TO:
VIA:
FROM:
DATE:
CITY COUNCIL
CITY ADMINISTRATOR
CHIEF OF POLICE
JULY 11, 2023
Placentia Cit Council
AGENDA REPORT
SUBJECT: TURBO DATA AGREEMENT FOR CITATION PROCESSING
FISCAL
IMPACT: EXPENSE: NOT -TO -EXCEED $35,000 ANNUALLY (103047-6290) SUMMARY:
In July 2017, the City entered into a Professional Services Agreement with Turbo Data Systems to utilize their services as an independent contractor to provide citation processing services. As the 2017 Agreement has expired, the proposed new Professional Services Agreement would continue their services for another five-year period.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the Professional Services Agreement with Turbo Data Systems for an amount not to exceed $35,000 annually; and
2. Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 2, Ensure that Public Safety Remains a High Priority.
DISCUSSION:
In the late 1990s, California State law decriminalized parking citations and, shortly thereafter, the Superior Court transferred the responsibility for parking citation processing and collection to local agencies. Turbo Data Systems has provided the service of processing and collecting parking citations for over 30 years. The Police Department continues to need the services provided, which include Basic Processing, Notice Processing Services, Out -of -State Citation Processing, Administrative Adjudication Letters, Paperless Appeals, and an Online Web Payment System.
Customers may handle their parking citation needs by mail, telephone, or the company's website. . r
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July 11, 2023
City Council Agenda
July 11, 2023
FISCAL IMPACT:
The cost of the citation processing and collection contract with Turbo Data Systems is proposed in an amount not -to -exceed $35,000 annually and is based upon actual usage from the rates in Exhibit A, Scope of Services. This amount was budgeted in the Police Department's Fiscal Year 2023-2024 Budget in Account No. 103047-6290.
Submitted by:
Teri Knutson
Management Analyst
Reviewed and approved:
Jennifer Lampman
Finance Director
Reviewed and approved:
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Brad Butts
Chief of Police
Reviewed and approved:
Dammien-RTA r f
City Administrator
Attachments:
1. Exhibit A — Scope and Pricing
2. Professional Services Agreement with Turbo Data Systems