Placentia Cit Council
GENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JULY 25, 2023
SUBJECT: APPROVAL OF PLANS & SPECIFICATIONS AND AWARD OF CONSTRUCTION CONTRACT TO PCN3, INC., FOR PHASE II CONSTRUCTION OF THE PLACENTIA PUBLIC SAFETY CENTER PROJECT NO. 5213
FISCAL
IMPACT: EXPENSE: $ 9,888,000 TOTAL CONSTRUCTION CONTRACT AMOUNT $ 988,000 TOTAL CONSTRUCTION CONTINGENCY AMOUNT
$10,876,000 TOTAL AMOUNT
AVAILABLE
BUDGET: $21,616,963 FISCAL YEAR 2023-24 CIP BUDGET
SUMMARY:
The City has broken ground on the Placentia Public Safety Center which is being delivered in two separate project phases. The project was phased in order to advance construction of the new police evidence and storage space ahead of the main building to expedite completion of that portion of the project before the lease expires on the existing rented facility. Phase I construction activities have been completed and the assembly of the Butler Building is underway. Phase II of this project entails construction of the main building where the new 911 emergency communications center will be housed along with a new shooting range, a new EOC/training room along with associated office and workspaces, restrooms and locker rooms.
On March 7, 2023, the City Council rejected all bids received for Phase II of this project and authorized Staff to solicit new bids from prequalified contractors. On April 11, 2023, a total of four (4) contractors submitted bids with the low bid submitted by PCN3, Inc. After a careful review of PCN's bid and references it was determined that PCN3 submitted the lowest responsive, responsible bid. Staff recommends awarding a construction contract in the amount of $9,888,000 to PCN3, Inc. to complete Phase II of the Placentia Public Safety Center.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve the engineered and architectural construction plans & specifications prepared by PBK Architects, Inc., and approve a Public Works Agreement with PCN3 Inc. for the construction of Phase II of the Placentia Public Safety Center in the amount of $9,888,000; and
1.j.
July 25, 2023
City Council Agenda
July 25, 2023
2. Reject all other bids received and authorize return of the bid bonds; and
3. Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $988,000 for a total construction contract not -to - exceed amount of $10,876,000; and
4. Adopt Resolution No. R-2023-70, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and §§1209 pertaining to appropriations for actual expenditures; and
5. Authorize the City Administrator and/or his designee to execute all agreements in a form approved by the City Attorney.
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.
DISCUSSION:
On March 1, 2022, the City Council selected a preferred project alternative for the Placentia Public Safety Center and directed Staff to finalize the construction drawings and bid documents to construct the Placentia Public Safety Center. The new 18,805 square foot facility, which consists of two phases will house the Police Department's evidence and property storage operations (Phase I) as well as a new public safety communications center and emergency operations and training center and shooting range (Phase II). The City currently leases a light industrial/commercial building for property and evidence storage. The new facility will consist of a manufactured steel Butler Building that will be used for property and evidence storage and the main building that includes the shooting range which will be constructed with CMU block. Since the City's lease for its existing property and evidence building is set to expire in December 2023, the project is being phased to allow the construction of the Butler Building to proceed first so that it can be completed prior to the expiration of the City's current lease. Phase I construction has been completed and entailed the demolition, grading, subsurface utility work, and the footings and slab for the Butler Building. Phase II construction entails the construction of the main building and shooting range. On April 11, 2023, the City received four (4) bids to construct Phase II. The following table provides the total bid amounts received from each contractor:
Contractor Bid Amount
PCN3, INC $9,888,000.00
Woodcliff Corporation $10,133,000.00
Macro -Z -Technology Company $10,778,000.00
AMG & Associates, Inc. $10,788,000.00
City Council Agenda
July 25, 2023
After a thorough review of the bid proposals received, it was determined that PCN3 submitted the lowest responsive, responsible bid. Both Macro -Z and Woodcliff Corp submitted bid protests; however, after careful review and consideration, Staff determined that the protests were without merit. Based upon PCN3's reference check and submitted bid, Staff recommends awarding a construction contract to PCN3 for Phase II of the Public Safety Center Project.
FISCAL IMPACT
The total construction cost for Phase II of the project amounts to $10,876,000. This cost consists of the bid amount submitted by PCN3 in the amount of $9,888,000, and a construction contingency in the amount of $988,000. Budget Amendment R-2023-70 is presented for the City Council's consideration to allocate the additional funds previously approved by the City Council on July 11th as part of the restructuring of the financing package for this project. Accordingly, sufficient funds exist for the recommended actions.
Luis Estevez
Deputy City Administrator
Reviewed and approved:
Cyr
Dami n R. Arrula 11 )
City Administrator
Reviewed and approved:
Jennifer Lampman
Director of Finance
Attachments:
1. Public Works Agreement with PCN3, Inc.
2. Budget Amendment R-2023-70