Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JULY 11, 2023
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK, NOTICE OF COMPLETION AND APPROVAL OF CONTRACT CHANGE ORDER NO. 3 FOR PHASE I OF THE PLACENTIA PUBLIC SAFETY CENTER PROJECT, CITY PROJECT NO. 5213 FISCAL
IMPACT: EXPENSE: $1,324,000.00 ORIGINAL CONSTRUCTION CONTRACT $ 445,921.61 CONTRACT CHANGE ORDERS
$1,769,921.61 TOTAL CONSTRUCTION COST
BUDGETED: $ 6,250,000 FY 23-24 CIP PROJECT BUDGET
SUMMARY:
On January 10, 2023, the City Council approved a construction contract with TTS Engineering, Inc., to construct Phase I of the Placentia Public Safety Project. The construction portion of this phase of the project has been completed and a Notice of Completion is presented to the City Council for its consideration and approval. During the course of construction, three (3) contract change orders were needed as a result of a number of unforeseen conditions encountered during the course of construction. This action concludes the Project and authorizes the filing of the Notice of Completion with the County Clerk -Recorder's Office.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by TTS Construction, Inc., for Phase I of the Placentia Public Safety Center Project, City Project No. 5213 for a grand total amount of $1,769,921; and
2. Authorize the City Administrator to approve Contract Change Order No. 3 in the amount of $328,755.43; and
3. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4. Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
1.k.
July 11, 2023
City Council Agenda
July 11, 2023
STRATEGIC PLAN STATEMENT:
This agenda item conforms to Strategic Planning Goal and Objective 5.4, Construct the Placentia Public Safety Center.
DISCUSSION:
On January 10, 2023, the City Council approved a contract with TTS Engineering, Inc., to construct Phase I of the Placentia Public Safety Center. The scope of work for this phase of the project entails demolition and grading of the project site, subsurface utilities and storm drain systems, construction of a new retaining wall system and the foundation for the steel Butler Building. During the course of construction, there were a number of unknown conditions discovered during excavation work that resulted in changes to and extension of utility routes, removal of abandoned structures, changes to footing depths, installation of temporary power generators to keep the City Yard building and CNG Station energized during this phase of construction, and repair of subsurface utility lines. The first two change orders were approved by the City Administrator under his administrative approval limit with the third and final contract change order presented to the City Council for its consideration and approval.
This phase of the project has been completed to the satisfaction of the City's construction management team and City staff. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $1,769,921.61 and starts the 30 -day window to file claims against the contractor's retention payment.
FISCAL IMPACT:
The final cost to construct Phase I of the Placentia Public Safety Center amounts to $1,769,921.61. A total of $6,250,000 has been budgeted thus far for this project and sufficient funds exist for the recommended actions.
Prepared by: ' Reviewed and approved:
Luis Estevez
Deputy City Administrator
Reviewed and approve
Damien R. Arrula
City Administrator
Attachments:
1. Contract Change Order #3
2. Notice of Completion
Jennifer Lampman
Director of Finance