisions:
1. This insurance applies only with respect to
operations performed by you or on your behalf
for which the state or governmental agency or
subdivision or political subdivision has issued a
permit or authorization.
However:
a. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
b. If coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.
CG 20 12 12 19
2. This insurance does not apply to:
a. "Bodily injury", "property damage" or
"personal and advertising injury" arising out
of operations performed for the federal
government, state or municipality; or
b. "Bodily injury" or "property damage"
included within the "products -completed
operations hazard".
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
© Insurance Services Office, Inc., 2018 Page 1 of 1
POLICY NUMBER: 1000100141221
Effective: 07/01/2022
COMMERCIAL GENERAL LIABILITY
CG 20 10 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - SCHEDULED PERSON OR
ORGANIZATION
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or
Organization(s):
Where Required By Written Contract Where Required By Written Contract Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Location(s) Of Covered Operations
A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury", "property damage" or "personal and advertising injury"
caused, in whole or in part, by:
1. Your acts or omissions; or
2. The acts or omissions of those acting on your
behalf;
in the performance of your ongoing operations for
the additional insured(s) at the location(s)
designated above.
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following additional
exclusions apply:
This insurance does not apply to "bodily injury" or
"property damage" occurring after:
1. All work, including materials, parts or
equipment furnished in connection with such
work, on the project (other than service,
maintenance or repairs) to be performed by or
on behalf of the additional insured(s) at the
location of the covered operations has been
completed; or
2. That portion of "your work" out of which the
injury or damage arises has been put to its
intended use by any person or organization
other than another contractor or subcontractor
engaged in performing operations for a
principal as a part of the same project.
C. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is Tess.
This endorsement shall not increase the
applicable Limits of Insurance shown in the
Declarations.
CG 20 10 04 13 © Insurance Services Office, Inc., 2012
POLICY NUMBER: 1000100141221
Effective: 07/01/2022
COMMERCIAL GENERAL LIABILITY
CG 20 37 04 13
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
ADDITIONAL INSURED - OWNERS, LESSEES OR
CONTRACTORS - COMPLETED OPERATIONS
This endorsement modifies insurance provided under the following:
COMMERCIAL GENERAL LIABILITY COVERAGE PART
PRODUCTS/COMPLETED OPERATIONS LIABILITY COVERAGE PART
SCHEDULE
Name Of Additional Insured Person(s) Or
Organization(s):
Where Required By Written Contract
Information required to complete this Schedule, if not
A. Section II — Who Is An Insured is amended to
include as an additional insured the person(s) or
organization(s) shown in the Schedule, but only
with respect to liability for "bodily injury" or
"property damage" caused, in whole or in part, by
"your work" at the location designated and
described in the Schedule of this endorsement
performed for that additional insured and included
in the "products -completed operations hazard".
However:
1. The insurance afforded to such additional
insured only applies to the extent permitted by
law; and
2. If coverage provided to the additional insured is
required by a contract or agreement, the
insurance afforded to such additional insured
will not be broader than that which you are
Location And Description Of Completed
Operations
Where Required By Written Contract
shown above, will be shown in the Declarations.
required by the contract or agreement to
provide for such additional insured.
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section III — Limits Of Insurance:
If coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable Limits of
Insurance shown in the Declarations;
whichever is less.
This endorsement shall not increase the applicable
Limits of Insurance shown in the Declarations.
CG 20 37 04 13 © Insurance Services Office, Inc., 2012
POLICY NUMBER: 1000198198221 COMMERCIAL AUTO
CA20481013
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.
DESIGNATED INSURED FOR
COVERED AUTOS LIABILITY COVERAGE
This endorsement modifies insurance provided under the following:
AUTO DEALERS COVERAGE FORM
BUSINESS AUTO COVERAGE FORM
MOTOR CARRIER COVERAGE FORM
With respect to coverage provided by this endorsement, the provisions of the Coverage Form apply unless modified by this endorsement.
This endorsement identifies person(s) or organization(s) who are "insureds" for Covered Autos Liability Coverage under the Who Is An Insured provision of the Coverage Form. This endorsement does not alter coverage provided in the Coverage Form.
This endorsement changes the policy effective on the inception date of the policy unless another date is indicated below.
Named Insured: West Coast Arborists, Inc.
Endorsement Effective Date: 07/01/2022
SCHEDULE
Name Of Person(s) Or Organization(s):
Where required by written contract
Information required to complete this Schedule, if not shown above, will be shown in the Declarations.
Each person or organization shown in the Schedule is
an "insured" for Covered Autos Liability Coverage, but
only to the extent that person or organization qualifies as an "insured" under the Who Is An Insured
provision contained in Paragraph A.1. of Section II —
Covered Autos Liability Coverage in the Business
Auto and Motor Carrier Coverage Forms and
Paragraph D.2. of Section I — Covered Autos
Coverages of the Auto Dealers Coverage Form.
CA20481013
© Insurance Services Office, Inc., 2011 Page 1 of 1
111/4 Starr Indemnity & Liability Company
Y
Dallas, TX 1-866-519-2522
Primary and Non -Contributory Condition
Policy Number: 1000100141221 Effective Date: July 1, 2022 at 12:01 A.M.
Named Insured: West Coast Arborists, Inc.
This endorsement modifies insurance provided under the:
Commercial General Liability Coverage Part
A. SECTION IV — CONDITIONS, condition 4. Other Insurance is amended as follows:
1. The following is added to paragraph 4.a. of the Other Insurance condition:
This insurance is primary insurance as respects our coverage to the additional insured, where the written contract or written agreement requires that this insurance be primary and non-contributory. In that event, we will not seek contribution from any other insurance policy available to the additional insured on which the additional insured is a Named Insured.
ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED.
Signed for STARR INDEMNITY & LIABILITY COMPANY
Steve Blakey, President
Nehemiah E. Ginsburg, General Counsel
OG 107 (04/11) Page 1 of 1
Copyright © C. V. Starr & Company and Starr Indemnity & Liability Company. All rights reserved.
Includes copyrighted material of ISO Properties, Inc., used with its permission.
WORKERS COMPENSATION AND EMPLOYERS LIABILITY INSURANCE POLICY WC 04 03 06
(Ed. 04-84)
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS ENDORSEMENT - CALIFORNIA We have the right to recover our payments from anyone liable for an injury covered by this policy. We will not enforce our right against the person or organization named in the Schedule. (This agreement applies only to the extent that you perform work under a written contract that requires you to obtain this agreement from us.) You must maintain payroll records accurately segregating the remuneration of your employees while engaged in the work described in the Schedule.
The additional premium for this endorsement shall be 2.0% of the California workers' compensation premium otherwise due on such remuneration.
Schedule
Person or Organization Job Description
Any person or organization to whom you become obligated to waive your rights of recovery against, under any contract or agreement you enter into prior to the occurrence of loss.
Where required by contract
This endorsement changes the policy to which it is attached and is effective on the date issued unless otherwise stated. (The information below is required only when this endorsement is issued subsequent to preparation of the policy.) Endorsement Effective:07/01/2022
Policy No,: 100 0004228 Endorsement No.:
Insured: West Coast Arborists, Inc. Premium:
Insurance Company: Starr Specialty & Liability Company Countersigned by; WC 04 03 06
(Ed. 04-84)