Placentia City Council
AGENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES AND INFRASTRUCTURE DATE: JULY 25, 2023
SUBJECT: AWARD OF CONSTRUCTION CONTRACT TO MARK COMPANY ASPHALT
AND CONCRETE FOR THE CROWTHER AVENUE STREET RESURFACING PROJECT, PROJECT NO. 1401
FISCAL
IMPACT: EXPENSE: $259,865 CONSTRUCTION CONTRACT
$ 25,986 CONTINGENCY AMOUNT
BUDGETED: $285,851 FY2023-24 CIP BUDGET (719800-6740 JL#24101) SUMMARY:
The scope of work for this project entails the partial rehabilitation of Crowther Avenue along with Evelyn and Goetz Streets. As part of the JPI Cenza development in the Transit Oriented District, the developer is responsible for paving Crowther Avenue along the frontage of their project site.
This action provides the City with an opportunity to advance street resurfacing work and achieve some cost efficiencies by paying the incremental cost to JPI's contractor to repave the balance of Crowther Avenue to Melrose Avenue as well as two (2) adjacent streets, Goetz Place and Evelyn Place. The cost proposal in the amount of $259,865 covers the cost of all the paving; and new signing, striping, markings, and pavement legends which is in line with the amount the City has recently paid for similar work. The total construction cost for this work amounts to $285,851. This amount includes the cost proposal provided by Mark Company Asphalt and Concrete (Mark Company) and a construction contingency amount of 10%. Staff recommends that the City Council award a Public Works Agreement to Mark Company in the amount of $259,865 to complete this project.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve a Public Works Agreement for Project No. 1401 with Mark Company Asphalt and Concrete for an amount not -to -exceed $259,865; and
2. Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount, or $25,986; and
3. Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
18i.
July 25, 2023
City Council Agenda
July 25, 2023
STRATEGIC PLANNING STATEMENT
This agenda item meets Strategic Planning Goal 5, Objective 5.8, Implement Public Infrastructure to Meet Community Needs — Implement the 2022 Pavement Management Plan Report to Prioritize Streets and Roads.
DISCUSSION:
As part of the JPI Cenza development project on Crowther Avenue within the City's Transit Oriented District, the developer was conditioned to repave Crowther Avenue along their entire property frontage as part of their project. The street paving rehabilitation work includes a two (2) inch milling and asphalt concrete capping of the entire roadway. However, this provides an opportunity for the City to advance much needed road resurfacing work by capturing economies of scale and paying the incremental cost to resurface the balance of Crowther Avenue to Melrose Avenue as well as two (2) intersecting streets, Goetz Place and Evelyn Place, since the paving contractor will already be mobilized on site performing the same work. Mark Company provided the City with a cost proposal for rehabilitation of these streets for a similar cost the City has paid recently for like work. The total construction cost of this work amounts to $285,851. This amount includes the proposal submitted by Mark Company and a construction contingency of 10%. Staff recommends that the City Council award a Public Works Agreement to Mark Company in the amount of $259,865 to repave Crowther Avenue along with Goetz Place and Evelyn Place.
FISCAL IMPACT:
The total construction cost for this work amounts to $285,851. This cost consists of the cost proposal amount submitted by Mark Company in the amount of $259,865 and a construction contingency in the amount of $25,986. Sufficient funds are budgeted and available in the Fiscal Year 2023-24 Capital Improvement Program Budget to cover this expense. As such, sufficient funds exist for the recommended actions.
Prepared, by:
Luis Estevez Nk
Deputy City Administrator
Reviewed and approved:
Damien R. Arrula
City Administrator
Reviewed and approved:
Jennifer/Lampman
Director of Finance
Attachment:
Public Works Agreement with Mark Company