PLACENTIA CITY COUNCIL
PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE
PLACENTIA REDEVELOPMENT AGENCY
PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY
PLACENTIA PUBLIC FINANCING AUTHORITY
MINUTES
REGULAR MEETING
July 25, 2023
5:30 p.m. - City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Smith called the meeting to order at 5:30 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Yamaguchi, Smith ABSENT: Kirwin, Wanke
ORAL COMMUNICATIONS:
Mayor Smith opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session. Mr. McKinnell announced the Closed Session matter.
The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:
Pursuant to Government Code Section 54956.8
CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 207-209 W. Crowther Avenue
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Damien R. Arrula, City Administrator Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.
CALL TO ORDER: Mayor Smith called the meeting to order at 7:00 p.m.
ROLL CALL:
PRESENT: Councilmember/Board Member Shader, Yamaguchi, Smith ABSENT: Kirwin, Wanke
STAFF PRESENT:
City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman
INVOCATION: Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE: Officer Isaias Caravez
PRESENTATIONS:
a. Presentation to CERT Graduates
Presenters: Mayor Smith and City Council
Recipients: CERT Graduates
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, July 25, 2023 Page 1 of 9
Mayor Smith presented Certificates to the Placentia CERT graduates and thanked them for their participation in the program.
b. Presentation to Henry the therapy dog and Handler Steve Booth Presenter: Mayor Smith
Recipients: Henry and Steve Booth
Mayor Smith shared comments about the over 700 events that Henry and Steve Booth have participated in to provide care and support. A video was shown of the Mayor and Councilmember Shader presenting a certificate of appreciation to Henry and Steve recognizing their work.
CLOSED SESSION REPORT:
City Attorney/Authority Counsel Bettenhausen stated that there was one (1) item on the Closed Session agenda, the City Council discussed the item, and there was nothing further to report.
CITY ADMINISTRATOR REPORT:
City Administrator Arrula welcomed and introduced four (4) new City of Placentia employees.
Police Officer Brandon Kim. Brandon attended Cal State Fullerton and graduated with a bachelor's degree in criminal justice. He was hired by Placentia Police Department as a police academy trainee in June of 2022 and attended the Golden West Police Academy and graduated in December 2022.
Digital Media Analyst Jeffrey Cortez. Jeff started as a freelance photographer 10 years ago as a paparazzi photographer and eventually worked as a freelance videographer and video editor with the City of Rancho Cucamonga. He has also worked with Crate and Barrel, Stella Rosa and Punky Color.
Human Resources Analyst Margaret West. Margaret brings over 17 years of Human Resources experience in the public and private sectors. She spent six years at the Los Alamitos Unified School District as a Personnel Specialist handling employee benefits and risk management. More recently, she was the Office Manager at a law firm in downtown Los Angeles.
Payroll Technician Nikki Imamura Hurtado. Nikki graduated from Cal State Long Beach with her bachelor's degree in business administration and Cal Poly Pomona with her master's degree in accountancy. She previously worked in the construction industry processing payroll and union benefits for construction contractors. More recently, Nikki worked as a benefits reconciliation specialist for a third -party Benefits Service Administrator to the Los Angeles Department of Water and Power and the Los Angeles County Sheriff's Department.
ORAL COMMUNICATIONS:
Mayor Smith opened Oral Communications. City Clerk McKinnell stated that the City Clerk's Office had received no public comment and there were no members of the public wishing to speak.
CITY COUNCIL/BOARD MEMBER COMMENTS:
Councilmember Shader reported that she enjoyed playing bingo at the park with guests staying at the Navigation Center, noting that they had to leave the center for several hours while maintenance was performed. She also reported attending the top soccer event that is annually played in the city. The players are children and young adults of various ages, with disabilities. She also expressed appreciation to Grocery Outlet for their store fundraising efforts to raise $10,000 for Lot 318, a local non-profit in the City.
She also reported attendance at the following:
• Library Recognition Event for Joanne Martin
• Senior Community Center Blue Ribbon committee meeting • Southern California Edison government advisory panel meeting She promoted movies and concerts in the park mentioning that participants are encouraged to bring their own lawn chairs. Admission is free all summer long and snacks and refreshments are available for a nominal fee. The next concert in the park will be Thursday, July 27, 2023 at 6:30 p.m.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, July 25, 2023 Page 2 of 9
Mayor Pro Tem Yamaguchi thanked all who participated in the CERT Program. He recognized the retirement of Library President and Trustee Joanne Martin noting that she will be missed for her leadership and commitment to the library and City. He promoted National Night Out on August 1, 2023 from 5-8 p.m. at the Placentia Town Center and encouraged all to attend.
Mayor Smith reported attendance at the following:
• Top Soccer tournament
• Blue Ribbon Committee Meeting
• Joanne Martin Recognition Event
• Quarterly meeting with Supervisor Chaffee
He also expressed appreciation to Grocery Outlet for their fundraising efforts for Lot 318 and promoted free compost at the City's Corporate yard at 2999 La Jolla Street in Anaheim.
1. CONSENT CALENDAR (Items 1.a. through 1.o.):
Mayor Pro Tem Yamaguchi announced his abstention on Item No. 1.j. Motion by Shader, seconded by Yamaguchi, and carried a (3-0-2, Kirwin and Wanke absent) vote to approve the balance of the Consent Calendar items 1.a. through 1.o., as recommended. Item 1.j. was continued to a regular adjourned meeting on July 26, 2023.
1.a.
1.b.
1.c.
1.d.
Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 3-0-2, as recommended, Kirwin and Wanke absent) City Fiscal Year 2022-23 and 2023-24 Registers for July 25, 2023 Check Register
1) FY 22/23 - $1,119,736.40
2) FY 23/24 - $ 257,567.27
Electronic Disbursement Registers
Fiscal Impact:
1) FY 22/23 $ 303,747.51
2) FY 23/24 $ 1,115,148.38
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and Filed, as recommended)
Acceptance of Construction Work and Notice of Completion for the Santa Fe Avenue Outdoor Dining Platform Project
Fiscal Impact: Expense: $65,888.00 Original Construction Contract $13,177.60 Approved Change Order No. 1
$79,065.60 Total Construction Cost
Budgeted: $150,000.00 Community Development Block Grant Fund (302534-6401, 232502-6401)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Global Builders Inc., for the outdoor dining platform improvements on Santa Fe Avenue, for a grand total amount of $79,065.60; and 2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent) Acceptance of Construction Work and Notice of Completion for Old Town Placentia Facade Improvement Project
Fiscal Impact:
Expense:
$ 205,838.00 Original Construction Contract
$ 12,536.26 Contract Change Orders No. 1-3
$ 218,374.26 Total Construction Cost
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, July 25, 2023 Page 3 of 9
Budgeted: $ 226,421.80 Community Development Block Grant Fund (302535-6401 JL# 232501)
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by Loengreen Inc., for the Old Town Placentia Facade Improvement Project, for a grand total amount of $218,374.26; and 2) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Adopt Resolution No. R-2023-69, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
4) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent)
1.e.
1.f.
1.g.
Amendment to Joint Powers Agreement with Integrated Law & Justice Agency for Orange County
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve the Restated and Amended Joint Powers Agreement for Integrated Law & Justice Agency for Orange County (ILJAOC); and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent) Award of Construction Contract to Unlimited Environmental, Inc. for Demolition Work at 207 West Chapman Avenue
Fiscal Impact:
Expense: $60,000 Total Construction Contract Amount
S 6,000 Total Construction Contingency Amount
$66,000 Total Amount
Budget: $66,000 Affordable Housing Development Impact Fee Fund (682534-6099)
Recommended Action: It is recommended that the City Council:
1) Award a Construction Contract to Unlimited Environmental, Inc., for demolition work and asbestos abatement for 207 West Chapman Avenue in the amount of $60,000; and
2) Reject all other bids received and authorize return of the bid bonds; and 3) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $6,000 for a total construction contract not -to - exceed amount of $66,000; and
4) Adopt Resolution No. R-2023-68, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and §§1209 pertaining to appropriations for actual expenditures; and
5) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent) Resolution Adopting the Annual Statement of Investment Policy for Fiscal Year 2023-24
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution No. R-2023-66, a Resolution of the City Council of the City of Placentia, California, adopting the annual Statement of Investment Policy for the Fiscal Year 2023-24.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent) Placentia City Council/Successor Agency/ICDA/PPFA Minutes, July 25, 2023 Page 4 of 9
1.h.
Resolution Approving the Adoption of the Multiple Employer OPEB/Pension 115 Trust Administered by Shuster Advisory Group, LLC
Fiscal Impact: Estimated savings of $293,000 over 10 -years, $1.1 million over 20 -years, and $2.9 million over 30 -years
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution 2023-67 approving the adoption of the Multiple Employer OPEB/Pension 115 Trust administered by Shuster Advisory Group, LLC and the discontinuance of the City's current participation in the PARS Post -Retirement Health Care Plan Trust administered by Public Agency Retirement Services ("PARS") and U.S Bank; and
2) Direct staff to return to City Council with an update to Policy 431, "Section 115 Funding Policy", incorporating an OPEB and pension mitigation funding strategy. (Approved 3-0-2, as recommended, Kirwin and Wanke absent)
1.i. Award of Construction Contract to Mark Company Asphalt and Concrete for the Crowther Avenue Street Resurfacing Project, Project No. 1401 Fiscal Impact:
Expense: $259,865 Construction Contract
$ 25,986 Contingency Amount
Budgeted: $285,851 FY 2023-24 CIP Budget
(719800-6740 JL#24101)
Recommended Action: It is recommended that the City Council:
1) Approve a Public Works Agreement for Project No. 1401 with Mark Company Asphalt and Concrete for an amount not -to -exceed $259,865; and 2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount, or $25,986; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent)
1.j. Approval of Plans & Specifications and Award of Construction Contract to PCN3, Inc., for Phase II Construction of the Placentia Public Safety Center Project No. 5213
Fiscal Impact:
Expense: $ 9,888,000 Total Construction Contract Amount $ 988,000 Total Construction Contingency Amount
$10,876,000 Total Amount
Available
Budget: $21,616,963 Fiscal Year 2023-24 CIP Budget
Recommended Action: It is recommended that the City Council:
1) Approve the engineered and architectural construction plans & specifications prepared by PBK Architects, Inc., and approve a Public Works Agreement with PCN3 Inc. for the construction of Phase II of the Placentia Public Safety Center in the amount of $9,888,000; and
2) Reject all other bids received and authorize return of the bid bonds; and 3) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $988,000 for a total construction contract not -to - exceed amount of $10,876,000; and
4) Adopt Resolution No. R-2023-70, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and §§1209 pertaining to appropriations for actual expenditures; and
5) Authorize the City Administrator and/or his designee to execute all agreements in a form approved by the City Attorney.
(Item Continued to a Regular Adjourned meeting on July 26, 2023 at 5:00 p.m.) City Attorney Bettenhausen stated that the City's Charter requires three affirmative votes on this item which is not possible because of Mayor Pro Tem Yamaguchi's abstention. He recommended continuance of the item.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, July 25, 2023 Page 5 of 9
Motion by Shader, seconded by Smith, and carried a (2-0-1-2), Yamaguchi abstained, Kirwin and Wanke absent) vote to continue Item 1.j. to July 26, 2023 at 5:00 p.m.
1.k.
Amendment No. 1 to the Professional Services Agreement with Geocon West Inc., for Geotechnical Testing and Inspection Services for the Placentia Public Safety Center
Fiscal Impact:
Expense: $ 46,000 Amendment Increase
Available Budget: $ 5,007,150 FY 2022-23 CIP Budget
(105213-6850 JL# 229999-6850)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 1 to the Professional Services Agreement with Geocon West, Inc.; and
2) Authorize the City Administrator to execute the agreement amendment in a form approved by the City Attorney.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent) Purchase of Two (2) Public Works Service Trucks
Fiscal Impact:
Expense: $85,767.38 Total Purchase Price
Budget: $90,000.00 FY 2023-24 CIP Budget
(799800-6842, JL#24802)
Recommended Action: It is recommended that the City Council:
1) Approve the purchase of two (2) 2023 Ford F-150 Regular Cab work trucks from Fairway Ford in the amount of $85,767.38; and
2) Authorize the City Administrator and/or his designee to issue a purchase order to Fairway Ford for these vehicles and execute all necessary documents, in a form approved by the City Attorney.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent)
1.m. Amendment No. 4 to the Professional Services Agreement with the Placentia Yorba Linda Unified School District for the Provision of Two (2) School Resource Officers
Fiscal Impact:
Revenue: $250,000 (School District Reimburses 79% of School Resource Officers Actual Amount)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 4 to the Professional Services Agreement for the Provision of School Resource Officer Services with Placentia-Yorba Linda Unified School District based on a reimbursement formula as specified in the Agreement; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent)
1.n.
Resolution authorizing the temporary suspension of regulatory ordinances pertaining to the operation of the Placentia Rotary Club Cowabunga event on Saturday, September 16, 2023 at Kraemer Memorial Park.
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve an agreement in a form approved by the City Attorney with the Placentia Rotary Club to host the annual Cowabunga fundraising event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and
2) Adopt Resolution No. R-2023-71, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and
23.76.050 of the Placentia Municipal Code for the operation of the Cowabunga fundraising event on September 16, 2023, from 4:00 p.m. to 9:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Avenue.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent) Placentia City Council/Successor Agency/ICDA/PPFA Minutes, July 25, 2023 Page 6 of 9
1.o. Approval of LS -1 Option E Agreement with Southern California Edison Fiscal Impact: Estimated Savings: $2,356,340 net after recovery of initial capital investment over 20 years
Recommended Action: It is recommended that the City Council:
1) Approve the Southern California Edison Company Schedule LS -1 Option E, Energy Efficiency -Light Emitting Diode (LED) Fixture Replacement Rate Agreement; and 2) Authorize the City Administrator and/or his designee to execute the LS -1 Option E Agreement in a form approved by the City Attorney.
(Approved 3-0-2, as recommended, Kirwin and Wanke absent)
2. PUBLIC HEARINGS:
2.a. Annual Solid Waste Handling Services Rate Adjustment and Related Resolutions for Fiscal Year 2023-24
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Open the Public Hearing concerning the Solid Waste Handling Services, Rate Adjustment and related resolutions for Fiscal Year 2023-24; and 2) Receive the Staff Report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing and direct the City Clerk to tabulate the written protests and report the results of the tabulation to the City Council; and 4) Adopt Resolution No. R-2023-64, a Resolution of the City Council of the City of Placentia, California, approving the Amended Fee Schedule for Solid Waste Handling Services for Fiscal Year 2023-24; and
5) Adopt Resolution No. R-2023-65, a Resolution of the City Council of the City of Placentia, California, authorizing and determining residential solid waste handling service charges and directing placement thereof on the Orange County property tax rolls for Fiscal Year 2023-24; and
6) Approve Amendment No. 14 to the Amended, Revised and Restated Agreement for Solid Waste Handling Services between the City of Placentia and Republic Waste Services of Southern California, LLC; and
7) Authorize the City Administrator to execute all the necessary documents, in a form approved by the City Attorney.
Mayor Smith opened the Public Hearing at 7:30 p.m.
City Administrator Arrula introduced Senior Management Analyst Elsa Robinson to give a presentation on the Annual Solid Waste Handling Services Rate Adjustment and Related Resolutions for Fiscal Year 2023-24. Ms. Robinson noted that the City had received three (3) protest letters prior to the Public Hearing.
James Burandt inquired about implementation of SB 1383 and when the green waste containers would be available.
Mayor Smith stated that Staff would contact Mr. Burandt about his inquiry.
Mayor Pro Tem Yamaguchi commented on the City's current solid waste contract with Republic Services noting that the contract is due to end soon and the City would be able to renegotiate the contract or seek competitive bids.
Mayor Smith closed the Public Hearing at 7:40 p.m.
Motion by Shader, seconded by Smith, and carried a (3-0-2, Kirwin and Wanke absent) vote to approve Item 2.a., as recommended.
2.b. A Resolution of the City Council of the City of Placentia approving the issuance by the Placentia Public Financing Authority of not to exceed $10 Million of Placentia Public Financing Authority Lease Revenue Bonds (Public Safety Center Project) Series 2023a; approving the execution and delivery of related documents in connection with the offering and sale of such bonds; and authorizing other matters related thereto
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, July 25, 2023 Page 7 of 9
A Resolution of the Governing Board of the Placentia Public Financing Authority authorizing the issuance of not to exceed $10 Million of Placentia Public Financing Authority Lease Revenue Bonds (Public Safety Center Project) Series 2023a; and approving the execution and delivery of related documents in connection with the offering and sale of such bonds; and authorizing other matters related thereto Fiscal Impact:
Expense: Lease payments on lease revenue bonds in lieu of rental payments for current leased facility
Recommended Action: It is recommended that the City Council:
1) Open the Public Hearing concerning the sale of Lease Revenue Bonds to fund the construction of the Placentia Public Safety Center; and 2) Receive the Staff Report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing; and
4) Adopt Resolution R-2023-72 authorizing the issuance of bonds by the Placentia Public Financing Authority in an amount not -to -exceed $10 million, approving the form of the Indenture, Site Lease, Lease Agreement, Preliminary Official Statement, Bond Purchase Agreement and Continuing Disclosure Agreement; and 5) Authorize the City Administrator to execute all the necessary documents, in a form approved by the City Attorney.
Placentia Public Financing Authority
Recommended Action: It is recommended that the Placentia Public Financing Authority:
1) Adopt Resolution PPFA-2023-02 authorizing the issuance of bonds by the Placentia Public Financing Authority in an amount not to exceed $10 million and approving the form of the Indenture, Site Lease, Lease Agreement, Preliminary Official Statement, Bond Purchase Agreement and, Assignment Agreement; and
2) Authorize the Executive Director to execute all the necessary documents, in a form approved by the Authority's Counsel.
(Item Continued to a Regular Adjourned meeting on July 26, 2023 at 5:00 p.m.) Mayor Smith opened the Public Hearing at 7:46 p.m. and read the titles of Resolution Nos. R-2023-72 and PPFA 2023-02.
City Administrator Arrula introduced Larry Kosmont of Kosmont Companies to give a presentation on Public Hearing Item No. 2.b. related to financing for the Public Safety Center Project.
Councilmember Shader expressed her support for the bond issuance noting that the City's bond rating has improved which will save money in the long term. She commented on inflation and rising construction costs which were more than anticipated for this project. She expressed that the Public Safety facility will be a quality project for public safety members and the people of Placentia. She reiterated her support for the item noting that it is a good investment.
Mayor Pro Tem Yamaguchi expressed opposition for the project stating that it is not a correct use of public funds. He expressed concerns about diverting funds for deferred maintenance at City facilities and in the community.
Craig Green, former Councilmember and resident commented that he worked on the project during his tenure on the City Council and still believes it is a great project. He expressed support for the item and project noting that millions of dollars will be saved over the life of the project.
Mayor Smith expressed appreciation to Mr. Kosmont for his presentation and the good news about the City's bond rating.
Mayor Smith closed the Public Hearing at 8:10 p.m.
Motion by Shader, seconded by Smith, and carried a (2-1-2 (Yamaguchi voted no, Kirwin and Wanke absent) vote to approve Item 2.b. The motion failed.
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, July 25, 2023 Page 8 of 9
Motion by Shader, seconded by Smith, and carried a (2-1-2, Yamaguchi voted no, Kirwin and Wanke absent) vote to continue Item 2.b. to July 26, 2023 at 5:00 p.m.
REGULAR AGENDA:
3.a. Appointments to Fill Vacancies on One City Commission and One Committee Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Make the necessary appointments to fill the vacancies listed below:
a. One (1) vacancy on the Planning Commission
b. One (1) vacancy on the Senior Advisory Committee
2) Direct Staff to update the City's Master Commission and Committee vacancy list; and 3) Continue the Commission and Committee Application/Recruitment process for any remaining vacancies for future consideration of appointments. (Approved 3-0-2, Kirwin and Wanke absent), Thomas Ingalls appointed as Planning Commissioner and Juan Guerrero as pre -approved Planning Commissioner; Jodi Stout -Ward appointed to Senior Advisory Committee and Marie Wahbeh as pre -approved Senior Advisory Committee member Councilmember Shader expressed appreciation to all the individuals who applied for the open positions. She nominated Thomas Ingalls for Planning Commissioner and Juan Guerrero as a pre - approved member should a vacancy arise. Councilmembers voted unanimously (Kirwin and Wanke absent) to approve the appointments.
Mayor Pro Tem Yamaguchi nominated Jody Stout -Ward as a member of the Senior Advisory Committee and Marie Wahbeh as a pre -approved member to the Committee should a vacancy arise.
Councilmembers voted unanimously (Kirwin and Wanke absent) to approve the appointments.
City Attorney Bettenhausen explained that if there is a vacancy, the pre -approved members would need to be formally be appointed via a Consent Calendar item.
Mayor Smith noted that one of applicants was in the Council Chambers and expressed appreciation for their interest.
CITY COUNCIL/BOARD MEMBERS REQUESTS:
Mayor Pro Tem Yamaguchi requested that Staff confirm that the organics waste webpage is visible on the City's social media site. He also requested that Staff create a FAQ page on the LED conversion project.
Mayor Smith requested that an item be agendized to appoint members to the Blue Ribbon Committee for the Senior Center in Districts 2 and 5. He noted that JoAnne Martin (District 5) is no longer on the Committee and Councilmember Kirwin should have the opportunity to appoint an individual for his District (District 2).
ADJOURNMENT:
The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:15 p.m. to a regular adjourned City Council meeting on Wednesday, July 26, 2023 at 5:00 p.m.
ATTEST:
Robert S. McKinnell, City Clerk/
Agency Secretary
Ward L. Smith, Mayor/Apotlitilair
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