Placentia Cit Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JULY 11, 2023
SUBJECT: AWARD OF CONTRACT FOR FIRE STATIONS #1 AND #2 ROOF
REPLACEMENT PROJECT
FISCAL
IMPACT: EXPENSE: $234,555 PUBLIC WORKS AGREEMENT
$23,455 CONSTRUCTION CONTINGENCY
REVENUE: $258,010 FY 2023-24 CIP BUDGET
SUMMARY:
This project entails replacement of the existing roofs at both City fire stations. The planned improvements include removing the existing membrane roofing system and replacing the roofs with a new Ketone Ethlyne Ester (KEE) roofing system and all ancillary work. A total of three (3) cost proposals were received for this project. Staff recommends the City Council award a construction contract to the lowest responsive, responsible bidder, Letner Roofing Company, in the amount of $234,555. There has been an additional 10% construction contingency allocated for unknown conditions. Sufficient funds exist in the Capital Improvement Program Budget to cover the cost of this project.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Award a Public Works Agreement to Letner Roofing Company, for the Fire Stations #1 and #2 Roof Replacement Project in the amount of $234,555; and
2. Authorize the City Administrator to approve contract change orders up to 10%, or $23,455 for a total project not -to -exceed contract amount of $258,010; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
STRATEGIC PLANNING OBJECTIVE STATEMENT
There is no specific Strategic Planning objective or goal associated with this agenda item.
1.d.
July 11, 2023
City Council Agenda
July 11, 2023
DISCUSSION:
The scope of this project entails the replacement of the roofs at Fire Stations #1 and #2 located at 110 S. Bradford Avenue and 1503 Valencia Ave. The current roofs are in poor condition and have reached the end of their useful service lives and require replacement. The scope of the project includes demolition and removal and replacement of the existing roofing systems. This includes removal and re -installation of counter flashing and coping metal, installation of new 1/4" deck dens and a Tremco single ply system, seal seams at the duct drops into the roof system and install new TPA penetration boots. The contractor will provide the City with a two (2) -year workmanship warranty with a 20 -year manufacturer's warranty for materials.
Staff solicited bids for this project and received three (3) bids from qualified contractors. The following table provides the proposal amounts received from each contractor:
Contractor
Letner Roofing Company
Best Contracting Services, Inc.
Rite -Way Roof Corporation
Proposal Amount
$234,555
$348,248
$408,299
Staff reviewed the proposals received and checked the references for Letner Roofing who received favorable reviews. Based on the cost proposals received and Letner Roofing's experience and references, Staff recommends awarding a Public Works Agreement to Letner Roofing Company for this project for a not -to -exceed amount of $234,555.
FISCAL IMPACT:
A total of $258,010 has been budgeted in the Fiscal Year 2023-24 CIP Budget for this project. As such, sufficient funds exist for the recommended actions.
Prepared by:
Joel Car• =nas
Public Works Superintendent
Reviewed an
Reviewed and approved:
Jennifer Lampman
Director of Finance
proved: Reviewed and approved:
Luis Estevez
Deputy City Administrator
Attachment:
Public Works Agreement
Damien R: Arrula
City Administrator