Placentia Cit Council
GENDA REPORT
TO: CITY COUNCIL
VIA: CITY ADMINISTRATOR
FROM: DEPUTY CITY ADMINISTRATOR / PUBLIC SERVICES & INFRASTRUCTURE DATE: JULY 25, 2023
SUBJECT: AMENDMENT NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH GEOCON WEST INC., FOR GEOTECHNICAL TESTING AND INSPECTION
SERVICES FOR THE PLACENTIA PUBLIC SAFETY CENTER
FISCAL
IMPACT: EXPENSE: $ 46,000 AMENDMENT INCREASE
AVAILABLE
BUDGET: $ 5,007,150 FISCAL YEAR 2022-23 CIP BUDGET
(105213-6850 JL# 229999-6850)
SUMMARY:
A contract to construct the Phase I improvements for the Placentia Public Safety Center was approved by the City Council on January 10, 2023. In addition, the City Council approved a Professional Services Agreement with Geocon West Inc. (Geocon), to provide geotechnical inspections and building pad certification to ensure the new building's foundation is built according to the engineered specifications. Geocon completed the original geotechnical report and soils investigation and provided the design criteria for the new building's foundation. Geocon's work also included compaction testing and grading inspection services to ensure the foundation built meets their design criteria. This phase of the work was undertaken during the winter and this year's excessive rains resulted in a great deal of additional inspection work as the Phase I contractor was required to re -work, re -grade and re -compact much of the building foundation due to oversaturated soils conditions. This resulted in additional inspection hours completed by Geocon. The proposed amendment to this agreement will increase the contract not -to -exceed amount by $46,000 to cover the cost of the needed additional inspections as well as inspections required for the Phase II building foundation. Geocon submitted a report to the City confirming that the foundation compaction meets their design criteria for the Phase I/Butler Building.
RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Approve Amendment No. 1 to the Professional Services Agreement with Geocon West, Inc.; and
2. Authorize the City Administrator to execute the agreement amendment in a form approved by the City Attorney.
1.k.
July 25, 2023
City Council Agenda
July 25, 2023
STRATEGIC PLAN STATEMENT:
This item conforms to Strategic Plan Goal 5, Implement Public Infrastructure to Meet Community Needs, and Objective 5.4, Construct the Placentia Public Safety Center.
DISCUSSION:
On March 1, 2022, the City Council selected a preferred project alternative for the Placentia Public Safety Center and directed Staff to finalize the construction drawings and bid documents to construct this facility. The new 18,000+ square foot facility will primarily house the Police Department's evidence and property storage operations and shooting range as well as a new public safety communications center and emergency operations and training center. The City currently leases a light industrial/commercial building for property and evidence storage.
On January 10, 2023, the City Council awarded a construction contract for Phase I of the project as well as a Professional Services Agreement with Geocon West, Inc. to provide grading and compaction testing services for the building's foundation. Geocon prepared the original soils investigation report and foundation design criteria used by the engineering team to design the foundation and footings for the new Butler Building. The extensive rains this past winter resulted in oversaturated soils conditions on the project site which required the contractor to re -work, re - grade and re -compact the pad for the building's foundation. This extra work resulted in extra inspection time for the Geocon inspection team which has resulted in a need to increase the contract not -to -exceed amount. Phase I construction activities have been completed and Geocon has certified that the building foundation meets all design criteria. Phase II construction activities are expected to begin shortly and Geocon will need to remobilize to provide the same compaction and grading inspection services for Phase II of the project. The proposed amendment to the agreement will increase the not -to -exceed amount to cover the cost of final inspections completed on Phase I and the remaining inspections needed for Phase II.
FISCAL IMPACT:
The total cost for geotechnical inspection and certification services for this project will not exceed $100,000. The proposed amendment to the agreement will increase the not -to -exceed amount by $46,000. A total of $5,007,150 has been budgeted thus far for this project. Accordingly, sufficient funds exist for the recommended actions.
Prepared by' 1 Reviewed and approved:
Luis Estevez
Deputy City Administrator
Jennifer ampman
Director of Finance
City Council Agenda
July 25, 2023
Reviewed and approved:
Darien R. Arrula
City Administrator
Attachment:
Amendment No. 1 with Geocon West Inc.