Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JULY 25, 2023
SUBJECT: ACCEPTANCE OF CONSTRUCTION WORK AND NOTICE OF COMPLETION
FOR THE SANTA FE AVENUE OUTDOOR DINING PLATFORM PROJECT FISCAL
IMPACT: EXPENSE:
BUDGETED:
SUMMARY:
$65,888.00 ORIGINAL CONSTRUCTION CONTRACT
$13,177.60 APPROVED CHANGE ORDER NO. 1
$79,065.60 TOTAL CONSTRUCTION COST
$150,000.00 COMMUNITY DEVELOPMENT BLOCK
GRANT FUND (302534-6401, 232502-6401)
The City received a grant in the amount of $150,000 from the County of Orange for use in supporting the local businesses. On February 7, 2023, the City Council awarded a construction contract to Global Builders Inc., in the amount of $65,888.00 for the Santa Fe Avenue Outdoor Dining Platform Project (Project). Contract Change Order No. 1 in the amount of $13,177.60 was approved by the City Administrator, which was under his authority limit to cover additional unforeseen construction work. The scope of the change order work included one (1) additional dining platform.
The Project has been completed to the satisfaction of the City. This action concludes the Project and authorizes filing a Notice of Completion with the Orange County Clerk -Recorder's Office in the amount of $79,065.60.
RECOMMENDATION:
It is recommended that City Council take the following actions:
1. Accept the work performed by Global Builders Inc., for the Santa Fe Avenue Outdoor Dining Platform Project, for a grand total amount of $79,065.60; and
2. Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3. Authorize the City Administrator to release retention funds in accordance with the terms of the contract. 1.C.
July 25, 2023
City Council Agenda
July 25, 2023
STRATEGIC PLAN STATEMENT:
There is no specific City Council Strategic Goal or objective associated with this agenda item.
DISCUSSION:
On February 7, 2023, the City Council awarded a construction contract to Global Builders Inc., in the amount of $65,888.00 for the Santa Fe Avenue Outdoor Dining Platform improvements. The work included installation of five (5) wood dining platforms for use by adjacent businesses to support outdoor dining uses.
One additional dining platform was installed at the request of an adjacent business owner which resulted in a change order and brings the total of installed dining platforms to six (6). Staff has inspected and accepted the project and recommends approval.
FISCAL IMPACT:
The final construction cost amounts to $79,065.60. This cost consists of the bid amount submitted by Global Builders Inc. in the amount of $65,888.00 and an additional $13,177.60 in approved contract change orders. Sufficient funds are budgeted and available in the Fiscal Year 2022-23 Capital Improvement Budget to cover this expense. As such, sufficient funds exist for the recommended actions.
Prepared by:
Reviewed and approved:
Alex Bangean, P.E. Jennifer Lampman
Senior Civil Engineer
Reviewed . n c approved:
Luis Estevez
Deputy City Administrator
Attachment:
Notice of Completion — Global Builders Inc.
Director of Finance
Reviewed and approved:
Damien R. Arrula
City Administrator