Agenda packet — Placentia City Council, September 5, 2023 (part 1 of 4)

Mayor Ward L. Smith
District 5
Mayor Pro Tem Jeremy B. Yamaguchi
Councilmember
District 3
Kevin Kirwin
Councilmember
District 2
Rhonda Shader
Councilmember
District 1
Chad P. Wanke
Councilmember
District 4
Robert S. McKinnell
City Clerk
Kevin A. Larson
City Treasurer
Damien R. Arrula
City Administrator
Christian L. Bettenhausen
City Attorney
City of Placentia
401 E. Chapman Avenue
Placentia, CA 92870
Phone: (714) 993-8117
Fax: (714) 961-0283
Email:
[email protected]
Website: www.placentia.org

REVISED
Regular Meeting Agenda
September 5, 2023
Placentia City Council
Placentia City Council Acting as Successor Agency to the Placentia Redevelopment Agency
Placentia Industrial Commercial Development Authority
Placentia Public Financing Authority
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Copies of all agenda materials are available for public review in the Office of the City Clerk, online at www.placentia.org , and at the Placentia Library Reference Desk.

Persons who have questions concerning any agenda item may call the City Clerk's Office, (714) 993-8231, to make inquiry concerning the nature of the item described on the agenda.

Procedures for Addressina the Council/Board Members
Any person who wishes to speak regarding an item on the agenda or on a subject within the City's jurisdiction during the "Oral Communications" portion of the agenda should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE that portion of the agenda is called. Testimony for Public Hearings will only be taken at the time of the hearing. Any person who wishes to speak on a Public Hearing item should fill out a "Speaker Request Form" and give it to the City Clerk BEFORE the item is called.

The Council and Board members encourage free expression of all points of view. To allow all persons the opportunity to speak, please keep your remarks brief. If others have already expressed your position, you may simply indicate that you agree with a previous speaker. If appropriate, a spokesperson may present the views of an entire group. To encourage all views, the Council and Board discourage clapping, booing or shouts of approval or disagreement from the audience.

PLEASE SILENCE ALL PAGERS, CELL PHONES, AND OTHER ELECTRONIC EQUIPMENT WHILE COUNCIL AND BOARD MEMBERS ARE IN SESSION.

Special Accommodations
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at (714) 993-8231.

Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility.
(28 CFR 35.102.35.104 ADA Title II)
In compliance with California Government Code § 54957.5, any writings or documents provided to a majority of the City Council regarding any item on this agenda that are not exempt from disclosure under the Public Records Act will be made available for public inspection at the City Clerk's Office at City Hall, 401 East Chapman Avenue, Placentia, during normal business hours.

Study Sessions are open to the public and held in the City Council Chambers or City Hall Community Room. Executive Sessions are held in the Council Caucus Room. While the public may be in attendance during oral announcements preceding Executive Sessions, Executive Sessions are not open to the public.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023

Page 1 of 6 ends

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA - CLOSED SESSION
September 5, 2023
5:30 p.m. – City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
ORAL COMMUNICATIONS:

At this time, the public may address the City Council and Boards of Directors concerning any items on the Closed Session Agenda only. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

The City Council and Boards of Directors will recess to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

1. Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Damien Arrula, City Administrator Alice Burnett, Director of Human Resources
Employee Organization: Placentia Police and Fire Management Association (PPFMA)

2. Pursuant to Government Code Section 54956.8:

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 120 S. Bradford Avenue
110 S. Bradf r APN: 339 052 24 & 312 S. McIr so
APN: 179-393 10
City/Agency Negotiator: Damien R. Arrula, City Administrator/Executive Director Negotiating Parties: Placentia Chamber of Commerce
Under Negotiation: Price and Terms of Payment

3. Pursuant to Government Code Section 54956.9(d)(4)
CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION
Potential initiation of litigation: (One case)
RECESS: The City Council and Boards of Directors will recess to their 7:00 p.m. Regular Meeting.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 2 of 6

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA
September 5, 2023
7:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER:

ROLL CALL:

Councilmember/Board Member Kirwin
Councilmember/Board Member Shader
Councilmember/Board Member Wanke
Mayor Pro Tem/Board Vice Chair Yamaguchi
Mayor/Board Chair Smith
INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Firefighter Charles Navarro
PRESENTATIONS:
a. Certificate of Appreciation to Claudia Bonilla Keller Presenter: Mayor Smith and City Council Members
b. Proclamation of September 2023 as Hunger Action Month Presenter: Mayor Smith
Recipient: Matthew Hurley, Orange County Food Bank
c. Proclamation of September 2023 as World Alzheimer's Awareness Month Presenter: Mayor Smith
Recipient: Kristen Maahs, Associate Director of Community Outreach & Advocacy, Alzheimer's Association, Orange County Chapter d. Proclamation of September 2023 as Service Club Month Presenter: Mayor Smith
CLOSED SESSION REPORT:

CITY ADMINISTRATOR REPORT:

ORAL COMMUNICATIONS:

At this time, the public may address the City Council and Boards of Directors concerning any agenda item, which is not a public hearing item, or on matters within the jurisdiction of the City Council and Boards of Directors. There is a five (5) minute time limit for each individual addressing the City Council and Boards of Directors.

CITY COUNCIL/BOARD MEMBER COMMENTS:

1. CONSENT CALENDAR (Items 1.a. through 1.i.):

All items on the Consent Calendar are considered routine and are enacted by one motion approving the recommended action listed on the Agenda. Any Member of the City Council and Boards of Directors or City Administrator may request an item be removed from the Consent Calendar for discussion. All items removed shall be considered immediately following action on the remaining items.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 3 of 6

1.a.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve

1.b. Minutes
City Council/Successor/ICDA/PPFA Regular and Special Meetings:

April 19 -December 6, 2022
Recommended Action: Approve

1.c.

City Fiscal Year 2023-24 Registers for September 5, 2023 Check Register
Fiscal Impact:
1) FY 22/23 - $3,073,122.29
2) FY 23/24 - $4,191,480.05
Electronic Disbursement Register
Fiscal Impact:
1) FY 22/23 - $ 436,624.72
2) FY 23/24 - $ 3,016,604.06
Recommended Action: It is recommended that the City Council:
1) Receive and file

1.d. Tentative Parcel Map (TPM) No. 2023-113 Pertaining to the Subdivision of an +/- 0.47 Acre Lot into Two Parcels located adjacent to 1278 Vina Del Mar Avenue within the R-1 (Single -Family Residential) Zoning District Fiscal Impact: Approximately $46,798 of total development impact fee revenue prior to construction of two new single-family residences
Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2023-73, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map No.

TPM 2023-113 pertaining to the subdivision of property located adjacent to 1278 Vina Del Mar Avenue (Assessor's Parcel Number 341-022-10) and making findings in support thereof.

1.e.

Resolution establishing the number for the Blue -Ribbon Committee members at eleven (11) and appointments to the Committee for the Senior/ Community Center Project for Council Districts Two (2) and Five (5) Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Formally accept Mrs. Jo -Anne Martin's resignation from the Blue -Ribbon Committee; and
2) Adopt Resolution No. R-2023-74, A resolution of the City Council of the City of Placentia, California establishing the number for the Blue -Ribbon Committee members at eleven (11) members; and
3) Approve the appointment of Mr. Joe Rasic to serve on the Senior/Community Center Blue -Ribbon Committee in representation of Council District two (2) per the recommendation of Council Member Kirwin; and
4) Approve an appointee to serve on the Senior/Community Center Blue -Ribbon Committee in representation of Council District Five (5) per the recommendation of Mayor Ward Smith.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 4 of 6

1.f. Acceptance of Construction Work and Notice of Completion for the Fiscal Year 2021-22 Arterial Roadway Rehabilitation Project, City Project No. 1201 Fiscal Impact: Expense: $5,449,254.20 Original Construction Contract $ 297,375.56 Approved Change Orders
$ 212,362.50 CM/Inspection Services
$5,958,992.26 Total Construction Cost
Budgeted: $6,070,408.06 FY 2022-23 & 2023-24
CIP Project Budget
Recommended Action: It is recommended that the City Council:
1) Accept the work performed by All American Asphalt for construction of the Fiscal Year 2021-22 Arterial Roadway Rehabilitation Project, City Project No. 1201 for a grand total amount of $5,746,629.76; and
2) Approve Resolution No. R-2023-75, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2023-24 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.

1.g.

Facade Improvement Program Reimbursement Agreement for Phase 2 of the 101 W. Santa Fe Avenue Facade Improvement Project
Fiscal Impact: Expense: $ 168,300 Grant Award
Budgeted: $ 190,291 Community Development Block Grant
Fund (302535-6401 JL#232501)
Recommended Action: It is recommended that the City Council:
1) Approve a Facade Improvement Program Agreement for Phase 2 of the Old Town Placentia Facade Improvement Project at 101 W. Santa Fe Avenue; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents including the Old Town Placentia Facade Program documents, in a form approved by the City Attorney.

1.h. FY 2023-24 First Quarter Budget Report
Fiscal Impact:

Fund Revenues
(Including Transfers -In)
General Fund
Special Revenue
Capital Projects
Enterprise Funds
Internal Service Fund
Total
$ 2,808,065
$ 1,898,611
$ 4,194,362
$ 929,800
$ 0
$ 15,138,175
Appropriations
(Including Capital
& Transfers -Out)
$ 4,732,930
$15,614,940
$ 3,704,252
$ (707,039)
$ 0
$ 22,916,358
Recommended Action: It is recommended that the City Council:
1) Approve the First Quarter Budget Report and adopt Resolution No. R-2023-76, amending the City's FY 2023-24 Budget; and
2) Approve the corrected Salary Master Schedule.

1.i. City Response to Grand Jury Report Entitled: " Welcome to the Neighborhood" are cities responsibly managing the integration of group homes? Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the City's response to the Grand Jury Report; and 2) Direct Staff to submit the letter to the Presiding Judge of the Orange County Grand Jury, to be signed by Mayor Smith.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 5 of 6

2. PUBLIC HEARINGS: None

3. REGULAR AGENDA:

3.a. Police Department 2021-2022 Biennial Report
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file a copy of the completed Biennial Report and Chief Butts' presentation introducing the report.

3.b. Introduction of PulsePoint Respond App
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file Chief Dobine's presentation introducing the app.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Council/Board Members may make requests or ask questions of Staff. If a Council/Board Member would like to have formal action taken on a requested matter, it will be placed on a future Council or Board Agenda.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors will adjourn to a regular City Council meeting on Tuesday, September 19, 2023 at 5:30 p.m.

Adjourned in Memory of
Mary Ziegler, wife of former Mayor and Councilmember George Ziegler (1982-1988)

TENTATIVE AGENDA FORECAST
The Tentative Agenda Forecast is subject to change up until the posting of the Agenda for the Council Meeting listed below:
• Purchase of one Ford Lightning Truck for Public Works Department • Purchase of Office Furnishings for the Placentia Public Safety Center • PSA: Engineering Design Services for the FY 23-24 Street Resurfacing Project • Construction Contract for Phase la of the Citywide Wayfinding Program • Senior Center/Community Center Update
• Fire Department Biennial Report
• OPEB Mitigation Plan - 115 Trust Update
• Study Session: Ad -Hoc Committee and Commission Update

CERTIFICATION OF POSTING
I, Carole M. Wayman, Deputy City Clerk of the City of Placentia and Assistant Secretary of the Industrial Commercial Development Authority, the Successor Agency, and the Placentia Public Financing Authority hereby certify that the Revised Agenda for the September 5, 2023 meetings of the City Council, Successor Agency, Industrial Commercial Development Authority, and the Placentia Public Financing Authority was posted on August 30, 2023.

Carole M. Wayman
Deputy City Clerk
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 5, 2023 Page 6 of 6

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA - CLOSED SESSION
April 19, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of February 9, 2022 it was reported that the COVID-19 pandemic had killed more than 81,811 Californians. Social distancing measures decrease the chance of the spread of COVID-19.

Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Council Members may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.

How to Observe the Meeting
To maximize public safety while maintaining transparency and public access, in addition to being open to the public, all City Council meetings are available to view live on AT&T U -verse (Channel 99), Spectrum (Channel 3), and online at www.Dlacentia.ora/Dctv .

How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aDlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi (remotely), Wanke, Shader ABSENT: None
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 1 of 15

ORAL COMMUNICATIONS:

Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 312 S. Melrose Street
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Damien R. Arrula, City Administrator Under Negotiations: Price and Terms of Payment

2. Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 320 S. Walnut Avenue
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Mission De Fe, Property Owner
Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi (remotely), Wanke, Shader ABSENT: None
STAFF PRESENT:

1. Presentation on 2022 Placentia Youth Basketball Championship Teams Presenter: Mayor Shader and Community Services Coordinator Matt Brand Mayor Shader introduced Community Services Supervisor Brandon Messer who gave a presentation on 2022 Placentia Youth Basketball Championship Teams and introduced the team members as Mayor Shader presented awards to each member of the team for their participation of winning the 2022 Placentia Youth Basketball Championship.

2. Presentation on April 29, 2022 as Arbor Day
Presenter: Mayor Shader and Public Works Management Analyst Elsa Robinson Mayor Shader congratulated and presented a certificate of recognition to Elsa Robinson. Ms. Robinson gave a brief presentation regarding the Urban Forest Program and its 3rd year tree planting celebration.

3. Citizens' Oversight Committee Update
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 2 of 15

Presenter: Glenn Casterline, Citizens' Oversight Committee Member

4. Proclamation of April 2022 as Donate Life Month
Presenter: Mayor Shader and Rene Sorrentino, OneLegacy Ambassador Mayor Shader presented the proclamation to Rene Sorrentino who briefly described how an organ donation saved her life and inspired her to be an ambassador for Donate Life California.

Mayor Shader introduced Measure U Citizens' Oversight Committee Member Glenn Casterline who gave a report and update on Measure U - Interdepartmental Policy 460.

Mr. Casterline displayed a PowerPoint presentation on suggested revisions to Policy 460 which established a General Fund Reserve Policy. The Committee reviewed the Policy to identify areas for possible revision and/or clarification. All revisions to the policy require 4/5th vote of City Council.

The policy created a general fund reserve and established revenue allocation guidelines. The policy established the allocation of Measure U revenue to be placed in different accounts. Fifty percent going to infrastructure, twenty percent going to employee retention, ten percent for post -employment and twenty percent to the general fund. First, it would be running through surplus and the second would be allocation of new ongoing revenue with respect to Measure U.

The Oversight Committee recommends the City clarifies the language regarding allocation of funds depending upon satisfaction of the reserve level goal and add specific language to cover maintaining or replenishing scenarios. The Oversight Committee also suggests that the City adjust the allocation levels depending upon reserve level status to reflect discretionary nature of allocation categories. The recommendations are suggested allocations that the general fund reserves continue to go to ten percent and borrow that ten percent from the infrastructure. Instead of the infrastructure being at sixty percent it will go down to fifty percent and the general fund will go to ten percent. The other percentages remain the same. The other idea is creating a third waterfall if we met the reserve requirements and we had to draw upon the reserves. The recommendation is employee retention is still going to be very important even during times you have economic crisis. Borrowing from ten percent of our infrastructure and put that ten percent into the employee retention, the idea is to do two things during this difficult time.

Maintain City services by not having to lay employees off and at the same time putting money back on those reserves.

In conclusion, the Oversight Committee is asking Council to receive and file; to provide direction to City Staff regarding the desire to follow-up on the recommendations to revise and update policy and have the Oversight Committee work with City staff to draft specific language to modify however the City Council may direct.

Mayor Shader expressed her appreciation and thanked Mr. Casterline and the Committee for thoughtfully reviewing the policy and giving a great presentation. Mayor Shader directed City Administrator Arrula to bring back as a future agenda item to go over Staff changes, and what the ramification will be.

Councilmember Yamaguchi would like to bring this item back and look at it further and thanked Mr.

Casterline on his thoroughness and effective summary of the detailed report.

Mayor Pro Tem Wanke would like Staff's review to include all recommendations made by the Committee for discussion, to review each one individually and discuss the merits of each point.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen stated that there were two (2) items on the Closed Session agenda and Council provided direction and there was nothing further to report.

CITY ADMINISTRATOR REPORT
City Administrator Arrula introduced Human Resources Analyst Jo Baez. Jo previously worked for the City of Chino Hills in the City Managers office and is currently working on her Master's Degree in Public Administration.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 3 of 15

Mr. Arrula also acknowledged a team member that will be retiring this week, Deputy City Clerk Karen O'Leary. Karen has been working with the City of Placentia since 2018, before joining, Karen was a City Clerk Specialist for the City of Brea. We will miss her and wish her the best.

ORAL COMMUNICATIONS: None.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Yamaguchi commented on his attendance of the groundbreaking for the new project the Hudson. He wanted to congratulate the Development Services team for getting that project processed.

Councilmember Yamaguchi also attended a PARC Commission meeting last week and commended them for their work with Park renovations throughout the city.

Councilmember Smith invited residents and businesses to participate in the Legacy Brick Program. As part of the restoration of the Kraemer Memorial Park Dolphin Fountain in partnership with the Placentia Community Foundation to incorporate a legacy brick dedication program. The City and Foundation will soon be selling personalized commemorative bricks to the community for installation in the fountain plaza area as part of this legacy project. Brick sales are scheduled to begin by April 25th and cost $130 each. Placentia seniors (65+) can purchase a brick for $95. For questions about the Legacy Brick Program, visit www.Dlacentia.ora/leaacvbrick or contact Community Services at (714) 993-8232.

Councilmember Smith commented on his attendance with Councilmember Green and City Staff at the Joint Use meeting between the City and the Library Staff going over programing operations and facility needs. Councilmember Smith also attended the Easter Eggcitement, which was a well -attended Library event backed by the City of Placentia and the Community Services Group did a great job. Councilmember Smith attended the Hudson groundbreaking and the development event along with Councilmember Yamaguchi and other Councilmembers that brings much needed opportunities to those neighborhoods.

He attended the Islamic Center of Yorba Linda Inter -Faith Council meeting, participated in their Iftar meal at the end of Ramadan and it was well attended event with other Electeds from other Cities and other faith -based organizations.

Councilmember Smith offered a special thanks to the Police Department, they did a presentation in their Roll Call room on AB41 and in a grander sense of transparency in what's going on, I want to thank Sergeant MacCubbin, Captain Perry, Captain McElhinney, Detective Martinez and other PD Staff. They talked about the use of equipment, the application of how they are used and the intent behind it. He attended the park renovation ribbon cutting, the First Responder Park on Valencia was great.

Councilmember Smith commented on his attendance of the California League of Cities discussion on Senior Centers, Senior programming and what that looks like today.

Councilmember Green announced that the City, in partnership with Republic Services, would be hosting a Community Cleanup event on Thursday, April 21, 2022, from 3:00 to 6:00 p.m. at Tri -City Park. The event would be a free bulky -item drop-off event and a Meet & Greet with City and Republic Services staff featuring a Touch -A -Truck station and an information booth. The event would be on a first come, first served basis, with proof of residency required. No drop-offs would be accepted after 6:00 p.m., and the event may end early if capacity was reached. Those interested could contact Public Works at (714) 993-8123 or at [email protected].

Councilmember Green noted he wanted to thank Karen O'Leary for all her work and services since she's been at the City.

Councilmember Green commented on his attendance on the Ribbon Cutting, Grand Opening of Pizza Rabbits at Yorba Linda and Kraemer. He participated in a free Community Shredding and E -Waste Recycling event at the Civic Center and was able to get rid of 2 large boxes. He attended an Orange County Mosquito Vector Control District meeting and thanked the Director Rick Howard.

Councilmember Green noted his attendance at the Fire Department Phase I at the First Responders Park on Valencia. Attended the 57 Anniversary of Taci Paki, had lunch with Congresswoman Young Kim, her staff and with Mayor Shader. Councilmember Green commented that April 28th is Holocaust Remembrance Day.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 4 of 15

Mayor Pro Tem Wanke noted his attendance at Ribbon Cutting Event at Koch Park, he appreciates all the City invested making the park come back to life. We have first phase and the additional second phases will be forthcoming. He also attended the Tiny Tots program, which was a great turnout from the neighborhood, City Council and First Responders.

Mayor Pro Tem Wanke attended a ribbon cutting on the Hudson and stated that it is a great improvement and will give us more variety and we'll have new housing opportunities to give the City of Placentia.

Mayor Shader noted the Community Services team had a lot going on, made everything very special and worked very hard to have new parks.

Mayor Shader enjoyed welcoming Congresswoman Young Kim on Friday into our City, she came with the purpose of thanking two of our downtown businesses and their contributions to the community.

Mayor Shader conveyed that she also wanted to wish Karen O'Leary well on her retirement, she had been very valuable to the City Council as a whole and having a great right hand keeping the Council on point.

1. CONSENT CALENDAR (Items 1.a. through 1.I.):

Motion by Green, seconded by Smith, and carried a (5-0) vote to approve the remaining Consent Calendar items., as recommended.

1.a.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)

1.b. Minutes
Regular City Council Meeting: April 5, 2022
City Council Special Meeting: April 12, 2022
Recommended Action: Approve
(Approved 5-0, as recommended)

1.c.

City Fiscal Year 2021-22 Register for April 19, 2022
Check Register
Fiscal Impact: $2,778,145.99
Electronic Disbursement Register
Fiscal Impact: $1,257,226.31
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Approved 5-0, as recommended)

1.d. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings during the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-19, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency. (Approved 5-0, as recommended)

1.e.

Fiscal Recap of 2021 Heritage Festival and Approval of 2022 Event Fiscal Impact: 2021 Expense: $ 104,568
2021 Staff Cost: $ 32,200
2021 Supplies Cost: $ 72,368
2021 Revenue: $ 23,474
2022 Expense: $ 75,600
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Total Event Cost
Includes All City Staff
General Fund
Estimated Supply/Equipment
Expenditures for FY 2022-23

Page 5 of 15 ends

Recommended Action: It is recommended that the City Council:
1) Approve the Heritage Committee's recommendation of event date and location for the 2022 Heritage Parade and Festival; and
2) Consider the Heritage Committee's request for the City to fund $75,600 for the 2022 Heritage Festival in the Fiscal Year 2022-23 budget.
(Approved 5-0, as recommended)

2. PUBLIC HEARING:

2.a. Continued Public Hearing: Adoption of Proposed Overhead Cost Allocation Study and Comprehensive Fee and Rate Schedule
Fiscal Impact: The proposed fee changes as of July 1, 2022, are intended to recover the cost of providing existing services associated with those fee -related regulatory functions and other programs.

Recommended Action: It is recommended that the City Council:
1) Continue the Public Hearing to consider amending the Placentia Comprehensive Fee Schedule for certain fees, rates, and charges for various City user services; and 2) Receive the Staff report, consider all public testimony, and discuss the proposed fees; and
3) Close the public hearing; and
4) Adopt Resolution No. R-2022-17, a Resolution of the City Council of the City of Placentia, California, establishing and adopting certain City fees, rates, and charges for various City services with an effective date of July 1, 2022, for Fiscal Year 2022-23. (Approved 4-0-1, as recommended, Wanke absent)
Mayor Shader opened the continued Public Hearing at 8:10 p.m.

Mayor Shader mentioned we took this presentation, we heard this presentation, and continued the Item 2. Public Hearing 2.a. to give the utilities agencies and members of the public time to understand and comprehend it. We allowed time for that and asked Mr. Schroeder if he had anything he wanted to offer the Council tonight.

ClearSource Senior Consultant David Schroeder responded, we met with various residents, including the utilities to address their concerns and questions, and Staff recommendation is as it is written this evening.

City Clerk McKinnell asked if there were any members of the public that that would like to comment and stated there is none. City Clerk McKinnell noted that the City Clerk's Office had received (1) electronic communication for public comment from the Building Association of Southern California Orange County Chapter for Item 2.a. and read it for the record.

Mayor Shader closed the public hearing at 8:20 p.m.

Motion by Green, seconded by Smith, and carried a (4-0-1, Wanke Absent) vote to approve Item 2.a., adoption of Proposed Overhead Cost Allocation Study and Comprehensive Fee and Rate Schedule.

2.b. Annual Update Regarding Citywide Development Impact Fees, Transit Oriented Development Packinghouse District Development Impact Fees, and Residential Affordable Housing Impact Fees for Cost Recovery
Fiscal Impact: These Development Impact Fees are established for cost recovery or statutory purposes only. There is no immediate fiscal impact associated with the recommended actions. The adoption of revised development impact fees and residential affordable housing impact fees will not have an immediate impact on revenues to the City until effective 60 days subsequent to adoption. This update essentially adjusts the fees commensurate with the Construction Cost Index (CCI), and therefore, does not provide unanticipated revenue, rather adjusts revenue commensurate with CCI.

Recommended Action: It is recommended that the City Council:

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 6 of 15

1) Open the public hearing concerning the Citywide Development Impact Fee Schedule, the Transit -Oriented Development (TOD) Packing House Development Impact Fee Schedule, and the Residential Affordable Housing Impact Fee Schedule; and 2) Receive the staff report, consider all public testimony, ask questions of Staff; and 3) Close the public hearing; and
4) Find that the recommended actions are exempt from CEQA pursuant to Sections 15378(b)(4), 15061(b)(3), and 15273 of the CEQA Guidelines, Section 21065 of the Public Resources Code, and the City of Placentia Local Guidelines for implementing CEQA; and
5) Adopt Resolution No. R-2022-21, a Resolution of the City Council of the City of Placentia, California, approving updated Development Impact Fees to financially mitigate impacts to parks and recreational facilities, sewer facilities, transportation infrastructure, storm drain facilities, and public safety, and Quimby in -lieu fees; and 6) Adopt Resolution No. R-2022-22, a Resolution of the City Council of the City of Placentia, California, approving updated Development Impact Fees to finance mitigation of impacts to sewer facilities, traffic and transportation infrastructure, and streetscape infrastructure in the Transit Oriented Development area; and 7) Adopt Resolution No. R-2022-23, a Resolution of the City Council of the City of Placentia, California, approving updated Citywide Residential Affordable Housing Impact Fees for residential developments.
(Approved 5-0, as recommended)
Mayor Shader opened the Public Hearing at 8:21 p.m.

City Administrator Arrula introduced Director of Development Services Lambert to provide a presentation on the Annual Update Regarding Citywide Development Impact Fees update.

Development Services Director Lambert gave a brief presentation on the Annual Update Regarding Citywide Development Impact Fees which included Transit Oriented Development Packinghouse District Development Impact Fees, and Residential Affordable Housing Impact Fees, which were established and retooled in 2017. Between 2017 and 2020 the City did not perform an update, so in 2021 City Council did update fees by the construction cost index from 2017 to 2021. The Council adopted an ordinance clarifying Impact Fees are collected and updated annually.

Mayor Shader asked if Council had questions.

Mayor Pro Tem Wanke asked for projects that have been submitted, do we have the ability to grandfather those projects.

Development Services Director Lambert responded, not unless there is a Development Agreement or other Conditions of Approval in place that are set forth. They're due at the time of issuance of building permits.

Mayor Pro Tem Wanke stated, we had discussion last year to make this fair for projects that were underway.

Development Services Director Lambert responded, applicants can lock themselves in by paying before or when they are issued building permits and they are aware in the condition of approval. There is language in our ordinance that the applicant would have the opportunity to ask to pay per phase structure for instance or all at once.

City Clerk McKinnell stated that the City Clerk's Office had received no electronic communications for Item 2.b.

Mayor Shader closed the public hearing at 8:31 p.m.

Motion by Smith, seconded by Green, and carried a (5-0) vote to approve Item 2.b., the Annual Update Regarding Citywide Development Impact Fees, Transit Oriented Development Packinghouse District Development Impact Fees, and Residential Affordable Housing Impact Fees for Cost Recovery.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 7 of 15

2.c. Public Hearing to Approve Agreement with Two Franchise Vehicle Dealers in Placentia for the Establishment of the Resident Vehicle Rebate Program as Part of the City's Buy Local Incentive Program
Fiscal Imgact: Estimated Expenditures of up to $120,000 Annually (Not to Exceed $360,000 over a 3 -Year Term)
Recommended Action: It is recommended that the City Council:
1) Open the public hearing pursuant to California Government Code 53083 to consider the terms of the Economic Development Subsidy Report; and
2) Receive the staff report, consider all public testimony, ask any questions of Staff; and 3) Close the public hearing; and
4) Authorize the City Administrator to execute the participation agreement with Penske Audi North OC and Fairway Ford to establish the Resident Vehicle Rebate Program for the period of May 1, 2022 to April 30, 2025, for a total of $120,000 per year, for an amount not to exceed $360,000 over a three-year period, subject to non -substantive changes approved by the City Administrator and City Attorney; and 5) Approve Resolution No. R-2022-20, a Resolution of the City Council of the City of Placentia, California, authorizing a budget amendment in Fiscal Year 2021-22 in compliance with City Charter of the City of Placentia Sections 1206 and 1209 pertaining to appropriations for actual expenditures to allocate funds in the amount of $20,000 from the General Fund Reserve for Appropriation (Account No. 102534-6363) for the Resident Vehicle Rebate Program; and
6) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Mayor Shader opened the Public Hearing at 8:32 p.m.

City Administrator Arrula introduced Jeanette Ortega, Assistant to the City Administrator/Economic Development Manager. Mr. Lambert will come and speak on the additional two items related to the Placentia Buy Local Incentive Program.

Ms. Ortega gave a brief presentation the City's Buy Local Incentive Program as a means to spur growth of the local tax base and to encourage Placentia residents to buy local by creating specific incentive programs aimed to entice residents to buy their products in Placentia. The Resident Vehicle Rebate Program has been developed to incentivize Placentia residents to purchase or lease a vehicle from a franchise vehicle dealer, Fairway Ford or Audi North Orange County in Placentia, by offering a $500 rebate for vehicles purchased/leased with a minimum sales price of $25,000. The program will begin on May 1, 2022 and continue for a three-year period, ending on April 30, 2025. The annual allocation for this program is $120,000 and may not exceed a total of $360,000 over the three-year term of the agreement.

City Clerk McKinnell stated that the City Clerk's Office had received no electronic communications for Item 2.c.

Mayor Shader closed the public hearing at 8:37 p.m.

Motion by Wanke, seconded by Green, and carried a (5-0) vote to approve Item 2.c., to approve Agreement with Two Franchise Vehicle Dealers in Placentia for the Establishment of the Resident Vehicle Rebate Program as Part of the City's Buy Local Incentive Program.

2.d. Introduction and First Reading of Ordinance No. 0-2022-04, Whereby Chapter

23.90 of the Municipal Code Shall Be Amended Regarding the Standards and Regulatory Requirements of Temporary Advertising Devices (Zoning Code Amendment 2022-01)
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Open the public hearing concerning Ordinance No. 0-2022-04; and Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 8 of 15

2) Receive the staff report, consider all Public Testimony, ask any questions of Staff; and 3) Close the public hearing; and
4) Find that adoption of Zoning Code Amendment No. 2022-01 is categorically exempt from environmental review and direct Staff to file a Notice of Exemption, pursuant to CEQA Section 15061(b)(3); and
5) Waive full reading, by title only, and introduce for first reading, Ordinance No. 0-2022- 04, an Ordinance of the City Council of the City of Placentia, California, finding that approval of Zoning Code Amendment No. 2022-01 is exempt from the California Environmental Quality Act (CEQA) Pursuant To CEQA Section 15061(B)(3) and approving Zoning Code Amendment No. 2022-01 amending Title 23 (Zoning Ordinance) of the City of Placentia Municipal Code regarding the standards and regulatory requirements of temporary advertising devices as defined In Chapter 23.90 Signs - Advertising Structures; and
6) Adopt Resolution No. R-2022-24, a Resolution of the City Council of the City of Placentia, California, establishing a temporary planning permit fee waiver and building permit fee waiver to promote and incentivize new signage at businesses citywide as part of the Placentia Buy Local incentive program.
(Approved 4-1, as recommended, Yamaguchi voted no)
Mayor Shader opened Public Hearing at 8:36 p.m.

Development Services Director Lambert gave a brief presentation on the Placentia Buy Local Incentive Program, which will includes several different components intended to boost Economic Development citywide. One of the anticipated components of the Buy Local Program will incentivize businesses to upgrade their permanent signs and a Resolution waiving certain Planning and Building permit fees has been prepared to initiate this component of the program. Another component of the program relates to temporary signs (banners, etc.).

Placentia Buy Local Incentive Program as it relates to signage, the aforementioned issues surfaced, and Staff was directed to prepare an ordinance to clarify the temporary sign regulations citywide. The proposed, amended banner regulations will provide clarification for businesses regarding the placement of temporary banners and other temporary signs. He noted the addition of additional language to Section

23.90.100 - Prohibited Uses on page five (5) of the Ordinance and read the changes into the record.

City Attorney Bettenhausen noted that he had reviewed and supports the additional language, which will provide additional clarification.

Mayor Shader asked if Council had questions on this item.

Councilmember Yamaguchi stated that he is not in favor of the recommended changes noting that the regulations are too restrictive.

Mayor Shader stated that the recommended actions will expand sign regulations. She added that the Sign Fee Waiver is temporary for six months. The Temporary Banners is a permanent ordinance that we're adding to and in conjunction with other regulations.

City Attorney Bettenhausen stated we need two motions on the Program and to approve the ordinance with Staff recommendations and the CEQA Findings.

City Clerk McKinnell stated that the City Clerk's Office had received no electronic communications for Item 2.d.

Mayor Shader closed the public hearing at 8:48 p.m.

Motion by Wanke, seconded by Green, and carried a (4-1, Yamaguchi voted no) vote to approve Item

2.d., with the additional language recommended by Staff, Introduction and First Reading of Ordinance No. 0-2022-04, Whereby Chapter 23.90 of the Municipal Code Shall Be Amended Regarding the Standards and Regulatory Requirements of Temporary Advertising Devices (Zoning Code Amendment 2022-01) with staff recommendations and the CEQA Findings. Second Motion by Wanke, seconded Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 9 of 15

by Green, and carried a (4-1, Yamaguchi voted no) vote to approve Item 2.d to Adopt Resolution No. R-2022-24, a Resolution of the City Council of the City of Placentia, California, establishing a temporary planning permit fee waiver and building permit fee waiver to promote and incentivize new signage at businesses citywide as part of the Placentia Buy Local incentive program.

2.e. Introduction and First Reading of Ordinance No. 0-2022-03 Adopting a Military Equipment Use Policy of the City of Placentia per Assembly Bill (Ab) 481 Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Open the public hearing concerning the requirements of AB 481 and proposed Police Department Policy No. 710; and
2) Receive the staff report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing; and
4) Waive full reading, read by title only, and introduce for first reading Ordinance No. 0- 2022-03, an Ordinance of the City Council of the City of Placentia, California, adopting a military equipment policy of the City of Placentia governing the use of military equipment per AB 481.
(Approved 5-0, as recommended)
Mayor Shader opened Public Hearing at 8:49 p.m.

City Administrator Arrula introduced Chief of Police Brad Butts to provide a brief presentation on Introduction and First Reading of Ordinance No. 0-2022-03. To provide an overview of the current policy, examples of equipment of this policy and provide ordinance and policy process.

Chief Butts gave a brief presentation on adopting a Military Equipment Use Policy of the City of Placentia per Assembly Bill (AB) 481. On September 30, 2021, Governor Newsom signed AB 481 into law, Law became effective January 1, 2022. Seeks to provide transparency, oversight, encourages public engagement and input on decisions related to law enforcement use, acquisition and funding of military equipment Placentia Police Department possesses equipment that qualify as "military equipment" under AB 481 Requires agencies to prepare a military equipment policy, including an equipment inventory.

We collaborated with City Attorney and Staff, created ordinance, military equipment policy and itemized list of military equipment. Policy has been posted on the department website, 30 days prior to this hearing. After completion of this initial ordinance reading, a second reading is required in May 2022, including a vote for Council approval. In 2023, and each subsequent year, Staff will submit annual report to the City Council, post annual report on department website. Annual review of this ordinance and vote on whether to renew it will keep the department in compliance.

City Clerk McKinnell stated that the City Clerk's Office had received no electronic communications for Item 2.e.

Mayor Shader asked Council if they had any question on this item.

Councilmember Smith inquired when you posted on your website for thirty days, did you any feedback from the public.

Chief Butts replied, we did not receive any comments.

Councilmember Smith asked, if we are obtaining the equipment from the US Military, is that correct.

Chief Butts responded, we received from a private business that caters to public safety.

Mayor Pro Tem Wanke expressed his appreciation to Chief Butts for the report and time well spent on this project.

Mayor Shader thanked the Chief Butts for the report.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 10 of 15

Motion by Wanke, seconded by Smith, and carried a (5-0) vote to approve Item 2.e., to Introduction and First Reading of Ordinance No. 0-2022-03 Adopting a Military Equipment Use Policy of the City of Placentia per Assembly Bill (AB) 481.

3. REGULAR AGENDA:

3.a. Reappointment of Expired Commission and Committee Terms Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Receive and file this report and presentation; and
2) Provide direction to the City Clerk's Office regarding the City Council's preferred approach to updating terms of commissioners, and board and committee members, serving after their appointed term has expired.
(Staff directed to proceed with Option 1)
City Administrator Arrula introduced City Clerk McKinnell to give a presentation on the Reappointment of Expired Commission and Committee Terms.

City Clerk McKinnell gave a presentation on the City Clerk's office and continued to post a Maddy List.

However, the terms of several commissioners and committee members have expired, and those volunteers have continued to serve after their terms expired.

The Clerk's Office has identified the following two (2) options for achieving compliance and would welcome any direction on this matter.

Option#1 Solicit confirmation from all currently serving members requiring (re)appointment that they are willing to serve the remainder of the term consistent with their previous appointment date. Upon confirmation, conduct City Council reappointments of those indicating a willingness to continue serving.

Option #2 Declare the expired term seats "vacant". Open applications to all positions requiring re(appointment) and solicit applications to fill identified positions. At the conclusion of that process, conduct City Council interviews with prospective applicants and subsequently make any necessary appointments.

A brief discussion followed regarding Reappointment of Expired Commission and Committee Terms.

Mayor Shader directed staff to proceed with Option 1.

3.b. Approval of the Design Concept Plan for the La Placita Parkette Renovation CIP and Prop 68 Project No. 7911
Fiscal Impact: Budgeted: $640,000 Prop 68 Grant Fund
Expense: $638,360 Prop 68 Grant Fund
Recommended Action: It is recommended that the City Council:
1) Provide Staff with input to incorporate into the design plan for the renovation of the La Placita Parkette renovation project; and
2) Approve the design concept plan for the La Placita Parkette renovation project. (Approved 4-0-1, as recommended, Wanke absent)
City Administrator Arrula introduced Director of Community Services Karen Crocker to give presentation on the approval of the Design Concept Plan for the La Placita Parkette Renovation CIP and Prop 68 Project No. 7911.

Director of Community Services Crocker gave a brief presentation on La Placita Parkette Renovation CIP and Prop 68 Project No. 7911. In August 2019, after careful consideration and following City Council approval, the City submitted seven (7) project applications requesting grant funds for various improvements/renovations at several community parks through the California State Parks, Office of Grants and Local Services (OGALS). The Statewide Park and Community Revitalization Program (SPP) is a competitive grant program that provides funds to create new parks, expand existing parks, and/or Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 11 of 15

renovate existing parks in critically underserved communities across California. Funding for the grant program is provided through the California Proposition 68 Parks and Water Bond of 2018.

Mayor Shader asked, where is the fence going to be placed.

Director of Community Services Crocker replied, the fence will be going across the perimeter across the street, along the sidewalk and it will continue across the path.

Motion by Green, seconded by Smith, and carried a (4-0-1) vote to approve Item 3.b., to approve of the Design Concept Plan for the La Placita Parkette Renovation CIP and Prop 68 Project No. 7911.

3.c. Approval of the Design Concept Plan for Playground Renovations at Wagner Park and Approval of a Public Works Agreement with Miracle Recreation Equipment Co. for the Purchase and Installation of the Playground Equipment, CIP Project No. 7203
Fiscal Impact: Budgeted $ 300,000.00 CIP Budget Fund (797203-6760) Expense: $ 289,925.14 CIP Budget Fund (797203-6760)
Recommended Action: It is recommended that the City Council:
1) Provide Staff with input to incorporate into the design plan for the renovation of the Wagner Park playground; and
2) Approve the design concept plan for the Wagner Park playground renovation project; and
3) Approve the purchase of the Wagner Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2021-2022 for project 7203; and 4) Award a Public Works Agreement to Miracle Recreation Equipment, for the Wagner Park playground equipment renovation project in the amount of $289,925.14; and 5) Authorize the City Administrator to approve contract change orders up to a total of $10,074.86 or a not -to -exceed total contract amount of $300,000.00; and 6) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended, Wanke absent)
City Administrator Arrula introduced Director of Community Services Karen Crocker to give presentation on the approval of the Design Concept Plan for Playground Renovations at Wagner Park and Approval of a Public Works Agreement with Miracle Recreation Equipment Co. for the Purchase and Installation of the Playground Equipment, CIP Project No. 7203.

Director of Community Services Crocker gave a brief presentation on Placentia Parks Initiative (PPI); a citywide plan which is aimed at establishing a significant investment into the City's parks and open spaces. As part of the PPI, the City created a priority list of park projects and allocated funding for the completion of the projects over the course of the next two (2) Fiscal Years. Included in the PPI is a goal to create "destination parks" by improving aging park infrastructure and providing unique "themed" playgrounds that are all different. Wagner Park is included in the PPI for renovation of the existing playground. The City received three proposals for the design of the playground at Wagner Park. The proposed design from Miracle Recreation Equipment Co. will align with the City's vision established in the PPI.

Motion by Green, seconded by Smith, and carried a (4-0-1) vote to approve Item 3.c., to approve the Design Concept Plan for Playground Renovations at Wagner Park and Approval of a Public Works Agreement with Miracle Recreation Equipment Co. for the Purchase and Installation of the Playground Equipment, CIP Project No. 7203.

3.d. Approval of the Design Concept Plan for Playground Renovations at Santa Fe Park and Approval of a Public Works Agreement with Pacific Play Systems Inc. for the Purchase and Installation of the Playground Equipment, CIP Project No. 7203 Fiscal Impact: Budgeted: $ 375,000 CIP Budget Fund
$ 300,000 797203-6760
$ 75,000 507203-6760
Expense: $ 373,000 CIP Budget Fund
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 12 of 15

Recommended Action: It is recommended that the City Council:
1) Provide Staff with input to incorporate into the design plan for the renovation of the Santa Fe Park playground; and
2) Approve the design concept plan for the Santa Fe Park playground renovation project; and
3) Approve the purchase of the Santa Fe Park playground equipment utilizing the budgeted CIP funding in Fiscal Year 2021-2022 for project 7203; and 4) Award a Public Works Agreement to Pacific Play Systems, for the Wagner Park playground equipment renovation project in the amount of $373,00; and 5) Authorize the City Administrator to approve contract change orders up to a total of $2,000 or a not -to -exceed total contract amount of $375,000; and 6) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
City Administrator Arrula introduced Director of Community Services Karen Crocker to give presentation on the approval of the Design Concept Plan for Playground Renovations at Santa Fe Park and Approval of a Public Works Agreement with Pacific Play Systems Inc. for the Purchase and Installation of the Playground Equipment, CIP Project No. 7203
Director of Community Services Crocker gave a brief presentation on the Placentia Parks Initiative (PPI). a citywide plan which is aimed at establishing a significant investment into the City's parks and open spaces. As part of the PPI, the City created a priority list of park projects and allocated funding for the completion of the projects over the course of the next two (2) Fiscal Years. Included in the PPI is a goal to create "destination parks" by improving aging park infrastructure and providing unique "themed" playgrounds that are all different. Santa Fe is included in the PPI for renovation of the existing playground. The City received three proposals for the design of the playground at Santa Fe Park. The proposed design from Pacific Play Systems Inc. will align with the City's vision established in the PPI.

Funding for the project has been identified as $300,000 from Measure U and $75,000 from grant funding from St. Jude Medical Center ("St. Jude") to be exclusively utilized to incorporate an early childhood play structure for youth ages three to five years old.

Motion by Green, seconded by Yamaguchi, and carried a (5-0) vote to approve Item 3.d., to approve the Design Concept Plan for Playground Renovations at Santa Fe Park and Approval of a Public Works Agreement with Pacific Play Systems Inc. for the Purchase and Installation of the Playground Equipment, CIP Project No. 7203.

3.e. Introduction of the Placentia Public Safety Communications Center and the Center's 2021 Annual Report
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) A Receive and file a copy of the completed 2021 Annual Report.

City Administrator Arrula introduced Communications Manager Stefanie Accosta Reyes to give a presentation on the introduction of the Placentia Public Safety Communications Center and the Center's 2021 Annual Report.

Communications Manager gave a presentation on the Placentia Public Safety Communications Center and the transition that allowed the Center to be managed by City Administration. As part of that transition, a Communications Manager was hired, and additional staffing was budgeted to prepare for the additional services for which the Communications Center would become responsible on July 1, 2020, for call processing and dispatching the City's new Fire and EMS services, in addition to handling the Placentia Police Department operations.

Our Public Safety Communications Center is committed to providing exceptional service to the citizens and responders of the City of Placentia using the highest standards to protect life and property. The Vision Statement, we aspire to become a communications center who is respected and admired by our Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 13 of 15

public safety peers and the citizens of Placentia. We want to do the right thing, at the right time, for the right reason. Core Values Trust & Respect Communication Clear Expectations Accountability Training Mayor Shader asked Council if they had any questions on this item.

Councilmember Yamaguchi asked, can we educate the public when to use the non -emergency number and when to use the 911 number.

Ms. Acosta -Reyes responded, as far as non -emergency versus 911, we did update the City of Placentia web page to make our presence on social media as well and the vast majority of calls we are receiving are police calls.

Councilmember Smith conveyed his sincere appreciation to Communications Manager Acosta -Reyes and Deputy City Administrator Ramirez for the information and excellent report that was given.

Councilmember Green expressed his appreciation to the Communications Manager and Deputy City Administrator for the information provided and excellent report that was given.

Mayor Pro Tem Wanke asked what type of training new dispatchers will receive.

Communications Manager Acosta -Reyes replied, new dispatchers go on a ride along with police, fire and are provided with handouts that goes over their city jurisdictional boundaries the different areas the officers patrol and the areas that the fire responders go out to.

Motion by Shader stated, you have done an amazing job and I know all your peers respect you and we are fortunate to have you. You have my total support so stay in touch with us and we appreciate you bringing this full report to us.

3.f. General Update on 777 Orangethorpe Avenue Project Application Fiscal Impact: None
Recommended Action It is recommended that the City Council:
1) Receive and file.

City Administrator Arrula called Director of Development Services Joe Lambert to give a report on the General Update on 777 Orangethorpe Avenue Project Application.

Development Services Director Lambert gave an update on the 777 Orangethorpe Avenue Project Application. The applicant had initially intended to submit an addendum to an earlier CEQA document and once that intention was made clear, on July of 2022 Staff made clear to the applicant that we will send your CEQA document to a third -party consultant for peer review.

Mayor Shader requested that the applicant come forward and speak on the project application and provide an update.

City Attorney Bettenhausen stated that the item is not a public hearing item and public comment is usually not taken during the regular agenda portion of the meeting. Public comment should be taken during the Oral Communications portion of the meeting. However, a motion can be taken to allow public testimony. He cautioned the Council to not decide the case while it is in process. Questions should be limited to clarification on the application and process. The application needs to go through the proper process before action can be taken by the Council.

Motion by Yamaguchi, seconded by Shader, and carried a (3-2, Smith and Green voted no) vote to allow applicant to speak on the item.

Gilad Ganish spoke regarding General Update on 777 Orangethorpe Avenue Project Application.

Jennifer Hernandez spoke regarding General Update on 777 Orangethorpe Avenue Project Application.

A discussion followed regarding the status of the 777 Orangethorpe Avenue Project Application.

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Mr. Arrula recommended that a discussion on policy direction regarding the Specific Plan and the General Plan be brought back before the City Council in a Study Session format in order to give clear direction to Staff.

City Attorney responded, parcels on this specific plan in that area to allow additional uses not just this subject property.

Mr. Arrula asked Mayor Shader, if we could have a motion to request that the Specific Plan and the General Plan be brought back before the City Council in a Study Session format to consider additional uses. to be examined at that subject of the City Council.

Motion by Shader, seconded by Wanke, to request that the Specific Plan 5 and the General Plan be brought back before the City Council in a Study Session format to consider additional uses to be examined at that time, subject to the City Council, (Vote 5-0).

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Smith stated he stands behind Staff and that they are not purposely derailing projects to appease one another or even the City Administrator. I stand behind him on that and I'm not saying the other Councilmembers don't stand behind our Staff. If we're going to start making comments that talk about the kind of decision making out of the purview of Council, I think further discussion should be considered.

Councilmember Green asked, if we can direct Staff to make sure that fuel tanks at the Public Works Yard remained filled at a minimum of 80% capacity. I would like to ask for planning purposes that we could ask Staff to come back with some kind of a policy in case of an emergency.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 11:21 p.m.in memory of Harold Potter, Longtime Placentia Resident and Assistant City Attorney and Jim Alegria, Friend of Councilmember Green for Over 30 years and Former Business Associate, to a regular City Council meeting on Tuesday, May 3, 2022 at 5:30 p.m.

Rhonda Shader, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, April 19, 2022 Page 15 of 15

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING AGENDA - CLOSED SESSION
May 3, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerk(aDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker.

Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID-19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Shader ABSENT: Wanke
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 1 of 6

ORAL COMMUNICATIONS:

Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54956.8

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator

2. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Title: City Attorney

3. Pursuant to Government Code Section 54956.9 (d)(1):

Conference with Legal Counsel — Existing Litigation
Case: Arcadia, et al. v. So. Cal. Edison Corp., Santa Barbara Superior Court Case No. 20 CV 02026
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Shader ABSENT: Wanke
STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy M. Albitre INVOCATION: Kenneth Milhander
PLEDGE OF ALLEGIANCE: Fire Chief Jason Dobine
PRESENTATIONS:
a. Recognition of May 20, 2022 as Food Allergy Awareness Day Presenters: Mayor Shader and Community Services Supervisor Veronica Ortiz Recipients: Emma Melin and Rose Melin
Mayor Shader introduced Rose Melin and Emma Melin to give a brief presentation spread awareness about food allergies. Mayor Shader presented a Food Allergy Awareness Day proclamation to Emma is now an ambassador for Red sneakers for Oakley and is on a mission to spread awareness about food allergies to the residents of Placentia, Orange County, the State of California, and beyond. b. Proclamation of May 2022 Mental Health Awareness
Presenter: Mayor Shader
Recipient: Olivia Siegel
c. Proclamation of May 2022 Older Americans Month
Presenter: Mayor Shader
Recipient: Senior Citizens Committee
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 2 of 6

Mayor Shader introduced Tricia Montelongo, Virginia Martinez and Manpreet Chada Senior Citizens Committee Members to receive this proclamation. Mayor Shader presented a proclamation and announced that May 2022 is Older Americans Month to recognizing their service and contribution to the Senior Community.
d. Proclamation Declaring May 22, 2022 as "National Poppy Day" and May 2022 as "Poppy Month"
Presenter: Mayor Shader
Recipients: American Legion Auxiliary Unit 277
Mayor Shader introduced American Legion Auxiliary Unit 277 to receive this proclamation. Mayor Shader presented and declared that May 27, 2022 as National Poppy Day and the month of May 2022 as National Poppy Month and ask that all citizens pay tribute to those who have made the ultimate sacrifice in the name of freedom by wearing the memorial poppy on this day.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen stated that there were three (3) items on the Closed Session agenda, Council provided direction and there was nothing further to report.

CITY ADMINISTRATOR REPORT
City Administrator Arrula introduced a new team member Engineering Aide, Alejandro Gutierres, he attended Cal State University Long Beach and previously worked for the County of Orange.

ORAL COMMUNICATIONS:

Placentia resident Jeff Buchanan expressed concerns about recent approvals of high-density development projects in the City and the lack of cohesiveness on the Council.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith attended a Public Works Yard training, it was engaging and enjoyed demonstration. Councilmember Green and I hosted the Third -Grade Elementary students. Attended the Arbor Day tree planning at the Gomez Community Center. Participated in the Love Your City Program, spearheaded by Love Yorba Linda. Attended an event for Rotary Placentia in organizing over 200 hygiene kits for the homeless.

Councilmember Green stated he enjoyed hosting the Third -Grade Elementary students. Attended Al Shkoler retirement function from Placentia Library. Attended Chamber of Commerce anniversary event. Attended a 100 Birthday Celebration at Crescendo Senior Retirement Community. Attended Hope University Prayer Breakfast.

Councilmember Green invited residents and businesses to participate in the Legacy Brick Program. As part of the restoration of the Kraemer Memorial Park Dolphin Fountain in partnership with the Placentia Community Foundation to incorporate a legacy brick dedication program. Brick sales are scheduled to begin by April 25th and cost $130 each. Placentia seniors (65+) can purchase a brick for $95. For questions about the Legacy Brick Program, visit www.placentia.ora/leaacvbrick or contact Community Services at (714) 993-8232.

Councilmember Yamaguchi expressed his appreciation for sharing the Food Allergy Awareness day and Mrs. Alverez and team for continued efforts sharing the history of National Poppy Day.

Mayor Shader attended Daughters of the American Revolution tree planting and Gomez Community Center. Mayor Shader spearheaded a Placentia Project of Placentia Clean Theme, cleaned on Placentia Avenue and 57 Freeway. Participated in the Love Your City Program, organized by Love Yorba Linda.

Attended event for Love Rotary Placentia in organizing over 200 hygiene kits for the homeless.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 3 of 6

1. CONSENT CALENDAR (Items 1.a. through 1.f.):

Councilmember Yamaguchi pulled 1.a. to record a no vote on Item 1.a. Motion by Yamaguchi, seconded by Green, and carried a (4-1-1, Yamaguchi voted no on 1.a., Wanke absent) vote to approve the remaining Consent Calendar items, as recommended.

1.a. Second Reading of Ordinance No. 0-2022-04, Whereby Chapter 23.90 of the Municipal Code Shall be Amended Regarding the Standards and Regulatory Requirements of Temporary Advertising Devices (Zoning Code Amendment 2022-01)
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Waive full reading, by title only, and adopt Ordinance No. 0-2022-04, an Ordinance of the City Council of the City of Placentia, California, Whereby Chapter 23.90 of the Municipal Code Shall be Amended Regarding the Standards and Regulatory Requirements of Temporary Advertising Devices (Zoning Code Amendment 2022-01) (Approved 3-1-1, as recommended)

1.b
City Fiscal Year 2021-22 Register for May 3, 2022
Check Register
Fiscal Impact: $1,173,626.99
Electronic Disbursement Register
Fiscal Impact: $789,649.25
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and filed, as recommended)

1.c. Award of Construction Contract for Vehicle Garage Concrete Building Foundations at Fire Station #2, City Project No. 5105
Fiscal Impact:

Expense: $133,042.61 Construction Contract Amount
$ 13,304.26 Contingency Amount
$146,346.87 FY 2021-22 CIP Budget Project No. 5105
Budget: $ 96,345.00 Measure U Fund (795105-6185)
$ 32,711.00 Pub Safety Develop. Impact Fee (675105-6185) $ 17,293.27 General Fund (105105-6185 & 105105-6850)
$146,349.27 Available Budget
Recommended Action: It is recommended that the City Council:
1) Approve a Public Works Agreement with Corner Keystone Construction Corporation for the Fire and Life Safety Station #2 Project in the amount of $133,042.61; and 2) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $13,304.26, for a total construction contract not -to - exceed amount of $146,346.87; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended)

1.d. Resolution Adopting Fiscal Year 2022-23 Project List for Compliance with SB 1, the Road Repair and Accountability Act Of 2017
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution No. R-2022-26, a Resolution of the City Council of the City of Placentia, California, adopting the List of Projects for Fiscal Year 2022-23 funded by SB 1, The Road Repair and Accountability Act 2017; and
2) Direct Staff to submit the project list to the California Transportation Commission. (Approved 4-0-1, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 4 of 6

1.e. Amendment No. 2 to Professional Services Agreement with Dennis Grubb and Associates, LLC. for Fire Prevention/Fire Marshal Services for Placentia Fire and Life Safety Department Fiscal Impact: $50,000 - Department Contract Services (103066-6290), with at least 80% of revenue generated by fire inspection and permit fees offsetting this expense.

Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 2 to the Professional Services Agreement with Dennis Grubb and Associates LLC. to increase the compensation from $50,000 to $100,000; and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended)

1.f.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 4-0-1, as recommended)

2. PUBLIC HEARING: None

3. REGULAR AGENDA:

3.a. Professional Services Agreement with JBA Consulting Engineers, Inc., DBA NV5 (NV5) For The Placentia City Hall & Police Station HVAC, Solar, And Electric Vehicle Charging Infrastructure Project
Fiscal Impact:

Expense: $ 349,065 Professional Services Agreement
$ 34,906
Budget: $2,000,000
$ 600,000
Contingency Amount
(105207-6850) & (105209-6850)
City Hall HVAC Project (105207-6850)
City Hall Solar Project (105209-6850)
Recommended Action: It is recommended that the City Council:
1) Approve a Professional Services Agreement with JBA Consulting Engineers, Inc. dba:

NV5 to provide engineering design and construction bid documents for the Placentia City Hall and Police Station HVAC System and Solar Energy Project in an amount not - to -exceed $349,065; and
2) Authorize the City Administrator to approve change orders up to 10% of the total contract amount, or $34,906; and
3) Authorize the City Administrator to execute the above-mentioned Professional Services Agreement, in a form approved by the City Attorney (Approved 4-0-1, as recommended)
City Administrator Arrula introduced Deputy City Administrator, Luis Esteves to give a brief presentation on a Professional Services Agreement with JBA Consulting Engineers, Inc., DBA NV5 (NV5) for the Placentia City Hall & Police Station HVAC, Solar, And Electric Vehicle Charging Infrastructure Project.

Deputy City Administrator stated the City envisions installing a series of new solar panels as carports in the Civic Center parking lot as well as the Police Department and management parking lots. The new battery storage system will be designed to provide uninterrupted power supply to the buildings. The new solar system is intended to produce most of the building's energy needs during the day while utilizing charged battery systems to operate the building at night during peak time of use hours.

Motion by Yamaguchi, seconded by Smith, and carried a (4-0-1) vote to approve Item 3.a. Approve a Professional Services Agreement with JBA Consulting Engineers, Inc. dba: NV5 to provide engineering design and construction bid documents for the Placentia City Hall and Police Station HVAC System and Solar Energy Project in an amount not -to -exceed $349,065.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 5 of 6

CITY COUNCIL/BOARD MEMBERS REQUESTS:

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 7:44 p.m. to a Special Meeting of the City Council on Tuesday, May 10, 2022 at 5:00 p.m.

Rhonda Shader, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 3, 2022 Page 6 of 6

PLACENTIA CITY COUNCIL

SPECIAL MEETING MINUTES
May 10, 2022
5:00 p.m. — City Council Chambers
401 E. Chapman Avenue

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

On September 17, 2021, Governor Newsom signed AB 361, which went into immediate effect as urgency legislation. AB 361 added subsection (e) to Section 54953 to authorize legislative bodies to conduct remote meetings provided the legislative body makes specified findings. As of September 19, 2021 the COVID-19 pandemic has killed more than 67,612 Californians. Social distancing measures decrease the chance of the spread of COVID-19.

How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkCaplacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerkCa�placentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID-19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:00 p.m.

ROLL CALL:

PRESENT: Councilmember Green, Smith, Yamaguchi, Shader
ABSENT: Mayor Pro Tem Wanke
Placentia City Council Minutes, May 10, 2022, SPECIAL MEETING Page 1 of 4

STAFF PRESENT: City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy M. Albitre ABSENT: City Clerk McKinnell
INVOCATION: Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE: Police Chief Michael Butts
CITY COUNCIL/BOARD MEMBER COMMENTS:

REGULAR AGENDA:

STUDY SESSION: Goals and Objectives for Five -Year Strategic Plan CITY COUNCIL/BOARD MEMBERS REQUESTS:

Mayor Shader opened the public hearing at 5:00 p.m.

City Administrator Arrula gave a brief overview from the original City Council Strategic Planning Workshop and Retreat which was held on March 10, 2022 to discuss the City's 5 year Strategic Plan.

The City retained Mr. Bill Kelly from Kelly Associates and Management Group to facilitate that Retreat and Workshop to guide the City Council and Staff through the development of this plan. Mr. Arrula called on Mr. Kelly to give a brief presentation of the next step in the process.

Mr. Kelly gave a brief presentation and summarized the Retreat and Workshop at the City Council Special meeting that was held on March 10, 2022. He explained at the previous meeting, they discussed the mission statement, core values, concord principles, overview of SWOTS results, prioritized goals and proceeded to the next step of goals and objectives.

Mr. Kelly stated they reviewed the City's Mission Statement which was approved by City Council in February 2009 and made no changes, moved on to Vision Statement. Core Values were discussed and determined it needed to be updated and reestablished. City Council discussed and recommended to direct Staff to revise and bring back Vision Statement and Core Values to at a future meeting.

GOAL 1: Ensure Long -Term Fiscal Sustainability
No changes for Goal 1: Ensure Long -Term Fiscal Sustainability Goal 2: Ensure that Public Safety Continues to be a High Priority Mr. Kelly continued with Goal 2. Public Safety continues to be a high priority by the Public Safety Department.

Mayor Shader requested clarification regarding the Community Paramedic Pilot Program.

City Administrator Arrula asked Deputy City Administrator Mr. Luis Estevez to provide a brief description of that item.

Placentia City Council Minutes, May 10, 2022, SPECIAL MEETING Page 2 of 4

Deputy City Administrator Estevez replied, staff had developed a plan to enhance the current 911 System, the strategy was to streamline the process by effectively sending out the right personnel for each incoming call.

City Administrator Arrula stated this was initially a goal that the Council had listed in establishing the Fire Department to look at examining. City Administrator Arrula also stated that it was through the evolution of Fire & Life Safety Department that staff had added it for Council discretion.

Councilmember Yamaguchi commented he would like to include two additional items. First, bring Fire Department into compliance with State and Federal regulations, fire prevention and fire education.

Second, create a holistic crime prevention policing model by adding additional police officers and policing for the community.

After a brief discussion Council came to a consensus and directed Staff to add that Fire Department be brought into compliance with State & Federal, Fire Prevention & Outreach, Police Outreach to community and Center for Public Safety Excellence (CPSE) accreditation certification process.

Mayor Shader asked what does this mean, Maintaining Operational Readiness and Provide Full - Services during Pandemic.

Police Chief Butts responded, prior to COVID, we were not prepared and implemented emergency training, protective equipment, addressing adjusting schedules, training and be disaster ready with County Health Department and CDC.

Councilmember Smith stated Council needs to work on the completion of our Emergency Operation Plan (EOP) Programing and Emergency Operation Center training.

After a brief discussion Council came to a consensus to change 2.3 from Pandemic to Disasters. At Council direction to research and recommend 2.5 Community Pandemic Pilot Program with research and recommendations. Council decided to add 2.7 Endeavor to maintain and improve ongoing Fire Department compliance.

Goal 3: Community add Economic Development
Councilmember Yamaguchi requested clarification for 3.7 Establish Old Town Historic District vs. a Business Improvement District.

City Administrator Arrula responded the Old Town Historic District Specific Plan is a long term project to focus on historical properties, creating a district and growth of that Old Town Historic District. A Business Improvement District is a financial project working with property and business owners to create a funding source that they would pay into for a specific improvements or activities.

Councilmember Yamaguchi expressed his concerns in our goal to establishing this historical district we don't make it too burdensome for businesses to come in and revitalizing and invest.

City Administrator Arrula replied we would come back to Council with recommendations of the Housing Community, and Economic Development Ad Hoc Committee for Council review and consideration.

Goal 4: Community Engagement
No changes for Goal 4: Community Engagement
Goal 5: Public Infrastructure
Goal 6: City Beautification
Placentia City Council Minutes, May 10, 2022, SPECIAL MEETING Page 3 of 4

Goal 7: Employee Development
No changes for Goal 7: Employee Development
Goal 8: City Governance

8.6 ADMIN Update City Council Code of Conduct and 1 Year Code of Ethics
ORAL COMMUNICATIONS:

ADJOURNMENT:

The City Council adjourned at 6:09 p.m. to its Regular Meeting on Tuesday, May 17, 2022, at 5:30 p.m.

Rhonda Shader, Mayor
ATTEST:

Robert S. McKinnell, City Clerk
Placentia City Council Minutes, May 10, 2022, SPECIAL MEETING Page 4 of 4

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING MINUTES
May 17, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

Given the health risks associated with COVID-19, please be advised that while the City Council Chambers are open to the public, some or all of the Placentia City Councilmembers may attend this meeting via teleconference. Those locations are not listed on the agenda and are not accessible to the public.

How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkThDlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 1 of 14

ORAL COMMUNICATIONS:

Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Title: City Attorney

2. Pursuant to Government Code Section 54956.8

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy M. Albitre INVOCATION: Chaplain Charles Frost
PLEDGE OF ALLEGIANCE: Captain Branden Smith
PRESENTATIONS:
a. Proclamation of May 15 — 21, 2022 as National Public Works Week Presenters: Mayor Shader
Recipients: Deputy City Administrator Luis Estevez
Mayor Shader presented a proclamation in recognition of National Public Works Week to Deputy City Administrator/Public Works Luis Estevez and Public Works staff. b. Proclamation of May 11 — 17, 2022 as National Police Week Presenters: Mayor Shader
Recipients: Chief of Police Brad Butts
Mayor Shader presented a proclamation in recognition of National Police Week to Placentia Chief of Police Brad Butts. She also presented Chief Butts with a framed picture recognizing National Police Week that was gifted by Placentia resident, Lee Squire.
c. Proclamation of May 2022 as Military Appreciation Month Presenters: Mayor Shader
Recipients: Councilmember Green
Mayor Shader presented a proclamation in recognition of Military Appreciation Month to Councilmember Craig Green.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 2 of 14

CLOSED SESSION REPORT: City Attorney/Authority Counsel Bettenhausen stated there was nothing to report.

CITY ADMINISTRATOR REPORT: City Administrator Arrula noted that there was no City Administrator report.

ORAL COMMUNICATIONS:

Vietnam Veteran Lee Squire expressed concerns about antisemitism and expressed support for the recognition of Jewish people on Memorial Day. He also expressed support for National Police Week and remarked on the number of Veterans serving in Police and Fire professions. He called for unity and support for all Veterans and their families.

Placentia Resident Mary Ann Leonard expressed concerns regarding the lack of communication regarding a claim she submitted to the City.

Raul Davis, owner of Tlaquepaque Restaurant expressed appreciation to the City's Public Works staff for their efforts in maintaining the outdoor areas in the Old Town business area.

Rosalina Davis, owner of Tlaquepaque Restaurant expressed appreciation to the City Council for their quick actions to develop an outdoor dining area in the Old Town area during the Covid-19 pandemic.

She commented that businesses are thriving, new customers are frequenting the area, crime has gone down and the improvements have created a positive image in the Old Town area. She urged the City Council to continue efforts to provide pedestrian friendly and outdoor dining options in the Old Town District.

City Clerk McKinnell summarized one (1) electronic communication received by the City Clerk's Office from Mary Lou Reyes regarding the lack of parking for the elderly and handicap on Santa Fe Avenue in Old Town and her request to reopen the street. He added that a list of 43 names was also submitted supporting her position.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Mayor Pro Tem Wanke noted his attendance at several OC Sanitation District committee meetings and expressed appreciation for serving and representing the City on this committee. He announced that the City and Placentia Community Foundation are now selling personalized commemorative bricks to the community for installation in the Kraemer Memorial Park Dolphin fountain plaza area. He encouraged those interested in the Legacy Brick Program to contact Community Services at (714) 993-8232 or to visit the website at www.Dlacentia.ora/leaacvbrick
Councilmember Smith noted his attendance at the Southern California Association of Governments (SCAG) General Session. He highlighted a recent field trip by 3rd grade students from Tynes Elementary School to City Hall and City facilities on April 27th. He commented on the number of thank you notes received from students and read a few notes and shared the artwork he received. He added that he was impressed to see such civic engagement in such young children and thanked Tynes elementary school teachers for their continued efforts to engage students in civic affairs. He commented on a particular student who asked informative questions about ADUs.

Councilmember Green also read a few of the thank you notes from Tynes students and shared artwork he received. He echoed Councilmember's Smith's comments and expressed his gratitude for this annual event. He commented on Lee Squire's military background and municipal financial expertise. He also announced his attendance at the Fullerton Mayor's prayer breakfast and announced the First Responders breakfast event which is scheduled for Thursday, May 19, 2022.

Councilmember Yamaguchi wished Councilmember Green a Happy Birthday. He announced information about the Resident Vehicle Rebate Program noting that Placentia residents purchasing or leasing a new vehicle from Fairway Ford or Audi North OC are eligible to receive a $500 rebate with proof of residency.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 3 of 14

Vehicle Price must exceed $25,000 or more to qualify. He encouraged those interested to visit Fairway Ford or Audi North OC.

Mayor Shader commented that as part of the Buy Local Incentive program, the City Council recently approved the Commercial Sign Waiver Program. This program allows the City to waive all planning and building fees, up to $1,000 per business for upgrading their existing commercial building sign. Business must have a current business license. She added that the program will expire on November 1, 2022 and encouraged business owners to call (714) 993-8268 for more information. She announced that she toured the Illumination Foundations facility in Fullerton and commented on their efforts to provide support for the unhoused. She noted her attendance at the California Cities Leadership Conference and commented on a workshop she led with City Administrator Arrula on best practices for succession planning. She expressed appreciation for the opportunity to share information with other cities.

1. CONSENT CALENDAR (Items 1.a. through 1.I.):

Motion by Green, seconded by Wanke, and carried a (5-0) vote to approve the Consent Calendar items

1.a. through 1.1., as recommended.

1.a.

1.b.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
City Fiscal Year 2021-22 Register for May 17, 2022
Check Register
Fiscal Impact: $1,325,367.63
Electronic Disbursement Register
Fiscal Impact: $1,723,575.93
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-27, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency. (Received and Filed, as recommended)

1.d.

Second Reading of Ordinance No. 0-2022-03, Adopting a Military Equipment Use Policy of the City of Placentia Per Assembly Bill (AB) 481 Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)

1.e. Resolution Relating to Fiscal Year 2022-23 Levy of Assessments to the City of Placentia Landscape Maintenance District No. 92-1 and Setting a Public Hearing for June 7, 2022 at 7:00 P.M.

Fiscal Impact:

Revenue: $ 450,858 (Recouped Through Assessments)
Expenditures: $ 419,200 (Proposed FY 2022-23 Budget LMD 92-1 Fund) Recommended Action:
1) Adopt Resolution R-2022-28, a Resolution of the City Council of the City of Placentia, California, directing preparation of the Engineer's Report for Fiscal Year 2022-23 for the continuation of the annual assessments for Landscape Maintenance District No. 92-1; and
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 4 of 14

1.f.
2) Adopt Resolution R-2022-29, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for the annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon.
(Approved 5-0, as recommended)
Resolution Relating to Fiscal Year 2022-23 Levy of Assessments to the City of Placentia Street Lighting District No. 81-1 and Setting a Public Hearing for June 7, 2022 at 7:00 P.M.

Fiscal Impact:

Revenue: $135,286 (SLD -81-1 Assessments)
$ 36,214 (Transfer In From General Fund)
Expenditures: $171,500 (Proposed FY 22-23 Budget SLD 81-1 Fund) Recommended Action:
1) Adopt Resolution R-2022-30, a Resolution of the City Council of the City of Placentia, California, directing preparation of the Engineer's Report for Fiscal Year 2022-23 for the continuation of the annual assessments for Street Lighting District No. 81-1; and 2) Adopt Resolution R-2022-31, a Resolution of the City Council of the City of Placentia, California, declaring its intention to provide for an annual levy and collection of assessments for certain maintenance within an existing district, pursuant to the provisions of Division 15, Part 2, of the California Streets and Highways Code and setting a time and place for public hearing thereon.
(Approved 5-0, as recommended)

1.g. Setting of the Annual Special Tax Rate for Fiscal Year 2022-23 for Community Facilities District No. 2014-01
Fiscal Impact: Revenue: $42,861.23 Recouped Through Assessments Recommended Action:
1) Adopt Resolution R-2022-32, a Resolution of the City Council of the City of Placentia, California, setting the levy of an Annual Special Tax for Community Facilities District No. 2014-01 (Public Services); and
2) Authorize inclusion of the Annual Special Tax for Community Facilities District No. 2014-01 (Public Services) for Fiscal Year 2022-23 on the Orange County Secured Property Tax Roll.
(Approved 5-0, as recommended)

1.h. Setting of the Annual Special Tax Rate for Fiscal Year 2022-23 for Community Facilities District No. 2018-01
Fiscal Impact: Revenue: $29,979.60 (Recouped Through Assessments) Recommended Action:
1) Adopt Resolution R-2022-33, a Resolution of the City Council of the City of Placentia, California, setting the levy of an annual special tax for Community Facilities District No. 2018-01 (TOD Maintenance Services); and
2) Authorize inclusion of the Annual Special Tax for Community Facilities District No. 2018-01 (TOD Maintenance Services). for Fiscal Year 2022-23 on the Orange County Secured Property Tax Roll.
(Approved 5-0, as recommended)

1.i. Approval of Final Parcel Map No. 2018-201 Pertaining to the Subdivision of an Approximately 1.58 Acre Into Three Parcels Located on California Street in the City of Placentia
Fiscal Impact: None
Recommended Action:
1) Find that recording of Parcel Map No. 2018-201 will not be in violation of any of the provisions of §66474, 66474.1 or 66474.2 of the Subdivision Map Act (California Government Code §66400, et seq.); and
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 5 of 14

1.j.

1.k.
2) Find that the proposed development, together with the provisions for its design and improvement, is consistent with the General Plan required by Article 5 (commencing with §65300) of Chapter 3 of Division 1 of the California Government Code, or any specific plan adopted pursuant to Article 8 (commencing with §65450) of Chapter 3 of Division 1 of the California Government Code; and
3) Direct the City Clerk to endorse on the face of Parcel Map No. 2018-201, the certificate which embodies the approval of said map, and submit the map to the County Recorder of Orange County for recording.
(Approved 5-0, as recommended)
Purchase of New Fleet Vehicles for the Police, Community Services and Public Works Departments and Temporary Increase to City Administrator Approval Limit for Fleet Purchases
Fiscal Impact:

EXPENSE: $135,810.42 Purchase of Three (3) Ford Trucks
BUDGETED: $ 79,214.00 FY 2021-22 Placentia Navigation Center Fund (784070-6840)
$ 94,000.00 FY 2021-22 CIP Budget
$ 43,000.00 (798201-6842 Public Works Arrowboard Truck) $ 44,000.00 (108204-6842 & 798204-6842 Community
Services Stakebed Truck)
Recommended Action:
1) Authorize the purchase of three (3) 2022 Ford pick-up trucks from Villa Ford in the amount of $135,810.42; and
2) Authorize the installation of all necessary emergency response equipment to properly outfit the vehicles in an amount not -to -exceed $25,000; and 3) Authorize the City Administrator to approve invoice changes up to 10% of each of the equipment and quoted amounts; and
4) Authorize the City Administrator and/or his designee to execute all necessary documents effectuate the purchase of the vehicle and installation of necessary emergency response equipment; and
5) Authorize the City Administrator to temporarily acquire fleet vehicle purchases in excess of $40,000 without City Council approval for a period of one (1) year and in conformance with the City's Purchasing Policy.
(Approved 5-0, as recommended)
Acceptance of a Resignation from the Parks, Arts, and Recreation Commission Fiscal Impact: None
Recommended Action:
1) Accept the resignation of Johnny McBride from the Parks, Arts, and Recreation Commission; and
2) Update the City's master Commission/Committee vacancy list to include the vacancy on the Parks, Arts, and Recreation Commission
(Approved 5-0, as recommended)
SUCCESSOR AGENCY CONSENT CALENDAR:

Termination of Owner Participation Agreement between the Successor Agency to the Redevelopment Agency of the City of Placentia and Dennis Lynn Blake as Trustee of the Blake Family Trust
Fiscal Impact: None
Recommended Action:
1) Approve Resolution RSA -2022-01, a Resolution of the City Council of the City of Placentia, California, acting as the Successor Agency to the Redevelopment Agency of the City of Placentia, approving the termination of an Owner Participation Agreement between the Former Redevelopment Agency and Dennis Lynn Blake as trustee of the Blake Family Trust. (Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 6 of 14

2. PUBLIC HEARING: None

3. REGULAR AGENDA:

3.a. City Council Study Session: Santa Fe Avenue Street Closure Fiscal Impact: There is no direct fiscal impact associated with the recommended actions Recommended Action: It is recommended that the City Council:
1) Receive and file the presentation and provide Staff with input on the conceptual plans as presented; and
2) Direct Staff to conduct two (2) public workshops with the community in Old Town to gather additional input regarding a permanent street closure and the conceptual plans; and
3) Direct Staff to return to the City Council with the additional community input and refined conceptual plans and policy considerations and analysis for its consideration. (Approved 5-0, to received and filed, as recommended. Direction was given.) Damien Arrula, City Administrator noted that the City Council directed Staff to come back with design options for the street closure of Santa Fe Avenue in the Old Town area, noting that Luis Estevez, Deputy City Administrator would give the presentation on the item.

Luis Estevez, Deputy City Administrator gave the presentation on the Santa Fe Avenue Street Closure.

Councilmember Yamaguchi inquired about the sales tax information provided on slide number 12 of the presentation and asked if the sales tax information differentiated restaurants from other businesses in the Old Town area. Mr. Estevez responded that sales tax information from restaurants alone is available and remarked that the figures correlate with antidotal information received about record sales from restaurants in Old Town during Covid-19 indoor dining restrictions.

Mayor Pro Tem Wanke asked if the sales tax information on slide number 12 reflected gross sales tax revenue. Mr. Estevez responded that the figures reflect net sales tax revenue.

Mr. Perry Cardoza, Project Architect, presented conceptional design options and information for a streetscape master plan for Santa Fe Avenue and gateway features for Old Town.

Mayor Shader clarified that Staff is only seeking direction at this time.

Councilmember Smith commented that the temporary outdoor dining area on Santa Fe Avenue was established for a specific purpose and commented on the positive results. He added that the potential to continue the outdoor venue exists and spoke favorably about the concepts that were presented. He noted several challenges such as staffing difficulties for restaurants, weather issues and parking concerns. He encouraged continued discussions.

Councilmember Green expressed that the presentation was very good and commented that he looked forward to hearing from community members at future study sessions on the topic. He noted the value to the community and City.

Councilmember Yamaguchi noted that looking at the history of the Old Town, the primary purpose of Santa Fe Avenue was for vehicles, but there is the possibility that the street could be used for other purposes along with continued vehicular access. He commented on a recent visit to the Gaslamp District in San Diego and noted that the area is only closed to vehicles on the weekends and holidays and the rest of the time the streets are open to vehicular traffic. He encouraged leaving the options open at this time noting the number of studies that have been done on this issue. He commented on the importance of giving Staff direction, engaging the community in the process, and looking at options for a partial street closure as presented in a study from 2017. He commented on the excellent presentation by the consultant but added that he would like to hear from the City's traffic engineer about traffic flows and impacts related to future growth in the area. He urged further discussions on collaborative funding options for the development and maintenance of any future plans for the area.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 7 of 14

Mayor Pro Tem Wanke expressed concerns about the amount of money that has been spent on studies for Old Town and restricting traffic flows on Santa Fe Avenue. He commented on successful downtown projects in adjacent cities noting that those areas benefit from larger streets with normal traffic patterns, which is not the case in the Old Town area. He also expressed concerns for residents in the area who have bought homes or moved into apartments in the area and are opposed to closing or restricting traffic. He asked Staff if survey respondents were required to give their address and how many live in the immediate surrounding neighborhood. Mr. Estevez responded that the survey was available to all residents of Placentia not only the immediate surrounding neighborhood. Mayor Pro Tem Wanke added concerns about noise impacts from concerts and special events, noting that many residents live on Santa Fe Avenue and in Old Town and such events would detrimentally impact their quality of life. He expressed appreciation to Staff for their research about funding mechanisms for the long-term maintenance of the street but added that he does not see a demand for this project. He commented on the beautiful renderings provided by the consultant but emphasized that he does not see support from residents or businesses for the project. He also noted that demand for outdoor dining has declined in recent months.

He expressed support for keeping the street open and considering the needs of the residents who live in the downtown area.

Mr. Estevez responded that there had been outreach to the residents of the Clementine development and they were invited to attend tonight's meeting. He noted that they were generally in favor of the concept and making outdoor dining permanent with improved design features. He added that most of the concerns were related to traffic circulation. He noted support from the Clementine HOA for open public space.

Mayor Pro Tem Wanke commented on the benefits of wayfinding signage and expressed concerns about residents using alleyways for access. He expressed support for keeping a lane of traffic open on Santa Fe Avenue if the project proceeds.

Mayor Shader commented that she received four strong responses requesting that the street be closed.

She noted that the City has not moved quickly on this proposal because it is a big decision. She added that she was surprised that the survey results overwhelming expressed support for Santa Fe Avenue remaining open. She commented on the benefits of customers from surrounding areas frequenting the restaurants and businesses in Old Town noting the positive economic impacts. She noted that the CARES ACT money allocated to the City was directed to providing outdoor dining in the Old Town and was money well spent. She added that an ad-hoc committee had been formed to discuss parking in this area and noted that the main street parking lot is under-utilized in this area because it is a dirt parking area and residents have expressed safety concerns. She agreed that outdoor dining has decreased lately which could be related to shortages in restaurant staffing or weather. She commented on the benefits of shaded areas in outdoor areas and expressed concerns about safety as it relates to traffic flows in the area. She noted that a bike path is not possible under the proposed concepts. She commented that food trucks bring people to the area which has positive aspects. She noted that there is a standing plan for a one-way street and wider sidewalks for dining.

Mr. Arrula noted that the wider sidewalks would provide areas for tables and chairs as well as pedestrian access, similar to downtown areas in Old Town Pasadena, Claremont, Orange and Fullerton.

Councilmember Yamaguchi asked the architect if the design elements for lighting, trees, and shade cover could still be implemented under a one-way street configuration.

Mr. Cardoza responded that public areas for concert stages and outdoor games, such as corn hole, would be eliminated in favor of a more traditional outdoor dining and pedestrian friendly sidewalk area. He provided information on tree -planting strategies in small spaces.

In response to Councilmember's Yamaguchi's comments about a one-way street configuration, Mr. Arrula highlighted slide number 17 of the presentation which depicts a one-way street with parking on both sides of the street and enhanced pedestrian walkways with landscaping and lighting. He noted the potential for eliminating some of the parallel parking to accommodate outdoor dining and programmable space which could be explored further with the architectural firm. He provided options regarding the EFID plan noting that there is funding currently available to proceed with the design phase based on Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 8 of 14

direction from the Council. At this time Staff is requesting direction in order to proceed with the design effort, BID phase and financing.

Councilmember Yamaguchi inquired about ADA parking. Mr. Arrula responded that the City's ADA consultant and traffic engineer determine those needs and noted that parallel parking could not be used for ADA parking.

Mayor Shader inquired about the path for the BID and the CFD.

Mr. Arrula gave an overview of Business Improvement and Community Funding Districts (CFD) explaining how these types of funding mechanisms are used to fund maintenance, events and improvements in a designated district. He also explained the community engagement process as it relates to the BID noting that every business and property owner in the district would have the opportunity to vote. If the Council gives direction to proceed, then discussions would begin with the Old Town Merchants Association and property owners. He added that a consultant is typically used to facilitate the process.

Mayor Shader added that if the business owners were interested in improving and investing the area, then she would be in favor of closing Santa Fe Avenue. She stressed the importance of community participation throughout the process.

Mr. Arrula explained the three policy considerations before the City Council noting that Staff does not have a recommendation, 1) Do nothing, extend the temporary street closure as -is; 2) Reopen the street, proceed with adopted streetscape improvements; and 3) Host two (2) community workshops to share conceptual street closure plans and obtain additional feedback from community. Analyze policy considerations and return to the City Council for further discussion. He stressed the importance of the analyzing policy considerations if Council gives direction to proceed with option number 3.

Mayor Shader emphasized the importance of speaking with business owners in the Old Town rather than holding general community workshops.

Councilmember Yamaguchi asked the City Attorney Bettenhausen to explain the process of joining or creating a CFD and the voting requirement. Mr. Bettenhausen explained that it is a voting process to join and noted that he would need to do further research on the voting majority. He also provided general information about the CFD process.

Mayor Shader motioned to extend the street closure until September 30th for the purpose of gathering the business owners to see about their interest in creating a BID and see if they are willing to do that in the Santa Fe area. If there is interest then a permanent street closure could be discussed further. If there is no interest then the original streetscape plan could be pursued.

Discussion ensued about the costs for maintenance, events and design elements under a CFD and seeking commitments from the business owners before proceeding.

Mayor Pro Tem Wanke asked the City Attorney for clarification about whether it is the business or property owners that would need to vote on creating a CFD. He emphasized the need to seek input from the correct parties.

Mr. Bettenhausen responded that it is typically the business owners but could also involve property owners.

Discussion ensued about the boundaries and phasing of the area to be covered under a CFD. Mr. Arrula stated that Staff would research options per the City Council's direction.

Mayor Pro Tem Wanke expressed caution in using data from the Covid-19 pandemic to forecast future plans for the area.

Mayor Shader stressed that business owners would need to show strong interest in contributing to improvements in order for the City to move forward. She expressed excitement about the renderings Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 9 of 14

and the positive impacts from investment in this area but emphasized the need to have business owners' commitment and investment in plans for the area.

Discussion ensued about the current conditions of outdoor furniture and umbrellas on Santa Fe Avenue and replacement. Mr. Arrula noted that some business owners have been proactive in replacing damaged umbrellas.

Motion by Mayor Shader to extend the temporary street closure as is until September 30th in order to allow time to discuss plans with business owners and determine if there is willingness to contribute and participate in future plans for enhanced improvements in the area. Councilmember Green seconded the motion.

Councilmember Yamaguchi made a friendly amendment to the motion to allow the reopening of the street while plans are discussed with business owners.

Mayor Shader asked Staff about the extent of work to reopen the street.

Mr. Estevez responded that all the furniture and artificial grass would be removed and the street returned to normal conditions.

Mr. Cardoza offered an alternative option to place k -rails temporarily to get an idea of how the street would function with one lane of traffic.

Councilmember Yamaguchi amended his motion to allow a modified one-way street configuration with k -rails while future plans are discussed with business owners to determine if there is a willingness to contribute and participate in future plans for enhanced improvements in the area. Councilmember Wanke seconded the motion.

Discussion ensued about how a one-way street could be accomplished and Mr. Estevez explained that the City's traffic engineer would need to be consulted since traffic patterns will change.

Mayor Shader commented that any future plans for the area would take several years to implement.

Mr. Arrula discussed the current plan that has been approved by the Council which includes parallel parking on both sides of the street and suggested that based on the discussions tonight, Council could direct Staff to work with the architect to craft an alternative plan that allows outdoor dining and through traffic. The alternative plan would be brought back to the Council for consideration.

Discussion ensued about the original plan and alternatives to providing one-way through traffic.

Mr. Bettenhausen, City Attorney, recommended, based on liability concerns, that direction be given to Staff and an alternative plan be brought back to Council.

Councilmember Yamaguchi clarified his motion.

Motion by Yamaguchi to direct Staff to conduct research and bring back a hybrid solution with k -rails to allow through traffic on Santa Fe Avenue while preserving outdoor dining.

Discussion ensued about the options in the staff report; Councilmember Yamaguchi noted that his motion is not one of the options listed in the staff report.

Councilmember Wanke suggested that policy direction be given to Staff to reopen the street in the best and safest manner possible without bringing it back to Council.

Mayor Shader reiterated that research and discussion on a BID or CFD should take place with business owners.

Councilmember Yamaguchi agreed with Mayor Shader stating that if there is support by business owners then the City can proceed with approving alternative design plans.

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Mr. Arrula clarified that the direction to Staff is to examine temporary and possibly on a long-term basis the re -opening of Santa Fe Avenue to one-way traffic and return to Council with traffic analysis and architectural options.

Discussion ensued about BID options, parking, continued outdoor dining, and discussions with business owners about their interest in contributing to future plans.

Mayor Shader noted that Santa Fe would reopen to through traffic on June 30, 2022 with outdoor dining.

Mr. Estevez noted that reopening the street to one-way traffic by June 30- 2022 might not be possible.

Mayor Shader clarified that the plan is to re -open the street to one-way traffic as soon as possible.

Discussion ensued about outreach to business owners to determine participation in future plans for the area.

Councilmember Yamaguchi inquired if Staff would engage subject matter experts and consultants and bring back a full report to the Council.

Mr. Arrula stated that Staff would return to Council with additional information based on an Option #3 plan with through traffic and outdoor dining. This would entail retaining Mr. Cardoza to develop architectural plans. The second part of the plan is to engage a consultant regarding the process and procedures for a BID or CFD.

Mayor Pro Tem Wanke expressed concerns about costs for the number of consultants that the City has retained over the years for plans in the Old Town area and asked if Staff, rather than consultants, could implement plans based on Council's direction.

Mr. Arrula responded that he does not anticipate the plans for an Option #3 plan to be costly since Mr.

Cardoza has already conducted research and prepared plans. He emphasized the importance of decision and the need to thoroughly research and examine options. He noted that Staff is very skilled but architectural planning of this nature requires consultants who are experienced in this type of planning.

Discussion ensued about what is needed to temporarily reopen Santa Fe Avenue and engage the community in future planning for the area.

Mr. Cardoza stated that since he has already prepared plans for the City, the cost to prepare an Option #3 plan would not be costly.

Mr. Yamaguchi asked what changes would be necessary.

Mr. Arrula responded that an additional site plan illustrating the wider sidewalks and outdoor dining area with the improvements to allow flow through traffic. It would not include k -rails but a more permanent structural solution.

Mayor Shader clarified that Council is providing direction at this time for a temporary solution until further discussions are held with the business owners. If the business owners are not interested in pursuing another plan, then the Council will default to the original 2017 Streetscape Master plan.

Councilmember Yamaguchi stated that for legal protections, the City's traffic engineer/consultant will need to review the temporary plan for the reopening of the street.

Mayor Pro Tem Wanke noted that parts of the 2017 Streetscape plan could be utilized future planning.

Councilmember Yamaguchi called for the question.

Motion by Yamaguchi, seconded by Wanke, and carried a (5-0) vote to receive and file the presentation and directing Staff to reopen Santa Fe Avenue with a modified one-way street configuration with k -rails Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 11 of 14

while future plans are discussed with business owners to determine if there is a willingness to contribute and participate in future plans for enhanced improvements in the area.

Mayor Shader called for a 10 minute break at 9:30 p.m.

Mayor Shader called the meeting to order at 9:40 p.m.

3.b. Study Session: Presentation of The Proposed Fiscal Year 2022-23 General Fund Operating Budget
Fiscal Impact:

FY2021-22
Revenues Appropriations
Fund (Including Transfers- (Including Capital &
In) Transfers -Out)
General Fund $50,000 $50,000
Special Revenue $81,160 $81,160
Capital Projects $2,200,000 $2,968,998
Total $2,331,160 $3,100,158
FY 2022-23 EXPENDITURES: $ 45,277,130
REVENUE: $ 45,482,968
Recommended Action:
1) Adopt Resolution No. R-2022-34, amending the City's FY 2021-22 Budget to reflect Third Quarter Budget Adjustments; and
2) Review and discuss the Proposed Fiscal Year 2022-23 General Fund Operating Budget and provide input and direction for final budget adoption; and 3) Set the date of the public hearing for budget adoption as June 21, 2022, at 7:00 p.m.
(Approved 5-0, Resolution No. R-2022-34, as recommended). (Approved 4-0-1, Wanke absent, to set the Public Hearing for Budget Adoption as June 21, 2022 at 7 p.m. as recommended. Direction was given.) Mr. Arrula announced that this study session is the first of three meetings to discuss the Proposed Fiscal Year 2022-23 Budget. Tonight, the Proposed General Fund Operating Budget and an update on reserves and Quarter 3 Budget Adjustments will be presented. He expressed thanks to Ms. Lampman and Mr.

Houn for their efforts in preparing the budget on time.

Jennifer Lampman, Director of Finance gave the presentation on the Proposed Fiscal Year 2022-23 General Fund Operating Budget.

Mayor Shader requested that slide number 3 depicting Third Quarter Adjustments be displayed noting that the Council will need to take action on Third Quarter Adjustments first.

Motion by Green, seconded by Smith, and carried a (5-0) vote to adopt Resolution No. R-2022-34, amending the City's FY 2021-22 Budget to reflect Third Quarter Budget Adjustments.

Mayor Shader announced that Councilmembers would now discuss the 2022-23 Proposed Budget.

Mayor Pro Tem Wanke thanked Ms. Lampman for the excellent presentation and requested that more detail be provided in the position allocation plan.

Councilmember Yamaguchi commented on the position allocation plan noting that some of the Commissions no longer exist. He requested information on the positions that are listed as zero and asked if these positions should be deleted. He also requested information on Fire Department positions asking if those positions would now be moved in-house.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 12 of 14

Ms. Lampman responded that the positions listed as zero could now be deleted and confirmed that the Fire Department positions are in-house positions.

Mr. Arrula provided details about the positions in the Fire Department noting that the net increase is one position.

Rosanna Ramirez, Deputy City Administrator, summarized the changes and responsibilities in IT. In response to a question by Councilmember Yamaguchi about whether the Police Department IT duties require a sworn duty individual, she answered that it is not mandatory but area cities have found this beneficial for security reasons, and the City Administration agrees. She also responded to questions regarding the technology refresh item in the budget for communications.

In response to questions by Councilmember Yamaguchi about position allocations in the City Administrator's office, Mr. Arrula noted that some of the positions are allocated to Administrative services and not directly to the City Administrator's office. Ms. Ramirez provided information on the restructuring of positions in the Administrative Services department.

Mr. Yamaguchi expressed that an organization chart would provide clarity. Mr. Arrula responded that an organization chart would be provided.

Councilmember Smith inquired about the Police Services (PSO) and Community Services Officer (CSO) positions and emphasized the importance of those positions. Chief Butts responded that the CSO position is a position for the future and would provide crime prevention and community outreach services.

Mr. Arrula explained the budget enhancement process and how positions are budgeted annually. He added that all budget requests are examined carefully and Staff works diligently to deliver a balanced budget. He noted that there are opportunities for budget adjustments after the budget is adopted if funds are available. He explained that at the City Council's direction, Staff could bring back revised numbers for the Council's consideration. Mayor Shader noted that the CSO position is a priority.

Councilmember Green thanked Ms. Lampman for the excellent and concise presentation. He requested that Budget Sustainability Task force review the 460 Reserve Policy specifically to look at changes and enhancements such as looking at a 10 -year running forecast. He asked if the 10 -year forecast could be made part of the budget process.

Mr. Arrula responded that Council gave direction to Staff and Measure U Committee member, Mr.

Casterline to review updates to the 460 policy, however, it did not include the request for a 10 -year running forecast. He added that the request for the 10 -year forecast could be added.

Discussion ensued about the 460 Policy and reviewing reserves as part of the budget process and planning for the future.

In response to a question by Mayor Shader about the Stop Spending policy, Mr. Arrula explained the purpose of the policy explaining that the City's Budget process and related policies are fiscally conservative.

Mayor Shader asked if a dollar amount reflecting the increase in payroll based on the MOU could be provided at a future budget meeting. Ms. Lampman stated that Staff would provide this. She also requested information about how Measure U Funds are incorporated into the Budget.

Mr. Arrula explained fund balances in the Budget as it relates to Measure U.

Motion by Shader, seconded by Green, and carried a (4-0-1 vote, Wanke absent) to set the public hearing for the Budget adoption for June 21, 2022 at 7 p.m.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Green requested that Staff review the City of Artesia's Ordinance regarding the theft of catalytic converters and bring recommendations back to the Council for consideration.

Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 13 of 14

Mayor Shader responded that she would be in favor of such an Ordinance if it would be beneficial to the Police Department.

Mr. Arrula and City Attorney Bettenhausen gave a brief overview of the Ordinance.

Chief Butts responded that it would be helpful tool to have such an Ordinance in the City.

Mayor Shader requested an update on the Council's request to develop a 115 Trust.

ADJOURNMENT:

Mayor Shader noted she would like to close in memory of several individuals. She acknowledged the tragedy that took place at Geneva Presbyterian Church in Laguna Woods where Dr. John Cheng sacrificed his life to save others. She also noted that Mayor Pro Tem Wanke reported the death of Matt Brawdcast Castillo, Placentia musician.

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 10:05 p.m. in memory of Bob Board, long time Placentia resident and business owner, Korean War Navy Veteran, Past President of USS Saint Paul and U.S. Cruiser/Destroyer Associations and friend of Councilmember Craig Green for over 20 years, to a regular City Council meeting on Tuesday, June 7, 2022 at 5:30 p.m.

Rhonda Shader, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Minutes, May 17, 2022 Page 14 of 14

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING MINUTES
June 7, 2022
6:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerkCa�Dlacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(a Dlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.

CALL TO ORDER: Mayor Pro Tem Wanke called the meeting to order at 6:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Green, Smith, Yamaguchi, Wanke
Shader
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 7, 2022 Page 1 of 8

ORAL COMMUNICATIONS:

Mayor Pro Tem Wanke opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 202 W. Santa Fe Avenue
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Party: Blake Family Trust
Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Pro Tem Wanke called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT:

ABSENT:

Green, Smith, Yamaguchi, Wanke
Shader
STAFF PRESENT:

City Attorney/Authority Counsel Bettenhausen stated that there was nothing to report.

CITY ADMINISTRATOR REPORT:

City Administrator Arrula introduced one (1) new City Employee.

He introduced Firefighter Brandon De Perez. Brandon attended Santa Ana College and graduated from Santa Ana Basic Fire Academy in December 2017. He has worked in the cities of La Verne and Fullerton and in 2020 was excited to be accepted as a Reserve Firefighter for the City of Placentia. Within a year, he was promoted to part-time Firefighter and has now been promoted to a full-time Firefighter for the City of Placentia.

ORAL COMMUNICATIONS:

Kevin Larson, City Treasurer invited residents and businesses to participate in the Legacy Brick Program.

He noted that the City and Placentia Community Foundation are now selling personalized commemorative bricks to the community for installation in the Kraemer Memorial Park Dolphin fountain plaza area. Bricks cost $130 each and Placentia seniors (65+) can purchase a brick for a discounted rate of $95. For questions about the Legacy Brick Program or to purchase a brick, visit www.Dlacentia.ora/leaacvbrick or contact Community Services at (714) 993-8232.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 7, 2022 Page 2 of 8

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith announced that the City Council had recently approved the Commercial Sign waiver Program. This program allows the City to waive all planning and building fees, up to $1,000 per business for upgrading their existing commercial building sign. Participating businesses must have a current business license with the City. He added that the program will expire on November 1, 2022 and encouraged business owners to call (714) 993-8268 for more information. He announced that he and Councilmember Green participated in the Chamber of Commerce First Responder's breakfast where the City's Police, Fire and Ambulance service personnel were recognized. He noted that he also attended the Public Works open house at the City's Corporate yard and noted that students from Melrose Elementary also attended and enjoyed seeing the equipment. He also announced his attendance at a meeting with the Orange County Council on Governments and his participation in a meeting to review the City's Refuse contracts with Councilmember Yamaguchi and Staff. He added that he participated in a Veterans Advisory Committee meeting with Councilmember Green to discuss planning for the upcoming Veterans Day event. Lastly, he complimented Staff on their participation and work at the Innovating Commerce Serving Communities (ICSC) Conference. This is a conference where Staff cultivates relationships with businesses to encourage the establishment of businesses in the City. He also noted that he was impressed with Mayor Shader's negotiation skills when meeting with potential businesses.

Councilmember Green promoted the Placentia Palm Quarterly brochure and encouraged all residents to look for the new issue which will highlight summer events throughout the City. He noted that the Quarterly brochure is also located online at www.Placentia.ora He also announced that Mayor Pro Tem Wanke was recently appointed Chair of the Orange County Sanitation District. He announced his attendance at the First Responder's breakfast and the Valencia High School Memorial Day event and complimented the students for their efforts. He also noted that the wreath laying event at the Veteran's Memorial at Civic Center Plaza was well attended. He also noted that he attended the Celebration of Life Service for former Planning Commission member Christine Schaefer. Lastly, he noted that he received an email announcing the relocation of the Veteran's clinic in Anaheim to Placentia and expressed excitement about this new and improved location.

Councilmember Yamaguchi reported that he attended a meeting with Councilmember Green and Staff to review the City's Refuse contract.

Mayor Pro Tem Wanke announced that he had the opportunity to tour the Hindu Temple on Bradford Avenue He commented on the history of the development of the site noting that it is the only custom- built Temple in Orange County. He encouraged fellow Councilmembers to take a tour of the facility. He announced that he met with constituents in the Fourth District to discuss issues that are of concern and noted his availability to meet with residents. He also commented on a phone call with Yorba Linda Water District about a water leak at the Rose Village Shopping center next to Carl's Jr. He noted that the Yorba Linda Water District and City Staff are working with the property owner to resolve the water leak.

1. CONSENT CALENDAR (Items 1.a. through 1.e.):

Motion by Green, seconded by Smith, and carried a (3-0-2) vote to approve the Consent Calendar items 1.a. through 1.e., as recommended.

1.a.

1.b.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 3-0-2, as recommended)
City Fiscal Year 2021-22 Register for June 7, 2022
Check Register
Fiscal Impact: $2,549,641.87
Electronic Disbursement Register
Fiscal Impact: $1,230,588.22
Recommended Action: Receive and file
(Received and Filed, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 7, 2022 Page 3 of 8

1.c.

Public Works Agreement with Great Western Installations Inc. for the Purchase and Installation of the Playground Equipment at La Placita Parkette CIP and Prop 68 Project No. 7911
Fiscal Impact:

Revenue: Budgeted: $640,000.00 Prop 68 Grant Fund
Expenditures: Expense: $304,371.86 Prop 68 Grant Fund
Recommended Action:
1) Award a Public Works Agreement to Great Western Installations Inc., for the La Placita Parkette playground equipment renovation project in the amount of $304,371.86; and 2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount, or $30,437.19 for unforeseen conditions if necessary to complete the project; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 3-0-2, as recommended)

1.d. Resolution for Setting of Public Hearing for Fiscal Year 2022-23 Solid Waste Collection Rates
Fiscal Impact: Expense: $15,000 Mailing Expense
Budgeted: $15,000 FY 2021-22 Operating Budget
Refuse Administration Fund (374386-6225)
Recommended Action:
1) Adopt Resolution No. R-2022-37, a Resolution of the City Council of the City of Placentia, California, declaring its intention to adopt increased solid waste collection charges, setting a public hearing for July 19, 2022 and directing Staff to provide notice pursuant to Proposition 218; and
2) Adopt Resolution No. R-2022-38, a Resolution of the City Council of the City of Placentia, California, adopting procedures for establishing and increasing property related fees and charges under Proposition 218.
(Approved 3-0-2, as recommended)

1.e. Amendment No. 2 to Cooperative Agreement with the Orange County Transportation Authority for the Design and Construction of a Placentia Metrolink Commuter Rail Station and Parking Structure
Fiscal Impact: None
Recommended Action:
1) Approve Amendment No. 2 to Cooperative Agreement No. C-6-1117 with the Orange County Transportation Authority for the design and construction of a Metrolink commuter rail station and parking structure; and
2) Authorize the City Administrator to execute the above-mentioned Agreement Amendment, in a form approved by the City Attorney.
(Approved 3-0-2, as recommended)

2. PUBLIC HEARINGS:

2.a. Public Hearing to Provide for the Annual Levy of Assessment for the City of Placentia Landscape Maintenance District 92-1
Fiscal Impact:

Revenue: $ 450,858 (Recouped Through Assessments)
Expenditures: $ 419,200 (Proposed FY 2022-23 Budget LMD 92-1 Fund) Recommended Action:
1) Open the Public Hearing concerning the levy and collection of assessments within the Landscape Maintenance District 92-1; and
2) Receive the Staff Report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing; and
4) Adopt Resolution No. R-2022-35, a Resolution of the City Council of the City of Placentia, California, approving Engineer's Report, confirming diagram and Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 7, 2022 Page 4 of 8

assessment, and ordering levy of continued assessments for Fiscal Year 2023-23 for Placentia Landscape Maintenance District No. 92-1.
5) Direct staff to return to the City Council with a future study session item to discuss the ongoing deficit associated with Placentia Landscape District 92-1. (Added by Council)
(Approved 4-0-1, as recommended)
Mayor Pro Tem Wanke opened the Public Hearing at 7:25 p.m.

City Administrator Arrula introduced Public Works Senior Management Analyst, Elsa Robinson who gave a presentation on the Annual Levy of Assessment for the City of Placentia Landscape Maintenance District 92-1.

City Clerk McKinnell stated that the City Clerk's Office had received no public comment for Item 2.a.

Mayor Pro Tem Wanke asked Ms. Robinson about reserve funds in District 92-1 and how funds in the District are balanced.

Ms. Robinson explained the adjustments that are made to ensure that the fund is balanced and noted that it is becoming difficult to balance this fund given increased costs.

In response to concerns by Mayor Pro Tem Wanke about deficits in the fund, Mr. Arrula recommended that a condition be added to the motion to have staff come back at a future study session to discuss how to address future funding for Landscape District 92-1.

Mayor Pro Tem Wanke closed the Public Hearing at 7:30 p.m.

Motion by Yamaguchi, seconded by Smith, and carried a (4-0-1) vote to approve Item 2.a., as recommended with additional recommended action No. 5.

2.b. Public Hearing to Provide for the Annual Levy of Assessment for the City of Placentia Street Lighting District 81-1
Fiscal
Impact:

Revenue: $135,286 (SLD -81-1 Assessments)
$ 36,214 (Transfer In From General Fund)
Expenditures: $171,500 (Proposed FY 22-23 Budget SLD 81-1 Fund) Recommended Action:
1) Open the Public Hearing concerning the Levy and Collection of Assessments within the Placentia Street Lighting District 81-1; and
2) Receive The Staff Report, Consider All Public Testimony, Ask Questions of Staff; And 3) Close The Public Hearing.
4) Adopt Resolution No. R-2022-36, a Resolution of City Council of the City of Placentia, California, approving Engineer's Report, confirming diagram and assessment, and ordering levy of continued assessments for Fiscal Year 2022-23 for Placentia Street Lighting District No. 81-1.
(Approved 4-0-1, as recommended)
Mayor Pro Tem Wanke opened the Public Hearing at 7:31 p.m.

Public Works Senior Management Analyst, Elsa Robinson gave the presentation on the Annual Levy of Assessment for City of Placentia Street Lighting District 81-1, noting that assessments remain at 1981 levels and the General Fund contribution that is needed to balance the fund.

City Clerk McKinnell stated that the City Clerk's Office had received no public comment for Item 2.b.

Mayor Pro Tem Wanke closed the Public Hearing at 7:36 p.m.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 7, 2022 Page 5 of 8

Motion by Smith, seconded by Green, and carried a (4-0-1) vote to approve Item 2.b., as recommended.

2.c. Introduction and First Reading of Ordinance No. 0-2022-02, Whereby Chapter

23.78 of the Municipal Code shall be Amended Regarding the Standards and Regulatory Requirements for the Storage of Recreational Vehicles and Recreational Apparatuses on Private Property within Single -Family Residential Districts (Zoning Code Amendment 2022-02)
Fiscal Impact: None
Recommended Action:
1) Open the public hearing concerning Ordinance No. 0-2022-05; and 2) Receive the staff report, consider all Public Testimony, ask any questions of Staff; and 3) Close the public hearing; and
4) Find that adoption of Zoning Code Amendment No. 2022-02 is categorically exempt from environmental review and direct Staff to file a Notice of Exemption, pursuant to CEQA Section 15061(b)(3); and
5) Waive full reading, by title only, and introduce for first reading, Ordinance No. 0-2022- 05, an Ordinance of the City Council of the City of Placentia, California, finding that approval of Zoning Code Amendment No. 2022-02 is exempt from the California Environmental Quality Act (CEQA) Pursuant To CEQA Section 15061(6)(3) and approving Zoning Code Amendment No. 2022-02 amending Title 23 (Zoning Ordinance) of the City of Placentia Municipal Code regarding the standards and regulatory requirements for the storage of recreational vehicles and recreational apparatuses on private property within single-family residential districts as defined by Chapter 23.78 - Off -Street Parking.
(Approved 4-0-1, as recommended)
Mayor Pro Tem Wanke opened the Public Hearing at 7:37 p.m.

City Administrator Arrula introduced Senior Planner Andrew Gonzales who gave a presentation on Zoning Code Amendment 2022-02. He noted that at the direction of the City Council an Ad-hoc committee was formed to research and provide recommendations for the RV Ordinance. He noted that Councilmembers Smith and Yamaguchi served on the committee.

Councilmember Smith expressed concerns about the parking recommendation from the Planning Commission noting that not all properties have the turnaround area to allow parallel parking of RVs in front of the house and commented that perpendicular parking should still be allowed on the driveway.

He urged for a commonsense approach.

Councilmember Yamaguchi commented that he had viewed the online video of the Planning Commission dialogue regarding this matter and expressed support for the recommendations from the Planning Commission.

Mayor Pro Tem Wanke noted that the diagram is not to scale and commented that many residential properties do not have the area to park parallel to the front of their homes. Nonetheless, he appreciated that the Planning Commission had observed a potential issue with the previous perpendicular parking configuration. He asked if staff had a recommendation regarding the tire covers.

Mr. Gonzales explained that the tire covers are an aesthetic feature, are low-cost and help with the accumulation of debris and cobwebs around the tires.

Mr. Arrula added that setting forth expectations and standards, such as wheel covers, sends a message to the community about the conditions in which RV parking will be allowed in residential areas and it is also more aesthetically pleasing to the surrounding neighborhood to have covers on the tires.

Councilmember Green agreed that tire covers are more aesthetically pleasing.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 7, 2022 Page 6 of 8

Councilmember Yamaguchi stated that not covering the tires is not ideal but questioned whether it is the role of the government to tell people to cover their tires.

Mayor Pro Tem Wanke expressed that he is in favor of tire covers, as previously recommended, and asked City Attorney Bettenhausen for direction to add the tire cover requirement into the recommended action.

Mr. Bettenhausen noted that the change to the Ordinance to include tire covers could be read into the record and specified in the motion.

City Clerk McKinnell stated that the City Clerk's Office had received no public comment for Item 2.c.

Mayor Pro Tem Wanke closed the Public Hearing at 7:52 p.m.

Mayor Pro Tem Wanke recommended that the language requiring tire covers be added back into the Ordinance under Section 23.78.150(i).

Motion by Green, seconded by Wanke, and carried a (4-0-1) vote to approve Item 2.c., as recommended with the modification to Section 23.78.150(i) of the Ordinance, as follows:
i) All recreational vehicles and recreational apparatuses located within the front yard area parked for a period of more than 72 hours shall be equipped with appropriate tire covers, rubberized wheel/tire chocks and trailer jack. These items shall be well- maintained and not be in a state of disrepair. All vehicle or apparatus covers shall be prohibited from using non -fitted tarps, cloth sheets, furniture covers, and/or similar coverings not intended for exterior use.

3. REGULAR AGENDA:

3.a. Presentation of the Draft Fiscal Year 2022-23 Proposed Operating Budget Including General Fund, Special Revenue, Debt Service, Enterprise, Internal Service, Capital Improvement Program, and Fiduciary Funds Budgets Fiscal
Impact:

General Fund
Special Revenue
Debt Service
Enterprise
Internal Service
Fiduciary
Totals
Transfers In
$45,482,968
20,636,805
404,450
6,599,550
3,286,900
5,503,447
$81,914,120
Expenditures &
Transfers Out
$45,429,130
18,095,453
404,450
7,000,265
3,286,900
5,610,139
$79,826,337
It is recommended that the City Council take the following actions:
1) Review and discuss the Draft Fiscal Year 2022-23 Proposed Budget and Capital Improvement Program (CIP); and
2) Provide input and direction for final budget adoption at the City Council Meeting of June 21, 2022.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 7, 2022 Page 7 of 8

It is recommended that the Placentia Public Financing Authority take the following actions:
1) Review and discuss the Draft Fiscal Year 2022-23 Proposed Budget; and 2) Provide input and direction for final budget adoption at the City Council Meeting of June 21, 2022.

City Administrator Arrula introduced Finance Director Jennifer Lampman who gave a presentation on the Draft Fiscal Year 2022-23 Proposed Operating Budget.

Deputy City Administrator Estevez gave a presentation on the Proposed 2022-23 Capital Improvement Program.

Councilmember Smith remarked that he appreciated the conservative approach to the Budget, the proposed plans in the Capital Improvement Program, and the proposed position allocations which will improve operations as a whole.

Councilmember Green expressed that he is happy to see that the City will be able to fill and recruit for positions under the proposed Budget. He expressed appreciation for the City's reserves and suggested that the amount of reserves be increased in the future. He expressed appreciation for the fiscally sound decisions that have been made in recent years regarding the City's finances.

Councilmember Yamaguchi expressed appreciation to Staff for their efforts in producing the Budget. He expressed concerns about the position allocation plan and stressed the need to continue to seek Federal and State grant funding as much as possible.

Mayor Pro Tem Wanke thanked Finance Director Jennifer Lampman for her thorough presentation and efforts. He requested information on expenses associated with Public Safety Dispatch Center and Public Safety as it compares to previous expenses. He concurred with fellow Councilmembers that many of the proposed positions are needed and urged caution in proposing future positions in Administration. He requested clarification on the number of positions and duties in Administration at the next Budget hearing. Lastly, he requested that information on raising the reserves level be presented to the Council at a future meeting.

Mr. Arrula noted that the Measure U committee is already working on a presentation to Council.

Councilmember Green concurred that clarification on the position descriptions and classifications in Administration is needed. He noted the progress the City has made over the last 20 years.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Green remarked that he looks forward to discussions on increasing the City's reserve funds.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:38 p.m. in memory of Dolores Ventura Aguirre, Longtime Placentia Resident since 1930 and Mother of former Placentia Mayor and Councilmember Joe Aguirre and Christine Schaefer, Longtime Placentia Resident and Planning Commissioner, to a regular City Council meeting on Tuesday, June 21, 2022 at 5:30 p.m.

Chad Wanke, Mayor Pro Tem
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 7, 2022 Page 8 of 8

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING MINUTES
June 21, 2022
5:00 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aolacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:02 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 1 of 11

ORAL COMMUNICATIONS:

Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representative: Damien R. Arrula, City Administrator Employee Organization: Placentia Firefighters' Association (PFA)

2. Pursuant to Government Code Section 54956.8

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator

3. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Title: City Attorney

4. Pursuant to Government Code Section 54956.9 (d)(2):

CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Significant Exposure to Litigation: (1 Case)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Rosanna Ramirez; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; Assistant to the City Administrator/Economic Development Manager Jeannette Ortega; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Interim Deputy City Clerk Nancy M. Albitre INVOCATION: Chaplain Sterling Bennett
PLEDGE OF ALLEGIANCE: Fire Chief Jason Dobine
PRESENTATIONS:
a. Proclamation Placentia Clean and Kind Award
Presenter: Mayor Shader
Recipients: Tricia Canales and Audrey Canales
Mayor Shader presented a Placentia Clean and Kind Award and Proclamation to Audrey Canales. At a very young age Audrey has showed generosity and kindness to the Placentia K9 Program and Police Department by connecting with canine Keira and supporting K-9 fundraisers. She is being recognized for her service and kindness to her community, Orange County, the State of California.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen stated that there were four (4) items on the Closed Session agenda, the City Council discussed each of the items, and there was nothing further to report.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 2 of 11

CITY ADMINISTRATOR REPORT:

City Administrator Arrula introduced one (1) new City of Placentia Employee.

He introduced Senior Human Resources Technician Cyndi Veloz. Cyndi has worked in local government at various agencies for the last 21 years. She has 15 years of experience in Human Resources and enjoys the challenges and demands of the profession. Cyndi is currently pursuing a Bachelor of Arts in Political Science to further her professional and academic endeavors.

ORAL COMMUNICATIONS:

The following residents expressed opposition to the Santa Fe Avenue closure and commented on issues related to parking, unsafe traffic flows and conditions, and graffiti in the Old Town area. They requested that the street be reopened to traffic, expressed frustration about the delays in the construction of the parking structure, and encouraged the City to develop a comprehensive plan for improvements in the Old Town area.

Kevin McGann
Geno Apicella
David Ramos
Marisa Ramos
Stephen Gaines
CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith reported that he attended a Joint Use meeting with the Library and Public Works Staff and noted that the Library has two new Board Trustees. He also announced that Summer Programming has started and encouraged residents to refer to the Palm Quarterly for more information on classes and events. The Palm Quarterly can be accessed on the City's website or a physical copy can be pick up in City Hall. Information on registration can be obtained at www.placentia.ora\ classes Councilmember Green reported that he attended the Brown Bag lunch that City Administrator Arrula presents to employees and commented on the informative presentation. He also reported that he attended meetings of the Downtown Merchant's Association and Mosquito and Vector Control. He commented on the exhibits at the new information center at the Mosquito and Vector control headquarters. Lastly, he noted that he attended a birthday party for a 100 -year-old resident and Veteran.

Councilmember Yamaguchi encouraged residents to participate in a community survey for the Atwood Channel trail noting that the link to the survey is available at www.placentia.ora He shared his thoughts about the two El Monte Police Officers who were killed in the line of duty and noted that the meeting will be adjourned in their honor. He noted that the meeting will also be adjourned in memory of Frank G.

Tripepi who was a lifelong friend of Councilmember Green, former long-term City Manager of Rosemead and a mentor to him.

Mayor Pro Tem Wanke announced that the City and Placentia Community Foundation are now selling personalized commemorative bricks to the community for installation in the Kraemer Memorial Park Dolphin fountain plaza area. He encouraged those interested in the Legacy Brick Program to contact Community Services at (714) 993-8232 or to visit the website at www.placentia.ora/leaacvbrick Mayor Shader reported that she attended the Old Town Merchant's Association meeting. She invited and encouraged all residents of District 1 to attend a City Briefing which will take place at the Whitten Center on June 30, 2022 at 6 p.m.

1. CONSENT CALENDAR (Items 1.a. through 1.I.):

Mayor Shader pulled Item Nos. 1.c., 1.g. and 1.h., and Mayor Pro Tem Wanke pulled Item 1.k. Motion by Green, seconded by Smith, and carried a (5-0) vote to approve the remaining Consent Calendar items., as recommended.

1.a. Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 3 of 11

1.b.

City Fiscal Year 2021-22 Register for June 21, 2022
Check Register
Fiscal Impact: 1,106,990.96
Electronic Disbursement Register
Fiscal Impact: 867,719.15
Recommended Action: Receive and file
(Received and filed, as recommended)

Mayor Shader pulled Item 1.c. to vote separately on the item. Motion by Wanke, seconded by Green, and carried a (4-0-1) vote to approve Item 1.c., as recommended, Shader abstained.

1.d.

Measure M Eligibility Application Package for Fiscal Year 2022-23 Fiscal Impact: Revenue: $990,171 in Estimated Measure M Funds (180000-4092) Recommended Action:
1) Authorize Staff to submit the 7 -year CIP project list utilizing Measure M funding; and 2) Approve Resolution No. R-2022-40, a Resolution of the City Council of the City of Placentia, California Concerning the Status and Update of the Pavement Management Plan for the Measure M (M2) Program; and
3) Authorize Staff to submit the Measure M Eligibility application package to OCTA to ensure continued eligibility for Measure M funding and receipt of Local Fair Share M2 funds.
(Approved 5-0, as recommended)

1.e. Approval of Agreement with California Department of Parks and Recreation for Improvements of Jaycee Parkette for the Statewide Park Development and Community Revitalization Program (Prop 68)
Fiscal Impact: Expense: $610,000 Jaycee Parkette Improvements Revenue: $610,000 Prop 68 State Grant Funds
Recommended Action:
1) Approve the Grant agreement with the California Department of Parks and Recreation for the acceptance of grant funding in the amount of $610,000 for the purposes of renovating Jaycee Parkette; and
2) Approve Resolution No. R-2022-42, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator, and/or his designee, to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.f. Agreement with Great Western Installations Inc. for the Installation of Existing Park Amenities at Goldenrod Park and Koch Park
Fiscal Impact: Budgeted: $174,200 CIP Budget Fund
Expense: $ 64,202 CIP Budget Fund
Recommended Action:
1) Award a Public Works Agreement to Great Western Installations Inc, for the installation of park amenities at Goldenrod Park and Koch Park in the amount of $64,202.00; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 4 of 11

1.g. Amendment to Purchase Order for Two Fabricated Steel Garage Structures for Fire Station #2, City Project No. 5105
Fiscal Impact: Expense: $ 83,515.00 Approved Purchase Order $ 34,185.00 Increase in Price
$ 117,700.00 Adjusted Purchase Order Amount
Available $ 88,966.77 General Fund (105105-6185 & 6850) Budget $ 96,345.00 Measure U Fund (795105-6185)
$ 185,311.77 Available Budget
Recommended Action:
1) Authorize the City Administrator to approve a change order in the amount of $34,185 for a revised purchase order amount of $117,700.00; and 2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.

Mayor Shader pulled Item 1.g. to get further clarification on the purchase, noting that she was unable to view the photos of the steel garages. Mayor Pro Tem Wanke shared photos of the garage structures.

Motion by Shader, seconded by Yamaguchi, and carried a (5-0) vote to approve Item 1.g., as recommended.

1.h. Amendment No. 2 to Compressed Natural Gas Fueling Station Lease Agreement with Trillium USA
Fiscal Impact: Revenue: $75,000 Annual Base Lease Payment $14,500 FY 22-23 Estimated Fuel Royalty Payment
Recommended Action:
1) Approve a one-year term lease extension through June 30, 2023 with Trillium USA to operate the City's CNG fuel station; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney; and 3) Authorize the City Administrator to administratively approve another 12 -month term extension in 2023, if needed, and provided no other sections of the agreement are amended.

Mayor Shader pulled Item 1.h. to get further clarification of the item noting that she was unable to view the proposed agreement. Mayor Pro Tem Wanke shared an electronic copy of the agreement with Mayor Shader. She expressed concerns about the number of extensions granted on the lease. Motion by Shader, seconded by Yamaguchi, and carried a (5-0) vote to approve Item 1.h., as recommended.

1.i. Placentia S.T.R.O.N.G. Project Grant Funding by the Project Safe Neighborhoods Fiscal Impact: Expense: $ 537,160
Revenue: $ 537,160 Project Safe Neighborhoods
Recommended Action:
1) Authorize the City's participation in the Placentia S.T.R.O.N.G. Project; and 2) Authorize the City Administrator to execute the necessary documents in a form approved by the City Attorney and accept the program funds. (Approved 5-0, as recommended)

1.j.

Extension of Time Limit for a Total of 12 Additional Months for Tentative Parcel Map (TPM) No. 2020-124 Pertaining to the Subdivision of a +/- 0.19 -Acre Lot into Three Residential Townhome Condominium Units Located 803 W. La Jolla Street within the High Density Residential (R-3) Zoning District Fiscal Impact: Approximately $28,767 of Development Impact Fee Revenue Prior to Construction of a Three (3) Residential Unit Townhome Building Recommended Action:
1) Adopt Resolution R-2022-41, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and approving the extension of approval Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 5 of 11

for a total of 12 months of Tentative Parcel Map (TPM) 2020-124 pertaining to the subdivision of property located within the High Density Residential (R-3) Zoning District and site on property at 803 W. La Jolla Street and making findings in support thereof.
(Approved 5-0, as recommended)

1.k. Contract Amendments for Human Resources Support Services Fiscal Impact: Expense: $75,000 Professional Services (101512-6099) $35,000 Contract Services (101512-6001)
Budget: $75,000 Professional Services (101512-6099)
$35,000 Contract Services (101512-6001)
Recommended Action:
1) Approve Amendment No. 2 to Professional Services Agreement with Lisa Carter for an additional not -to -exceed amount of $35,000; and
2) Approve Amendment No. 1 to Professional Services Agreement with MV Cheng & Associates Inc. for an additional not -to -exceed amount of $75,000; and 3) Authorize the City Administrator and/or his designee to execute the necessary documents, in a form approved by the City Attorney.

Mayor Pro Tem Wanke pulled Item 1.k. to obtain further clarification on the item and asked City Administrator Arrula for an explanation for the request to amend the agreement, expressing concerns about the costs.

City Administrator Arrula explained that Deputy City Administrator Ramirez would provide clarification and additional information. He noted that consultants were filling in during the time period when the City was not properly staffed and assisted with recruitments and the operation of the Human Resources Department.

Deputy City Administrator Ramirez clarified that Lisa Carter handled all recruitments for the City and that the position was recently filled. She noted that MV Cheng provided multiple individuals including an HR Clerk to organize the hiring panels and an HR Analyst to handle benefits. The HR Analyst position has also recently been filled. In addition, an HR Manager was handling worker's compensation and she will be phased out as of June 30th. There were various individuals covering these positions for the last six months.

In response to Mayor Pro Tem Wanke's question about Ms. Carter's compensation, Deputy City Administrator Ramirez explained that Ms. Carter fell behind on invoicing and the City was unaware of the costs that were being incurred.

Councilmember Yamaguchi asked about the spending allowance policy. City Administrator Arrula responded that the spending allowance was increased to $40,000 and he approved the original contracts under his authority.

Councilmember Yamaguchi expressed concerns about internal controls citing concerns that the contracts should have been approved by the City Council. However, it is important that the City pay for services rendered at this point. Deputy City Administrator Ramirez explained that the invoicing was in arrears.

Motion by Shader, seconded by Green, and carried a (5-0) vote to approve Item 1.k., as recommended.

Amendment No. 3 to Professional Services Agreement for Provision of Building Inspection, Permit Technician and Fire Plan Check and Inspection Services Fiscal Impact: Revenue: $100,000 (102532-4163)
Expense: $100,000 (102532-6050)
Recommended Action:
1) Approve Amendment No. 3 to the Professional Services Agreement with CSG, to provide professional services as needed related to building plan check, building inspection, building permit technician staffing, and fire plan check and inspection services for a term ending June 30, 2023; and
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 6 of 11

2) Approve Resolution No. R-2022-45, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2021-22 in compliance with City Charter of the City of Placentia §§ 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator to approve up to two (2) additional one-year extensions pursuant to the terms of the subject Amendment No. 3 to the Professional Services Agreement with CSG.
(Approved 5-0, as recommended)

2. PUBLIC HEARING:

2.a. City of Placentia Fiscal Year 2022-23 Annual Operating Budget, Position Allocation Plan, Annual Gann Appropriations, Capital Improvement Program, and Placentia Public Financing Authority Annual Budget
Fiscal Impact:

Fund T •e
Revenues &
Transfers In
Expenditures &
Transfers Out
General Fund
Special Revenue
Debt Service
Enterprise
Internal Service
Fiduciary
$45,482,968
20,636,805
404,450
6,599,550
3,286,900
5,503,447
Totals $81,914,120
$45,429,130
18,095,453
404,450
7,000,265
3,286,900
5,610,139
$79,826,337
Recommended Action:
1) Open the Public Hearing concerning the City of Placentia Budget for Fiscal Year 2022- 23 and Capital Improvement Program (CIP) for Fiscal Year 2022-23, consider all public testimony, ask questions of Staff, and close the public hearing; and 2) Adopt Resolution No. R-2022-43, a Resolution of the City Council of the City of Placentia, California, taking actions necessary to adopt the Fiscal Year 2022-23 Annual Budget; and taking actions necessary to adopt the Fiscal Year 2022-23 Capital Improvement Program (CIP) Budget with an appropriation of $11,036,911; and authorizing the Position Allocation Plan and Compensation Plan for Fiscal Year 2022- 23; and
3) Authorize the City Administrator to release appropriation controls for the General Government Department and Risk Management fund outside of the normal quarterly process, as necessary; and
4) Approve the use of the County's population growth and California per capita income growth as determined by the State Department of Finance for the calculation of the Fiscal Year 2022-23 Annual Appropriation Limit; and
5) Adopt Resolution R-2022-44, a Resolution of the City Council of the City of Placentia, California, approving and adopting the Annual Appropriations Limit for the Fiscal Year 2022-23 in the amount of $108,567,534.

Recommended Action Placentia Public Financing Authority:
1) Conduct the Public Hearing concerning the Placentia Public Financing Authority Budget for Fiscal Year 2022-23; and
2) Adopt Resolution No. PPFA-2022-01, a Resolution of the Placentia Public Financing Authority (PPFA) Board of Directors of the City of Placentia, California, taking actions necessary to adopt the PPFA's Fiscal Year 2022-23 Annual Budget.

Mayor Shader opened the continued Public Hearing at 7:51 p.m.

City Administrator Arrula introduced Director of Finance Lampman to give a presentation on the annual Budget, the Capital Improvement Program, the Position Allocation Plan, the Annual Appropriations Limit, Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 7 of 11

and the Placentia Public Financing Authority Budget. The presentation included a citywide summary of all funds, the proposed General Fund Budget, proposed revenues, proposed expenditures, a summary of personnel changes, the General Fund balance, other funds, the proposed Capital Improvement Program Budget, the Annual Appropriation Limit, and Staff's recommendations.

Councilmember Smith expressed appreciation for the thorough presentation and explanation of the position allocation plan.

Councilmember Green expressed appreciation to Staff for the excellent budget presentation noting that it was one of the best over the last 20 years and commented on all the progress made by the City.

Councilmember Yamaguchi expressed appreciation to Staff for their hard work and making modifications as requested by Council. He expressed concerns about the leadership positions in the budget and expressed the need for further review and studies.

Mayor Pro Tem Wanke thanked staff for separating out the City Administrator's Department in the budget. He inquired about the Fire and Life Safety budget and the separation from Dispatch services noting that it is difficult to ascertain the cost of the Fire Department since they are separated. He stressed the importance of receiving a total cost for the Police and Fire Departments so that the public can be informed. He added that having dispatch services under Administration is unusual.

Finance Director Lampman responded that a study could be done noting that dispatch services fluctuate from year to year. She indicated that she completed a recent breakdown of services and commented on new positions within dispatch services.

Mr. Arrula commented on reports prepared by subject matter experts hired by the City who indicated that the dispatch center was understaffed and commented on recent hires to correct understaffing issues.

Mayor Pro Tem Wanke stressed the need to inform the public about the costs of transitioning to our own Fire Department and the costs for the Police Department. He urged for transparency.

Mayor Pro Tem Wanke asked if the City had a Homeless Liaison Officer (HLO). Chief Butts responded that they have a patrol officer that spends 60-70 percent of his day addressing homeless issues.

Mayor Pro Tem Wanke commented that it was his understanding that the City would have a dedicated HLO officer after the opening of the Navigation Center. He commented on homelessness issues in various part of the City and expressed concerns about increased numbers and the lack of a dedicated officer handling these issues.

City Administrator Arrula stated that he would report back on the dedicated HLO Officer noting that he has a meeting scheduled with the North County SPA to discuss services associated with the Navigation Center.

In response to a question by Mayor Pro Tem Wanke about the increase in pay for the Media Services position, Mr. Arrula noted that the salary and responsibilities of the position was not consistent with similar positions in other cities.

Mayor Pro Tem Wanke asked if the City has considered outsourcing the services.

City Administrator Arrula commented on the existing and increasing needs for media services and explained that in discussions with Staff, a full-time position is needed to provide consistent and reliable services. Private companies have proven to be costly or not interested due to high demand for services.

Mayor Pro Tem Wanke expressed concerns that the Budget is more heavily focused on administration and not in balance with the needs of public safety and what the public expects. He expressed appreciation to Ms. Lampman and her team for their efforts on the Budget.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 8 of 11

Mayor Shader noted that this is the last time that the Budget will include American Rescue Plan Act monies. She added that the money from the Federal Government was one-time money to help cities with recovery from the Covid-19 pandemic. She added that the City uses professional consultants to assist with forecasting as part of the Budget and asked about positions titles and how it affects PERS.

Finance Director Lampman explained that position titles in the City are consistent with position titles in other municipalities and agencies and do not impact PERS.

City Clerk McKinnell stated that the City Clerk's Office had received no electronic communications for Item 2.a.

Mayor Shader closed the public hearing at 8:32 p.m.

Motion by Green, seconded by Smith, and carried a (3-2, Yamaguchi and Wanke voted no) to approve Item 2.a., as recommended.

3. REGULAR AGENDA:

3.a. 2022 Pavement Management Plan Report and Presentation Fiscal Impact: There is no fiscal impact associated with the recommended action.

Recommended Action:
1) Receive and file the 2022 Pavement Management Plan Report and Presentation. (Received and filed, as recommended)
City Administrator Arrula introduced Acting Deputy City Administrator Estevez to give a brief presentation on the 2022 Pavement Management Plan.

In response to Mayor Pro Tem Wanke's question about the condition of various streets in his neighborhood that were last paved in 2011, Deputy City Administrator Estevez explained that slurry seal projects are scheduled over many years and are in progress. He added that the goal is to improve every street over 10 years and at this point the City is 5 years into the pavement improvement schedule. He stated that he would review the maintenance schedule and report back on specific streets. He noted that the Hamer Island area would be worked into the schedule.

In response to Councilmember Smith's question about evaluating and modifying the schedule as needed, Deputy City Administrator Estevez noted that the schedule can change because of coordination with other projects such as the fiber project.

Councilmember Smith also inquired about paving cost management strategies with adjacent cities.

Deputy City Administrator Estevez explained the challenges working with adjacent cities and provided examples where the City was able to piggyback on paving projects. Councilmember Smith also asked about staging paving projects with utility companies noting that sometimes the roads are excavated shortly after paving has been completed. He expressed concerns about paving patches by utility companies noting the poor quality of some of the patches.

Deputy City Administrator Estevez responded that the City does have a Paving Ordinance and the Public Works Inspector does follow up and require repaving when necessary. He also noted that Staff meets quarterly with the utility companies to discuss and coordinate projects.

Mayor Shader asked for clarification on the amount the City spent on road maintenance and rehabilitation in Fiscal Year 2021-22 and questioned the difficulty of reaching the $5.1 million annual allocation which was proposed to allow the City to reach a projected completion of road rehabilitation by 2027.

In response to a question by Councilmember Yamaguchi regarding the grading standards for streets, Deputy City Administrator Estevez responded that slurry seal raises the grading standard of the street to "good". Councilmember Yamaguchi also requested that the final presentation be uploaded to the City's website.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 9 of 11

Mayor Pro Tem Wanke asked if in the future, the pavement management presentation could be made to the Council prior to the beginning of the Budget process so that the Council could be better informed when making Budget decisions. He also inquired about whether the City is responsible for Imperial Highway and commented on damage to an area on Imperial Highway. Deputy City Administrator Estevez responded that Cal Trans is responsible for Imperial Highway and he would reach out to his contacts about the damage on Imperial.

Mayor Shader expressed the importance of being cognizant of residents tolerance levels when a number of streets are being paved concurrently. She asked is there is an industry standard or percentage that is used to limit disruptions. Deputy City Administrator Estevez responded that Staff is cautious of multiple street closures that could impact traffic in the City and pays particular care in managing the work. The City also uses Nixle to make notifications to the public.

Mayor Shader asked that this item be brought back to Council in the near future to discuss the possibility of accelerating roadway projects. City Administrator Arrula stated that the item could be brought back in the first quarter. He noted the significant progress the City has made in improving the streets and commented on the importance of maintaining a balance of infrastructure projects throughout the City.

3.b. Introduction and First Reading of Ordinance No. 0-2022-06, An Ordinance of the City Council of the City of Placentia, California, Adding Chapter 10.72 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 10 (Peace, Morals and Safety) of the Placentia Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City Fiscal Impact: Any increase in the number of criminal cases prosecuted by the Placentia City Attorney's Office as a result of the ordinance is expected to be managed by currently budgeted City Staff.

Recommended Action:
1) Introduce, and read by title only, Ordinance No. 0-2022-06, An Ordinance of the City Council of the City of Placentia, California, Adding Chapter 10.72 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 10 (Peace, Morals And Safety) of the Placentia Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City.
(Approved 5-0, as recommended)
City Administrator Arrula introduced Police Chief Brad Butts to give a brief presentation on establishing regulations prohibiting the unlawful possession of catalytic converters in the City.

Mayor Pro Tem Wanke asked if the catalytic converters are being sold to standard recycling companies and recommended that a copy of the adopted Ordinance be sent to recyclers. Chief Butts responded that some recycling companies do a better job of requiring documentation from individuals who are selling catalytic converters but not all do. Chief Butts added that the Ordinance will be shared with area recyclers so that they are aware.

City Attorney Bettenhausen referred to a section of the Ordinance regarding core recyclers that states that these recyclers are required to obtain ownership documentation from individuals recycling.

Councilmember Green asked if there can be a workshop or event where City residents can have their catalytic converters tagged or marked.

Police Chief Butts responded that the Police Department had coordinated such an event with Tokyo automotive and hundreds of cars were marked. He added that the new Community Services Officer will be working on crime prevention in the City and coordinating outreach and education.

Mayor Shader commented on insurance claims and the impacts felt to not only the victim but to all through increased premiums. She noted that she is pleased to offer an enforcement tool to the Police Department to assist in deterring criminal activity in the City.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 10 of 11

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Green thanked City Administrator Arrula and the Finance team for the excellent budget presentation.

Mayor Pro Tem Wanke inquired about the status on the final report on Hemingway Street.

Councilmember Green offered his thoughts about the loss of his lifelong friend Frank G. Tripepi.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:15 p.m. in memory of Corporal Michael Paredes, El Monte Police Officer; Officer Joseph Santana, El Monte Police Officer; and Frank G. Tripepi, lifelong friend of Councilmember Craig Green, former long-term City Manager of Rosemead and a true professional in governmental affairs and business, to a regular City Council meeting on Tuesday, July 5, 2022 at 5:30 p.m.

Rhonda Shader, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, June 21, 2022 Page 11 of 11

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING MINUTES
July 5, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerk(aplacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aplacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:35 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Shader ABSENT: Wanke
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 1 of 8

ORAL COMMUNICATIONS:

Mayor Shader opened Oral Communications for the Closed Session. Interim Deputy City Clerk Albitre stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings on the following:

1. Pursuant to Government Code Section 54956.8
PUBLIC EMPLOYEE PERFORMANCE EVALUATION:

Title: City Attorney

2. Pursuant to Government Code Section 54956.8

CONFERENCE WITH REAL PROPERTY NEGOTIATOR
Property: 336 W. Santa Fe Avenue (APN: 339-392-05)
Agency Negotiator: Damien R. Arrula, City Administrator Negotiating Parties: Homeless Intervention Services of Orange County Under Negotiations: Price and Terms of Payment
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Shader called the meeting to order at 7:03 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Shader ABSENT: Wanke
STAFF PRESENT:

INVOCATION: Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE: Fire Chief Jason Dobine
PRESENTATIONS:
a. Proclamation July 2022 as Parks and Recreation Month Presenter: Mayor Shader
Recipient: Veronica Ortiz, Community Services Supervisor, Community Services Ms. Ortiz presented a video highlighting the historical significance of Parks and Recreation month and recent and upcoming Parks and Recreation programs and events in the City. Mayor Shader presented a proclamation in recognition of Parks and Recreation Month, and it was received by Veronica Ortiz, Community Services Supervisor.

CLOSED SESSION REPORT: None
CITY ADMINISTRATOR REPORT: None
ORAL COMMUNICATIONS:

Jeff Buchanan expressed that he was pleased to learn that the City's financial rating had improved dramatically due to the efforts of the Financial Sustainability Committee, City Management and City Council. He shared an audio recording of the song "I'm Glad to Be an American" noting that it was Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 2 of 8

performed in harmony by many individuals on Zoom. He expressed concerns that the current City Council is not operating in harmony and not operating in the best interests of the City.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith highlighted the upcoming Movies in the Park at Champions Sports Complex and encouraged all to attend. He noted his attendance at a meeting of the O.C. Council on Governments. He also noted that he attended the Be Well O.C. tour with Mayor Shader and the Placentia Police Department and commented on the work that is being done in the County to bring awareness to mental health and substance abuse issues. He commented on a recent employee development workshop at City Hall that included a TedTalk titled "Developing and Harnessing One's Potential". He commented on the excellent presentation and expressed appreciation to Staff for coordinating such an outstanding event. He also promoted the event "Love Placentia 2023" noting that the event will take place in Spring 2023; a date and details will be provided soon. He also noted that he attended the Mayor's Town Hall meeting and expressed how informative the event was. Lastly, he commented that he appreciated participating in interviews for positions on various Commissions and Committees and noted the vital role that volunteers play in these positions. He expressed appreciation to all the residents who applied.

Councilmember Green commented that he also attended the TedTalk at City Hall and noted that it was very inspirational and outstanding. He noted that he attended the Mayor's Town Hall meeting and commented that the meeting was very good and provided a good update. He shared that he attended the funeral and celebration of life service for Frank Tripepi noting that it was very well attended. He noted that he attended the 26th Annual 4th of July celebration on Nenno Avenue and thanked the Placentia Police and Fire Departments and Lynch Ambulance for appearing at the event. Lastly, he expressed appreciation to the residents who participated in the interviews for Commissions and Committees, noting the high quality of all the applicants.

Councilmember Yamaguchi noted his attendance at the Santa Ana Flood Protection annual meeting and provided a brief update, noting that Placentia's fees will not be changing. He also noted that he attended, along with Councilmember Wanke, a meeting with City Attorney Bettenhausen as part of his subcommittee duties. He noted that the results of the meeting were completed in Closed Session. He expressed appreciation to Veronica Ortiz, Community Services Supervisor and Staff for the excellent presentation at the meeting. He promoted the Concerts in the Park Concert series in Tri -City part and encouraged all to attend.

Mayor Shader commented on the Town Hall meeting that she conducted at the Whitten Center and highlighted the State of the City event which will be held at the end of September 2022. She commented on the importance of holding events in different parts of the City to make events more accessible to residents. She also noted that she attended a 4th of July bike parade on San Juan Street and thanked the Cordera family for hosting the event. She also noted that she attended a pancake breakfast and flag raising on Primrose Street and thanked the Anderson family for hosting the event. She expressed appreciation for all the 4th of July traditions in the City. Lastly, she commented on the upgrade in the City's S & P bond ratings and noted the significance of the increased bond rating. She noted that in 2016 the City had junk bond status and is now at "A" status. She thanked the City Council, City Administrator Arrula and the City team for spearheading efforts to improve the City's bond status. She commented on the significant amount of taxpayer's monies that will be saved by the improvement of the City's bond rating and the meaningful impact on upcoming City projects.

1. CONSENT CALENDAR (Items 1.a. through 1.h.):

Motion by Yamaguchi, seconded by Smith, and carried a (4-0-1) vote to approve the Consent Calendar items 1.a. through 1.h., as recommended.

1.a.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 4-0-1, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 3 of 8

1.b.

City Fiscal Year 2021-22 Register for July 5, 2022
Check Register
Fiscal Impact: $2,283,988.74
Electronic Disbursement Register
Fiscal Impact: $1,151,053.96
Recommended Action:

Receive and file
(Received and Filed, as recommended)

1.c. Amendment No. 1 to Professional Services Agreement with Dudek Corporation for Engineering Design Support Services for the Tod Crowther Sewer Pipeline Replacement Project
Fiscal Impact: Expense: $ 40,000.00 Engineering Design Services Available
Budget: $ 465,997.00 Total Available Proiect Budget
$ 465,997.37 (713101-6750) TOD Sewer
Development Impact Fees
Recommended Action:
1) Approve Amendment No. 1 to Professional Services Agreement with Dudek Corporation for an additional $40,000 to complete additional design work for a cumulative contract not -to -exceed amount of $72,255.00; and 2) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended)

1.d. Contract Change Order No. 5 for Old City Hall Office Renovation Project No. 5106 Fiscal Impact: Expense: $465,000.00 Original Construction Contract $ 29,455.39 Previously Approved Change Orders (1-4)
$ 44,538.71 Contract Change Order No. 5
$538,994.10 Total Contract Amount With Change Orders
Budget $619,605.00 Measure U Fund (795106-6185)
Recommended Action:
1) Authorize the City Administrator to approve Contract Change Order No. 5 with A2Z Construct Inc, in the amount of $44,538.71.
(Approved 4-0-1, as recommended)

1.e.

Second Reading of Ordinance No. 0-2022-05, Whereby Chapter 23.78 of the Municipal Code Shall be Amended Regarding the Standards and Regulatory Requirements for the Storage of Recreational Vehicles and Recreational Apparatuses on Private Property within Single -Family Residential Districts (Zoning Code Amendment 2022-02)
Fiscal Impact: None
Recommended Action: Approve
(Approved 4-0-1, as recommended)

1.f. Second Reading of Ordinance No. 0-2022-06, Adding Chapter 10.72 (Unlawful Possession of a Catalytic Converter Prohibited) of Title 10 (Peace, Morals and Safety) of the Placentia Municipal Code Establishing Regulations Prohibiting the Unlawful Possession of Catalytic Converters in the City Fiscal Impact: Any increase in the number of criminal cases prosecuted by the Placentia City Attorney's Office as a result of the ordinance is expected to be managed by currently budgeted City Staff.

Recommended Action: Approve
(Approved 4-0-1, as recommended)

1.g. Purchase of Additional 800 MHz Radios for the Placentia Fire and Life Safety Department
Fiscal Impact: Expense: $98,217.03 Total Purchase Price of Radios Budget: $98,217.03 CIP (106207-6840)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 4 of 8

1.h.

Recommended Action:
1) Authorize the City Administrator to approve a purchase order to Motorola Solutions for the purchase of 800 MHz radios for a not -to -exceed amount of $98,217.03; and 2) Authorize the City Administrator to approve change orders to Motorola Solutions for a total project amount not to exceed $9,820 (10% of the project cost); and 3) the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended)
Public Works Agreement with Signature Flooring Inc. for the Resurfacing of the Oberle Gym Floor CIP Project No. 5205
Fiscal Impact: Expense: $120,00 CIP FUND
Contribution: $62,500 St Jude Contribution (505205-4760) Budget: Available Budget: $62,500 Measure U (795205-6850) $62,500 Misc Grant Fund (505205-6850)
Recommended Action:
1) Approve a Public Works Agreement for the resurfacing of the Oberle Gym flooring to Signature Flooring Inc. for a not -to -exceed amount of $120,000; and 2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount or $12,000; and
3) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 4-0-1, as recommended)

2. PUBLIC HEARING:

2.a. Introduction and First Reading of Ordinance No. 0-2022-07, Amending Section

22.28.021 (Urban Lot Split) and Chapter 23.13 (Two -Unit Housing Development) to Incorporate Objective Standards within Single -Family Residential Districts in Connection with the Implementation of Senate Bill 9 (Zoning Code Amendment 2022-03)
Fiscal Impact: None
Recommended Action:
1) Open the public hearing concerning Ordinance No. 0-2022-07; and 2) Receive the Staff report, consider all Public Testimony, ask any questions of Staff; and 3) Close the public hearing; and
4) Find that adoption of Zoning Code Amendment No. 2022-03 is categorically exempt from environmental review and direct Staff to file a Notice of Exemption, pursuant to CEQA Section 15061(b)(3); and
5) Waive full reading, by title only, and introduce for first reading, Ordinance No. 0-2022- 07, an Ordinance of the City Council of the City of Placentia, California, finding that approval of Zoning Code Amendment No. 2022-03 is not a "project" under the California Environmental Quality Act (CEQA) pursuant to SB 9 as adopted by the State of California; and, approving Zoning Code Amendment No. 2022-03, an Ordinance of the City of Placentia, California amending Section 22.28.021 (Urban Lot Split) and Chapter 23.13 (Two -Unit Housing Development) to incorporate objective standards. (Approved 4-0-1, as recommended)
Mayor Shader opened the Public Hearing at 7:35 p.m.

City Administrator Arrula gave a brief presentation on the Item and introduced Joe Lambert, Director of Development Services who gave a brief report on the Introduction of Ordinance 0-2022-07 and Zoning Code Amendment 2022-03.

Development Services Director Lambert highlighted the amendments to the Ordinance and Zoning Code, noting that the changes will clarify language in the City's Municipal Code.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 5 of 8

Interim Deputy City Clerk Nancy Albitre stated that the City Clerk's Office had received no public comments for Item 2.a.

Mayor Shader noted that SB 9 is a new State Law intended to increase housing units in the State. She expressed thanks to Staff for developing standards within the law for the construction of these units in the City.

Mayor Shader closed the Public Hearing at 7:53 p.m.

Motion by Green, seconded by Yamaguchi, and carried a (4-0-1) vote to approve Item 2.a., as recommended.

3. REGULAR AGENDA:

3.a. Annual Comprehensive Financial Report for the Period Ending June 30, 2021 Fiscal Impact: None
Recommended Action:
1) Receive and file the Annual Comprehensive Financial Report for the period ending June 30, 2021, as recommended by the Financial Audit Oversight Committee; and
2) Presentation from Pun Group
(Received and filed, as recommended)
City Administrator Arrula introduced Jennifer Lampman, Director of Finance who gave a brief overview of the Item. Ms. Lampman introduced Kenneth Pun, Managing Partner of The Pun Group to give a report on the Annual Comprehensive Financial Report for the Period Ending June 30, 2021.

Councilmember Smith thanked Mr. Pun for working with the City's Finance Department on the report and presenting such great news.

Councilmember Green expressed deep appreciation to the City's Team and Mr. Pun for the excellent report on the City's finances.

Councilmember Yamaguchi echoed the comments of fellow Councilmembers and expressed appreciation for the great report. He noted that it was not too long ago that the City had comments of concern and notes in several sections of the annual financial report.

Mayor Shader expressed appreciation to Staff and Mr. Pun for their efforts and the presentation.

City Administrator Arrula thanked and gave appreciation to Ms. Lampman, Staff and Mr. Pun for their efforts and noted the tremendous turnaround in the City's financial position.

Motion by Yamaguchi, seconded by Smith, and carried a (4-0-1) vote to receive and file Item 3.a., as recommended.

3.b. Appointments to Fill Vacancies on Various City Commissions and Committees Fiscal Impact: None
Recommended Action:

1. Make the necessary appointments to fill the vacancies listed below:
a. One (1) vacancy on the Park Arts & Recreation Commission (PARC) b. One (1) vacancy on the Planning Commission
c. One (1) vacancy on the Senior Advisory Committee
d. One (2) vacancy on the Veterans Advisory Committee

2. Direct Staff to update the City's master Commission and Committee vacancy list and continue the Commission and Committee Application/Recruitment process for any remaining vacancies and present to City Council at a future meeting for consideration of appointments.
(Approved 4-0-1, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 6 of 8

Mayor Shader noted that earlier in the evening, the City Council interviewed applicants for various Commission and Committee vacancies.

Mayor Shader opened nominations for one (1) vacancy on the Park Arts & Recreation Commission (PARC). Councilmember Smith nominated Maverick Shuck for the full-term vacancy. Hearing no further nominations, Mayor Shader declared the nominations closed. Pursuant to a unanimous roll call vote, Maverick Shuck was selected to fill the full term on the Parks, Arts, and Recreation Commission expiring July 1, 2025.

Mayor Shader opened nominations for one (1) vacancy on the Planning Commission. Councilmember Yamaguchi nominated Susan Silvestri for the full-term vacancy. Hearing no further nominations, Mayor Shader declared the nominations closed. Pursuant to a unanimous roll call vote, Susan Silvestri was selected to fill the full term on the Planning Commission expiring July 1, 2025.

Mayor Shader opened nominations for one (1) vacancy for a non -expiring term on the Senior Advisory Committee. Councilmember Smith nominated Ida Ohsner for the non -expiring vacancy. Hearing no further nominations, Mayor Shader declared the nominations closed. Pursuant to a unanimous roll call vote, Ida Ohsner was selected to fill the non -expiring term on the Senior Advisory Committee.

Mayor Shader opened nominations for two (2) vacancies for non -expiring terms on the Veterans Advisory Committee. Councilmember Smith nominated Robert Jones and Paul Henderson for the two (2) non - expiring vacancies. Hearing no further nominations, Mayor Shader declared the nominations closed.

Pursuant to a unanimous roll call vote, Robert Jones and Paul Henderson were selected to fill the non - expiring terms on the Veterans Advisory Committee.

Councilmember Smith nominated Kenneth Binnings to serve as an alternate on the Veterans Advisory Committee stating that the need exists for an alternate due to the long process to fill vacancies on this committee. Pursuant to a unanimous roll call vote, Kenneth Binnings was selected to serve as an alternate on the Veterans Advisory Committee.

Mayor Shader nominated Anthony Marhoefer to serve as an alternate on the Streetscape and Transportation Advisory Committee. Pursuant to a unanimous roll call vote, Anthony Marhoefer was selected to serve as an alternate on the Streetscape and Transportation Advisory Committee.

Mayor Shader expressed gratitude to all the applicants for their willingness to serve the City.

City Attorney Bettenhausen noted that he would need to research the Resolution establishing Commissions and Committees to determine if an amendment is needed to allow alternates.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Green requested that Policy 460 be revisited to consider increasing the City's reserve limit to 50%. He also requested that a formal letter be sent to the City's Congressional representative regarding the poor state of the City's Post Office. Lastly, he requested that the Community Services Department investigate building more pickle ball courts or the possibility of submitting a request to the school district to convert existing tennis courts. He noted the popularity of pickle ball and the great community service that is provided to residents. He suggested Community Services look into how to build more or convert school district courts to pickle ball courts. Great community Service to residents.

City Administrator Arrula noted that the Measure U Oversight Committee is currently reviewing changes to Policy 460 and will likely be bringing forth a report to Council in the first meeting in September 2022.

Mayor Shader requested that Staff begin planning for a Commission and Committee appreciation reception in the fall 2022.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 7 of 8

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:20 p.m. to a regular City Council meeting on Tuesday, July 19, 2022 at 5:30 p.m.

Rhonda Shader, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 5, 2022 Page 8 of 8

PLACENTIA CITY COUNCIL

SPECIAL MEETING MINUTES
CITY COMMISSION and COMMITTEE INTERVIEWS
July 5, 2022
4:30 p.m. — Administrative Conference Room #1
401 E. Chapman Avenue, Placentia, CA
CALL TO ORDER: Mayor Shader called the meeting to order at 4:30 p.m.

ROLL CALL:

PRESENT: Councilmembers Green, Smith, Yamaguchi, Mayor Pro Tem Wanke, Mayor Shader ABSENT: None
STAFF PRESENT: City Clerk Robert McKinnell, Interim Deputy City Clerk Nancy Albitre ORAL COMMUNICATIONS: None
CLOSED SESSION:
a. Interviews of applicants for various City Commissions and Committees The City Council interviewed the following applicants for various City Commissions and Committees:

Planning Commission
• Anthony Marhoefer
• Susan Silvestri
• Maverick Shuck
Senior Advisory Committee
• Aida Ohsner
Veterans Advisory Committee
• Robert (Bob) Jones
• Aida Ohsner
• Kenny Binnings
• Paul Henderson
ADJOURNMENT:

The City Council/Successor Agency/ICDA Agency Board of Directors adjourned at 5:15 p.m. to its Regular Meeting on Tuesday, July 5, 2022 at 5:30 p.m.

Rhonda Shader, Mayor
ATTEST:

Robert S. McKinnell, City Clerk/
Placentia City Council Special Meeting Minutes, July 5, 2022 Page 1 of 1

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING MINUTES
July 19, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(a Dlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:35 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 1 of 13

ORAL COMMUNICATIONS:

Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

1. Pursuant to Government Code Section 54956.8
CONFERENCE WITH LEGAL COUNSEL — Initiation of Litigation Significant Exposure to Litigation: 1 case

2. Pursuant to Government Code Section 54957.6

CONFERENCE WITH LABOR NEGOTIATOR
Agency Designated Representatives: Damien R. Arrula, City Administrator Employee Organization: Placentia Firefighters' Association (PFA) RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Shader called the meeting to order at 7:03 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
STAFF PRESENT:

Chaplain Kenneth Curry
PLEDGE OF ALLEGIANCE:

Police Sergeant Matt Herren
PRESENTATIONS:
a. Proclamation of July 2022 as Americans Disability Month Presenter: Mayor Shader
Recipient: Lee Squire, Disability Advocate
Mayor Shader presented a proclamation in recognition of Americans Disability Month, and it was received by Lee Squire, Disability Advocate.

Councilmember Green expressed appreciation to Mr. Squire for his service as a disability advocate and for volunteering to assist the City on financial matters.

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen stated that there were two (2) items on the Closed Session agenda, the City Council discussed Item No. 2. Concerning Item No. 1, Mayor Shader motioned and Mayor Pro Tem Wanke seconded the motion, and the City Council on a 5-0 vote took action to authorize the initiation of litigation on Item No. 1. He noted that there was nothing further to report.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 2 of 13

CITY ADMINISTRATOR REPORT:

City Administrator Arrula announced the promotion of two employees.

Madison Stapleton promoted to Records Specialist. Madison was born in Anaheim and graduated from Valencia High School. After high school, Madison attended Lindenwood University in Illinois and graduated with a bachelor's degree in Criminology and Criminal Justice. Madison was hired as a Police Cadet for the City of Placentia in 2021. Madison has distinguished herself as an outstanding employee, which led to her promotion to Records Specialist.

Matt Herren promoted to Sergeant. Sergeant Herren was born in Long Beach and grew up in the Huntington Beach and Fountain Valley area, where he graduated from Fountain Valley High School. After high school, Sergeant Herren attended the Golden West College Police Academy and was later hired as a Public Safety Officer for the USC Department of Public Safety. Sergeant Herren was hired as a Police Officer for the City of Placentia in 2015. In 2018, Sergeant Herren was selected to be a Field Training Officer and has trained many of our current Patrol Officers. In 2019, Sergeant Herren was selected to be a Motor Officer in our Traffic Bureau. Sergeant Herren continues to train new officers in the Traffic Division and as a Field Training Officer, as needed by the Department. Sergeant Herren was City Employee of the year in 2021.

Mayor Shader commented on the information she learned during a ride along with Sergeant Herren.

ORAL COMMUNICATIONS:

Meredith Castillo expressed concerns about the lack of a sidewalk in front of an empty portion of land on the south side of Yorba Linda Boulevard between Palm Drive and Brookhaven Avenue, known as the pumpkin patch. He commented on pedestrian safety issues that impact individuals with disabilities and older people. He asked the Council to work with the property owner to install a sidewalk in this area.

Paul Amero urged the City Council to recognize three off-duty law enforcement individuals, Mike Kendrick, Richard Priest and Victoria Foray for their life saving efforts on behalf of his son during a cardiac arrest emergency on October 2, 2019 at Kelly's Korner Tavern in Placentia. He commented that only 5% of individuals survive a cardiac arrest emergency of this magnitude and he expressed his deepest appreciation to these officers for their CPR actions.

Jeff Buchanan clarified his comment from the last City Council meeting stating that he supports Councilmember Ward Smith and his work on the Council. He also expressed support for the salary that is paid to City Administrator Arrula and commented on the many responsibilities and duties of City Managers and Administrators. He added comments about Grand Jury investigations related to Fire departments, noting that the City of Placentia is leading the way in the management and leadership of the fire department. He added concerns about term limits for the City Council and zoning decisions that place additional financial burdens on the City. Lastly, he presented a hand -made trophy to Deputy City Administrator Luis Estevez in appreciation for his efforts in improving lighting in the City's parks.

City Clerk McKinnell summarized three (3) letters received in the City Clerk's office expressing opposition to speed humps on Hemingway Avenue.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Mayor Shader asked City Treasurer Kevin Larson to come forward for a presentation. Mr. Larson announced a donation from Republic Services to the Placentia Community Foundation and commented on grants to non-profit organizations that are funded through donations. He expressed appreciation to Republic Services and noted that all the money is used within the community to further the mission of non-profit community organizations in the City and added that foundation members are all volunteers.

A representative from Republic Services presented a $15,000 check to the Placentia Community Foundation and expressed appreciation for the work they do within the community.

Councilmember Smith announced his participation in meetings at SCAG and OCCOG. He noted that the City Council will adjourn tonight's meeting to September 6, 2022 due to the Council's August summer recess. He added that information about the summer recess will be provided on the City's website and the bulletin board at City Hall.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 3 of 13

Councilmember Green announced the opening of a Veteran's clinic at 770 Placentia Avenue. He commented on the convenient location and comprehensive medical services provided at this facility.

Mayor Pro Tem Wanke announced that he attended several events at the O.C. Sanitation District and commented on their efforts to notify small businesses in Orange County of available bidding opportunities. He directed all interested parties to the O.C. Sanitation District website for more information. He also commented on a recent GIS upgrade that uncovered 1,300 parcels in various cities that have not been paying Sanitation District fees noting that these parcels will now be included in the assessment of fees.

Councilmember Yamaguchi noted that he is unable to attend the grand opening of the Audi dealership and extended a warm welcome to this business. He announced that Concerts in the Park will begin Thursday, July 21St at Tri -City Park and directed interested individuals to the City's website for more information on this popular summer series.

Mayor Shader announced that she participated in a ride along with the Fire Department and noted that the Fire Department is celebrating their two (2) year anniversary. She expressed appreciation for the great work they are doing. She commented on her participation in a clean-up day in La Jolla with the Placentia Rotary Club and the members and children of Lot 318. She also welcomed MTK Precision who recently moved their business to Placentia. She also announced that she participated in the kick-off for Top -dog Soccer Day of Fun, an organization which is open to all individuals with disabilities. She commented on the number of volunteers that assisted from many areas in Orange County.

1. CONSENT CALENDAR (Items 1.a. through 1.p.):

Mayor Shader pulled 1.c., and Mayor Pro Tem Wanke pulled 1.j. for further discussion. Motion by Green, seconded by Wanke, and carried a (5-0) vote to approve the balance of the Consent Calendar items, as recommended.

1.a.

1.b.

Receive and file
(Received and filed, as recommended)

1.c. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State Of Emergency Fiscal Impact: None
Recommended Action:
1) Approve Resolution R-2022-46, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency. (Approved 4-1, as recommended, Shader voted no)
Mayor Shader pulled 1.c. to record a "no" vote on this item. Motion by Green, seconded by Yamaguchi, and carried a (4-1) vote to approve Item 1.c. as recommended.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 4 of 13

1.d. Acceptance of Construction Work, Approval of Contract Change Order No. 2 and Notice of Completion for Construction of the FY 2021-22 Slurry Seal Project (City Project No. 1202)
Fiscal Impact:

Expense: $568,281.29 Construction Contract Amount
$137,485.30 Contract Change Orders Nos. 1 & 2
$705,766.59 Total Construction Cost

1.e.

1.f.

Available
Budget: $173,115.47 FY 2021-22 CIP Proiect Budaet
$173,115.47 Measure U (791202-6740)
Recommended Action:
1) Accept the work performed by Roy Allan Slurry Seal Inc., for construction of the Fiscal Year 2021-22 Slurry Seal Project, City Project No. 1202 for a grand total amount of $705,766.59; and
2) Authorize the City Administrator to approve Contract Change Order No. 2 in the amount of $94,876.30; and
3) Authorize the City Administrator to file a Notice of Completion with the Orange County Clerk -Recorder's Office for the Project; and
4) Approve Resolution No. R-2022-47, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
5) Authorize the City Administrator to release retention funds in accordance with the terms of the contract.
(Approved 5-0, as recommended)
Acceptance of Construction Work and Notice of Completion for the Alta Vista and Rose Drive Street Resurfacing Project
Fiscal Impact:

Expense: $275,250.00 Construction Contract (791101-6740) $ 15,447.30 Change Order (791101-6740)
$290,697.30 Total Project Cost
Available
Budget: $503,457.33 FY 2021-22 CIP Budget
Recommended Action:
1) Accept the Work by Hillcrest Contracting, Inc. For $290,697.30; and 2) Authorize the City Administrator to File A Notice Of Completion with the Orange County Clerk -Recorder's Office for the Project; and
3) Authorize the City Administrator to Release Retention Funds in Accordance with the Terms of the Contract.
(Approved 5-0, as recommended)
Approval of Plans and Specifications and Award of Construction Contract to All American Asphalt for the Fiscal Year 2021-22 Roadway Rehabilitation Project, City Project No. 1201
Fiscal Impact:

Expense: $6,137,859.62 Total Construction Cost
$5,449,254.20 Construction Contract Amount
$ 544,925.42 Construction Contingency Amount
$ 143,680.00 Construction Management/Inspection Costs
Available
Budget: $6,137,860.00 Total Proiect Budaet
$ 603,876.00 Fiscal Year 2021-22 CIP Budget (181201-6740) $ 272,900.00 Fiscal Year 2021-22 CIP Budget (601201-6740) $ 500,000.00 Fiscal Year 2022-23 CIP Budget (181201-6740) $ 950,000.00 Fiscal Year 2022-23 CIP Budget (601201-6740) $3,105,000.00 Fiscal Year 2022-23 CIP Budget (791201-6740) $ 90,000.00 Sewer Enterprise Fund (481201-6740)
$ 332,000.00 City Of Anaheim Share (331201-6740)
$ 284,084.00 SB 1/RMRA Fund Balance (601201-6740)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 5 of 13

1.g.

Recommended Action:
1) Approve the Engineered Plans and Specifications prepared by KOA Engineering for the FY 2021-22 I Roadway Rehabilitation Project No. 1201; and 2) Approve a Public Works Agreement with All American Asphalt for the FY 2021-22 Roadway Rehabilitation Project in the amount of $5,449,254.20; and 3) Reject all other bids received and authorize return of the bid bonds; and 4) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $544,925.42, for a total construction contract not - to -exceed amount of $5,994,179.62; and
5) Approve a Cooperative Agreement with the City of Anaheim for the construction cost for Anaheim's share of the project that is estimated to be $332,000, with the final cost to be based on the actual bid received and final construction contract costs; and 6) Approve Resolution No. R-2022-48, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and
7) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Approval of Plans & Specifications and Award of Construction Contract to Martinez Concrete Inc for the ADA Access Ramp Installation Project, City Project No. 1305
Fiscal Impact:

Expense: $192.555 Total Construction Contract Amount
$175,050 Construction Contract Amount
$ 17,505 Construction Contingency Amount
Available
Budget: $100,000 Fiscal Year 2022-23 CIP Budget (791305-6740) $ 92,600 Measure U Fund Balance (791305-6740)
Recommended Action:
1) Approve Plans & Specifications prepared by the City Engineer and approve a Public Works Agreement with Martinez Concrete, Inc., for the ADA Access Ramp Installation Project in the amount of $175,050; and
2) Reject all other bids received and authorize return of the bid bonds; and 3) Authorize the City Administrator to approve contract change orders up to ten percent (10%) of the contract amount, or $17,505, for a total construction contract not -to - exceed amount of $192,555; and
4) Approve Resolution No. R-2022-55, A Resolution of the City Council of the City of Placentia, California authorizing a budget amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia §§1206 and 1209 pertaining to appropriations for actual expenditures; and Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.h. Amendment No. 3 to Professional Services Agreement with Dennis Grubb and Associates, LLC. for Fire Prevention/Fire Marshal Services for Placentia Fire and Life Safety Department
Fiscal Impact: $50,000 - Department Contract Services (103066-6290), with at least 80% of revenue generated by fire inspection and permit fees offsetting this expense.

Recommended Action:
1) Approve Amendment No. 3 to the Professional Services Agreement with Dennis Grubb and Associates LLC. to increase the compensation from $100,000 to $150,000; and 2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 6 of 13

1.i. Resolution Adopting the Annual Statement of Investment Policy for Fiscal Year 2022-23
Fiscal Impact: None
Recommended Action:
1) Adopt Resolution No. R-2022-51, a Resolution of the City Council of the City of Placentia, California, adopting the annual Statement of Investment Policy for the Fiscal Year 2022-23.
(Approved 5-0, as recommended)

1.j. Purchase of Replacement Server and Networking Infrastructure for City Hall and Public Safety
Fiscal Impact:

Expense: $1,127,229.00 Total Purchase Price of Equipment Available
Budget: $ 695,975.00 General Fund (106302-6364)
$ 431,254.00 Measure U (796302-6364)
Recommended Action:
1) Authorize the City Administrator to approve a purchase order to GST for the purchase of computing equipment not -to -exceed the amount of $1,127,229.00; and 2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 3-2, as recommended, Wanke and Yamaguchi voted no) Mayor Pro Tem Wanke pulled item 1.j. for further discussion. Motion by Smith, seconded by Green, and carried a (3-2) vote to approve Item 1.j. as recommended.

Mayor Pro Tem Wanke pulled Item 1.j. to recommend that this item be considered after the IT Manager position is filled. He commented that the expertise of the IT Manager would be valuable in determining the needs of the City and expressed concerns about the large expense. City Administrator Arrula commented on the urgency of replacing the servers and upgrading the network infrastructure, adding that one of the City's servers had recently gone down and the recruitment for the IT Manager will take several more months.

Mayor Pro Tem Wanke noted that he had a few questions for staff. Sergeant Radomski and Dino Mendoza of GST responded to questions regarding needs assessment study and the solutions that are proposed in the staff report which will provide stability for years to come. Sergeant Radomski emphasized the importance of redundancy in the system which the City does not currently have. Discussion ensued regarding storage, monitoring and security of the system.

Councilmember Yamaguchi expressed that he supports the upgrade of the system and asked how old the existing equipment is.

Dino Mendoza of GST explained that the age of the equipment varies and some equipment dates back to 2018. The proposed upgrade will fix existing problems and support City systems for several years.

City Administrator Arrula noted that going forward, one of the responsibilities of the new IT manager will be to develop an IT Master Plan.

Councilmember Yamaguchi commented on issues with the City's phone system and inquired about the reasons for the sole source contract for this project, noting that the project isn't urgent in nature. He expressed concerns that the contract had not been peer-reviewed or referenced check.

Sergeant Radomski explained Government Purchase contracts and the benefits of using these types of purchase contracts. He added that the equipment was recommended by the City's consultant, GST, and by referencing best practices in the industry. In response to a question by Councilmember Yamaguchi, he responded that he conducted his own pricing research, and no other bids were solicited.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 7 of 13

Councilmember Yamaguchi asked about the status of the request for proposals for managed service providers.

City Administrator Arrula responded that the RFP for managed service providers should be ready in 2-3 weeks.

Councilmember Yamaguchi summed up his main concerns stating that it was his understanding that an RFP would not be initiated until the new IT Manager was hired, concerns about the sole source contract, and concerns about the City's current vendor. He expressed that such a large expense should be delayed until a proper review can be conducted by the new IT manager.

Sergeant Radomski explained that fixing the system has been on the City's radar since 2018 and securing the funds has been the primary issue. He explained the critical need of IT infrastructure to meet the City's growing needs.

Mayor Pro Wanke asked the City Attorney about the large dollar amount for the sole source contract and if it was legal.

City Attorney Bettenhausen responded that there is a provision in the Municipal Code that states that the City Council has the discretion to approve such a contract if there is an urgent need.

Councilmember Green questioned if piggy -back contracts that have been vetted by other agencies are truly sole source contracts.

City Administrator Arrula stated that Staff would disagree that this is a sole source contract, noting that Staff had used and conducted fact checking through several State and National Procurement agencies to obtain the lowest bid. Staff is taking advantage of the fact that the bid has already been solicited through a State and National Procurement agency process.

City Attorney Bettenhausen clarified that if the bid is obtained through a multiple award schedule it also is an exception permitted under the Municipal Code.

Sergeant Radomski stated that he incorrectly used the term sole source purchase, which this is not, and should have used sole source policy instead. He also added that the City is currently borrowing IT equipment because of the urgent need to stabilize the City's equipment.

Councilmember Yamaguchi expressed his concerns and frustrations that the ongoing issues regarding the City's IT infrastructure was not brought to the City Council sooner, prior to the matter becoming an emergency. He expressed the need for the City Council to do their own due diligence prior to approving items and reiterated his main concerns. He added that he does not have an issue with the equipment that is in the proposal but the process in which the item was brought forth. Therefore, he is not in support of this item at this time.

Councilmember Smith commented on his experience with IT issues in the Public Safety arena and expressed that he trusts the work that has been done by Sergeant Radomski. He expressed concerns about the City borrowing equipment and waiting any longer for an IT manager to be hired, noting that recent recruitment processes have taken longer than anticipated. He expressed appreciation for the comments from his fellow Councilmembers and agreed that it is difficult to review items in a short period of time. He noted that he does understand the necessity and importance of approving this item.

1.k.

Notice of General Municipal Election — November 8, 2022 Fiscal Impact:

Estimated Expense: $35,000
Budgeted: $35,000
Recommended Action:
1) Adopt Resolution No. R-2022-49, a Resolution of the City Council of the City of Placentia calling for the holding of a General Municipal Election to be held on Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 8 of 13

Tuesday November 8, 2022 to elect City Council Members for Districts 2 and 4; electing a City Clerk, and requesting consolidation with the Statewide General Election being held on that date; and
2) Adopt Resolution No. R-2022-50, a Resolution of the City Council of the City of Placentia, California, adopting regulations for candidates for elective office pertaining to candidates' statements submitted to the voters at an election to be held on Tuesday, November 8, 2022.
(Approved 5-0, as recommended)

1.1. Second Reading of Ordinance No. 0-2022-07, Amending Section 22.28.021 (Urban Lot Split) and Chapter 23.13 (Two -Unit Housing Development) to Incorporate Objective Standards within Single -Family Residential Districts in Connection with the Implementation of Senate Bill 9 (Zoning Code Amendment 2022-03)
Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)

1.m. Professional Services Agreement with CliftonLarsonAllen LLP for Financial Auditing Services for Fiscal Years 2021-22, 2022-23 and 2023-24 Fiscal Impact:

Expense: $ 68,251 Fiscal Year 2021-22 (102020-6010)
$ 70,303 Fiscal Year 2022-23
$ 72,410 Fiscal Year 2023-24

1.n.

Recommended Action:
1) Approve a Professional Services Agreement with CliftonLarsonAllen (CLA) LLP for Auditing Services for Fiscal Years 2021-22, 2022-23 and 2023-24 with the option for two additional one-year term extensions at the discretion of the City Council; and 2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Lease of City -Owned Property Located At 336 W. Santa Fe Avenue to His Orange County
Fiscal Impact: Revenue: $3,600 First Year; CPI Increase at Year 2 and Each Subsequent Year Thereafter
Recommended Action:
1) Authorize the City Administrator to execute a lease agreement, as approved by the City Attorney, with Homeless Intervention Services of Orange County for 336 W. Santa Fe Avenue.
(Approved 5-0, as recommended)

1.o. Agreement with Planetbids, Inc. for E -Procurement and Contract Management Software System
Fiscal Impact:

Expense: Fiscal Year 2022-23 - $31,150.00
Fiscal Year 2023-24 - $26,419.50
Fiscal Year 2024-25 - $27,212.09
Budget: $ 31,150.00 General Fund (101523-6136)
Recommended Action:
1) Approve the Support Services Agreement with PlanetBids, Inc. for an initial term of three (3) years with two (2) optional one (1) year extensions at the City's discretion for $84,782; and
2) Authorize the City Administrator to execute the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 9 of 13

1.p. Resolution Authorizing the Temporary Suspension of Regulatory Ordinance Pertaining to the Operation of the Placentia Rotary Club Cowabunga Fundraiser Event on Saturday, September 17, 2022 at Kraemer Memorial Park Fiscal Impact: None.

Recommended Action:
1) Approve an agreement in a form approved by the City Attorney with the Placentia Rotary Club to host the annual Cowabunga fundraising event at Kraemer Memorial Park and authorize the City Administrator or designee to execute all applicable documents; and
2) Adopt Resolution No. R-2022-51, A Resolution of the City Council of the City of Placentia Authorizing the Temporary Suspension of Regulatory Sections 10.28.010 and

23.76.050 of the Placentia Municipal Code for the operation of the Cowabunga fundraising event on September 17, 2022, from 3:00 p.m. to 8:00 p.m. at Kraemer Memorial Park located at 201 N. Bradford Ave.
(Approved 5-0, as recommended)

2. PUBLIC HEARING:

2.a. Annual Solid Waste Handling Services Rate Adjustment and Related Resolutions for Fiscal Year 2022-23
Fiscal Impact: There is no direct fiscal impact to the City's General Fund Budget associated with the recommended actions.

Recommended Action:
1) Open the Public Hearing concerning the Solid Waste Handling Services, Rate Adjustment and related resolutions for Fiscal Year 2022-23; and 2) Receive the Staff Report, consider all public testimony, ask questions of Staff; and 3) Close the Public Hearing and direct the City Clerk to tabulate the written protests and report the results of the tabulation to the City Council; and 4) Adopt Resolution No. R-2022-53, a Resolution of the City Council of the City of Placentia, California, approving the Amended Fee Schedule for Solid Waste Handling Services for Fiscal Year 2022-23; and
5) Adopt Resolution No. R-2022-54, a Resolution of the City Council of the City of Placentia, California, authorizing and determining residential solid waste handling service charges and directing placement thereof on the Orange County property tax rolls for Fiscal Year 2022-23; and
6) Approve Amendment No. 13 to the Amended, Revised and Restated Agreement for Solid Waste Handling Services between the City of Placentia and Republic Waste Services of Southern California, LLC; and
7) Authorize the City Administrator to execute all the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Mayor Shader opened the Public Hearing at 8:07 p.m.

City Administrator Arrula introduced Public Works Management Analyst Elsa Robinson who gave a brief presentation on the Annual Solid Waste Handling Services Rate Adjustment for Fiscal Year 2022-23.

Jack Harrison, Cinnamon Tree Association, expressed frustration with the services and pricing by Republic Services. He expressed opposition to the rate increase.

Bill Kalpakoff expressed that he is pleased with the management and direction of the City in recent years. He expressed concern that Placentia is paying higher refuse rates than most of the area cities.

He urged the City Council to take a closer look at the contract and renegotiate the terms. He expressed opposition to the rate increase.

City Clerk McKinnell read two electronic comments received from Tony Pardino and Michele Huff in opposition to the rate increase and the lack of proper notification.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 10 of 13

Councilmember Green commented that the increase in refuse rates has been a concern for many years and noted that the effects of inflation have increased costs for many businesses.

Councilmember Yamaguchi commented on factors related to the requested increase in rates, noting the increase costs for diesel fuel as well as franchise and administrative recovery fees. He added that he and Councilmember Smith did meet with Republic Services about the City's contract He also mentioned that the City could implement a franchise fee holiday to lessen the burden on residents. He expressed support for the increase at this time and requested that the item be brought back to the Council to discuss strategies for decreasing the burden on residents.

Mayor Pro Tem Wanke commented that he had received a concern about the noticing for the rate increase and asked staff to comment on the procedures.

Senior Management Analyst Elsa Robinson responded that the City uses a third -party service to send out notices and stated that the notices were sent June 9, 2022 and the City received confirmation that they were sent out on that date from the post office. If there are complaints about receipt of notices, staff would need to look into those complaints.

Mayor Pro Tem Wanke indicated that a mailing date of June 9, 2022 would not satisfy 45 day noticing.

He added comments about his extensive background in waste management and the impact of unfunded state mandates and inflation that has affected costs. He indicated that he would be supportive of a franchise fee holiday.

Mayor Shader commented on complaints she received about noticing and noted that the fee increase was also announced at a previous City Council meeting, adding that the City does a good job of providing notice to residents in different ways. She also stated that the City Council is aware of the fees that are being charged and the franchise fee is returned to the City and invested within the community. She noted that she would be open to discussing the rate increase further as well as a franchise fee holiday. She added that it is frustrating that inflation is causing a lot of increases in cost of items and services. She thanked the public for providing input.

Mayor Shader closed the Public Hearing at 8:38 p.m.

Motion by Green, seconded by Yamaguchi, and carried a (5-0) vote to approve Item 2.a., as recommended.

3. REGULAR AGENDA:

3.a. City Council Study Session: Speed Hump Installation Policy Fiscal Impact: None
Recommended Action:
1) Receive and file this report and presentation.
(Received and filed 4-1, as recommended, Wanke voted no) City Administrator Damien Arrula commented that this item is being brought forward based on Council's direction and introduced Transportation Manger Kyra Tao who gave a brief presentation on the Speed Hump Installation policy. He added that City Attorney Christian Bettenhausen, Police Chief Brad Butts and Fire Department Battalion Chief Jason Dobine would also provide brief presentations on the item.

Mayor Pro Tem Wanke commented on his observations of the traffic flows, and conversations with residents on Hemingway Avenue, noting that many individuals mistakenly make a right turn on Faulkner and travel the entire distance on Hemingway Avenue from the cul-de-sac. He added that delivery trucks often make this mistake and drive too fast. He asked staff if they had considered the length of the street from the end of the cul-de-sac.

Transportation Manager Kyra Tao responded that most of the local traffic does not make this mistake and that signs had been upgraded at this intersection to warn drivers that there is no outlet if they turn right towards the cul-de-sac.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 11 of 13

Police Chief Brad Butts commented that the Police Department was asked to provide a recommendation on whether speed humps should be installed on Hemingway Avenue. He provided traffic data from Hemingway Avenue noting that there had not been any traffic collisions in the last three (3) years and 26 neighborhood patrol checks had been conducted since 2021 and no violations or speeding citations had been issued during dedicated enforcement times. He added that speed humps can potentially cause traffic collisions and deviating from traffic standards and adopted City policy could create a liability for the City.

Therefore, the Police Department does not feel there is a need or support reducing speed hump criteria. He provided his observations of the traffic in this area and noted that the neighborhood is rather quiet.

Fire Department Battalion Chief Jason Dobine stated that the Fire Department opposes reducing speed hump criteria for the same reasons as the Police Department, adding that speed humps also create response delays for emergency equipment, especially the heavier equipment. He provided a graph depicting emergency response delays due to speed humps.

City Attorney Bettenhausen introduced Attorney Monica Arredondo of his office who gave a brief analysis of the proposal.

Ms. Arredondo presented slides regarding Design Immunity Defense and highlighted key factors and ways of establishing "Reasonableness" of a Design and Planning Decision. She added that the City changed the speed hump policy a year ago and changing the policy again could increase the potential litigation risk to the City. She noted that the data and evidence do not support the need for a speed hump on Hemingway Avenue. She also provided sample jury verdicts and settlements in two speed hump cases. She stated that the City Attorney's office does not recommend a change in the speed hump policy based on the data and evidence provided.

Mayor Pro Tem Wanke asked about the speed survey and asked if the speed survey data gives a specific time that these speeding incidents are occurring on Hemingway Avenue. He asked if the Police Department could review the data and conduct enforcement during this time frame.

Chief Butts responded that the data would be reviewed to narrow down the time that these few speeding incidents are occurring to assist in enforcing the speed limit in this residential area.

Mayor Shader commented on two other similar speed hump cases and surveys in the City and asked about establishing some type of margin of error criteria that can be part of the policy when cases are very close to meeting the standards or expected results are not being met. She noted that Hemingway Avenue was very close to meeting the criteria.

Transportation Manager Kyra Tao explained that based on the data collected during the study, the traffic volumes have changed in the area and indicated that there are not as many vehicles taking the Hemingway shortcut to avoid the traffic circle. She noted that larger delivery trucks have trouble maneuvering the traffic circle and use this shortcut.

Motion by Yamaguchi, seconded by Smith, and carried a (4-1) vote, Wanke vote no, to Receive and File Item 3.a., as recommended.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Green announced that the City Council will go dark in the month of August and wished everyone a Happy Labor Day.

Mayor Shader echoed Councilmember Green's comments and encouraged all to enjoy Concerts in the Park and Movies in the park.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 12 of 13

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 9:16 p.m. to a regular City Council meeting on Tuesday, September 6, 2022 at 5:30 p.m.

Rhonda Shader, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, July 19, 2022 Page 13 of 13

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING MINUTES
September 6, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(a Dlacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 1 of 8

ORAL COMMUNICATIONS:

Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

1. Pursuant to Government Code Section 54956.8

PUBLIC EMPLOYEE PERFORMANCE EVALUATION
Title: City Administrator

2. Pursuant to Government Code Section 54956.9(d)(2)
CONFERENCE WITH LEGAL COUNSEL — Anticipated Litigation
Significant Exposure to Litigation: (1 Case)
RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
STAFF PRESENT:

Chaplain Charles Frost
PLEDGE OF ALLEGIANCE:

Fire Captain Matthew Wedin
PRESENTATIONS:
a. Proclamation of September 2022 as Hunger Action Month Presenter: Mayor Shader
Recipient: Claudia Bonilla Keller, CEO, Second Harvest Food Bank of Orange County Mayor Shader introduced Claudia Bonilla Keller, CEO of Second Harvest Food Bank who accepted a proclamation on behalf of Second Harvest Food Bank in recognition of their work to combat hunger, poverty, and food and nutritional insecurity. She thanked the City Council for recognizing "Hunger Action Month" and shared information about increased food insecurity issues due to the Covid-19 pandemic. b. Proclamation of September 14, 2022 as Star-Spangled Banner Day Presenter: Mayor Shader
Recipient: Deborah Barber, United States Daughters of 1812 Chapter President, Ezra Benedict Kellogg #485
Mayor Shader introduced the Proclamation proclaiming September 14, 2022 as Star-Spangled Banner Day. There was no one in attendance to receive it.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 2 of 8

CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen stated that there was one (1) item to report on in Closed Session. Back in November and December of 2021, all employees and represented management employees were granted a one-time benefit of 3% that was equal to that of their annual salary known as Hero Pay. At that time, it was not given to the City Administrator but after examining the City Administrator's contract it was determined, by the Council, that this pay should have been applied to him. This is to publicly state that the City Administrator is entitled to receive this pay under the same terms that this pay was given to other employees of the City.

CITY ADMINISTRATOR REPORT:

City Administrator Arrula introduced four (4) new City of Placentia employees.

Director of Human Resources Alice Burnett has over 17 years of experience in Municipal Government with the City of Buena Park, most recently as Human Resources Manager. Alice has a master's degree in public administration with a specialization in Organizational Leadership. She is the current president of the Orange County Human Resources Consortium and past Vice -President of the Public Agency Risk Management Association - So Cal Chapter. Alice brings over ten years of progressive Human Resources and Risk Management experience and is eager to serve the City of Placentia.

Deputy City Clerk Carole Wayman has over 17 years' experience in local government. Recently, she served as Senior Deputy Clerk for the South Coast AQMD. Carole has lived in Placentia 35 years and served on the Placentia Planning Commission from 1998-2002. She holds a B.S. in Public Administration and a M.A. in Organizational Leadership with certificates in Human Resources Management and Urban and Land Use Planning. She is also a Certified Municipal Clerk through the International Institute of Municipal Clerks.

Senior Administrative Assistant Julie Dupuy attended Riverside City College and Fullerton College. Prior to coming to the Placentia Police Department, Julie worked as a Legal Assistant for Nationwide Legal Counsel.

Engineering Aide Aliyar Yazdanshenas received his bachelor's degree in Civil Engineering from Eastern Mediterranean University in Cyprus, Turkey. He practiced civil engineering on various infrastructure projects in Iran before moving to the United States and working for a private engineering firm. He recently acquired his certification for the Storm Water Pollution Presentation Plan and is working on obtaining his Engineer in Training certification and Professional Engineering License.

ORAL COMMUNICATIONS:

Pat Alvarez invited the City Council and residents to the Annual Patriot Day Celebration on September 11, 2022, 7 p.m. at the American Legion Post on South Bradford Avenue. She spoke of the events of 911, the lives lost and the heroes of that day, emphasizing that this day should never be forgotten.

Gino Apicella expressed concerns and frustration about parking and the closure of Santa Fe Avenue in Old Town Placentia.

Donald Sands expressed safety concerns about the one-way street configurations in Old Town and the impacts to residents in the area.

Francisco Miranda owner of El Cantarito Restaurant expressed concerns about the lack of street parking due to the one-way street configuration. He also commented on the decrease in business in the area due to the elimination of on -street parking and offered suggestions for improving parking and traffic flow.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 3 of 8

Rick Smets, Stereo Brewing, spoke in favor of Administrative Use Permits for permanent outdoor dining areas and requested an update on the progress of the adoption of guidelines for permanent structures.

City Clerk McKinnell stated that there were no electronic public comments received by the City Clerk's office.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Smith promoted the 2022 Citizen's Academy beginning on September 24, 2022. For more information those interested should visit the City's website at www.placentia.org Councilmember Green promoted the Heritage parade and festival and commented that volunteers are needed to help out at the event. For more information those interested could call the Community Services Department at (714) 993-8232.

Councilmember Yamaguchi asked if staff could agendize an item to discuss regulations for permanent outdoor dining areas. He also requested an update on proposed plans for Old Town Placentia.

City Administrator Arrula noted that a study session could be scheduled to discuss Business Improvement and Community Facilities Districts. He noted that the City still needs to meet with the business merchants and complete a few more items before bringing the item to the Council.

In response to a question from Councilmember Yamaguchi, Deputy City Administrator Luis Estevez noted that the earliest a study session could be scheduled to discuss the Old Town revitalization project would be December. However, a study session could be scheduled earlier to discuss issues related to just the street closure.

Councilmember Yamaguchi stated that he would defer to fellow councilmembers about a potential date for a study session but would prefer to wait until the data and information is complete.

City Administrator stated that Santa Fe was reopened based on direction from the Council but several other steps and studies are needed before a study session could be scheduled.

Councilmember Yamaguchi reported that he was able to go on a ride along with the Fire Department and tour two fire stations. He commented on the improvements to both stations and commended staff for the excellent work. He thanked the firefighters for their hard work and sacrifices. He also promoted the State of the City event which will be hosted by Mayor Shader on September 29, 2022, 5-7:30 p.m. at the Performing Arts center at El Dorado High School. Those interested can visit the Placentia Chamber of Commerce website at www.PlacentiaChamber.com
Mayor Pro Tem Wanke expressed support for Councilmember Yamaguchi's request to schedule a discussion item about Old Town and the closure of Santa Fe Avenue while more information is gathered.

He commented on the concerns of residents and business owners in Old Town related to Santa Fe closure and reopening. He encouraged further discussion on what would be beneficial for residents and business owners. He also requested that the administrative permit process for permanent outdoor dining be agendized.

Development Services Director Joseph Lambert explained that staff has been working on the administrative approval process, per the Council's direction, and would be returning to Council shortly with a Municipal Code amendment. He noted that the Council had already amended the fee schedule to include the Administrative Use Permit fee. He added that he has been working with Stereo Brewing on their plans.

Based on the comments provided by Development Services Director Lambert, Mayor Pro Tem Wanke noted that the item would not need to be agendized.

Mayor Pro Tem Wanke announced the League of California Cities annual conference on September 7-9, 2022, noting that the City of Placentia is receiving the prestigious Helen Putman award for the City's public/Private partnership with SiFi to bring fiber optic internet to all of the City of Placentia. He also Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 4 of 8

noted that he will be serving as a panelist at the conference relating to infrastructure finance options.

He commended staff for their work in working through the many public works issues related to the project.

Mayor Shader reported that she is preparing for the State of the City and invited all interested individuals to visit PlacentiaChamber.com for more information and tickets. She reported that she attended "Movies in the Park" and the groundbreaking for Santa Angelina Senior Housing Project. She also reported that she was able to participate in a ride -a -long with the Placentia Police Department's gang unit.

1. CONSENT CALENDAR (Items 1.a. through 1.i.):

Motion by Green, seconded by Smith, and carried a (5-0) vote to approve the Consent Calendar items

1.a. through 1.i., as recommended.

1.a. Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)

1.b

1.c.

City Fiscal Year 2021-22 and 2022-23 Registers for September 6, 2022 Check Registers
Fiscal Impact:
1) FY 21/22 - $1,932,166.51
2) FY 22/23 - $2,204,929.66
Electronic Disbursement Registers
Fiscal Impact:
1) FY 21/22 $ 669,574.75
2) FY 22/23 $ 2,593,341.26
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and filed, as recommended)
Additional Service Credit for Military Banner Recognition Program Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve the expansion of the Military Banner Recognition Program to add honorably discharged veterans to the program; and
2) Authorize the City Administrator and/or his designee to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.d. City Response to Grand Jury Report Entitled "Where's the Fire?" Stop Sending Fire Trucks to Medical Calls
Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Review the City's response to the Grand Jury Report; and 2) Direct Staff to submit the letter to the Presiding Judge of the Orange County Grand Jury.
(Approved 5-0, as recommended)

1.e.

Professional Services Agreement with Transtech Engineers Inc., for Engineering Design Services for the Fiscal Year 2022-23 Arterial Roadway Rehabilitation Project
Fiscal Impact:

Expense: $ 214,550.00 Agreement Amount
Available
Budget: $ 250,000.00 Total Proiect Budget
$ 50,000.00 FY 2022-23 CIP Budget (791301-6740)
$ 200,000.00 FY 2022-23 CIP Budget (501301-6740)
Recommended Action: It is recommended that the City Council:

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 5 of 8

1) Award a Professional Services Agreement for Engineering Design Services for the FY 2022-23 Roadway Rehabilitation Project with Transtech Engineering Inc., for an amount not -to -exceed $214,550; and
2) Authorize the City Administrator to approve contract change orders up to 10% of the contract not -to -exceed amount or $21,455; and
3) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.f. Amendment No. 4 To Professional Services Agreement with Biggs Cardosa & Associates, Inc., for Engineering Design Services for the Golden Avenue Bridge Replacement Project
Fiscal Impact:

Expense: $ 182,000.00 Amendment No. 4 to Professional
Services Agreement

1.g.

Available
Budget: $3,018,248.81 Total Available Proiect Budaet
$2,200,000.00 Federal Earmark (331801-6185)
$ 496,328.07 General Fund Developer Fee (331801-6185)
$ 80,849.28 SB 1/Gas Tax Fund (601801-6740)
$ 81,858.55 General Fund CIP (331801-6185)
$ 23,600.00 Measure U Fund (791801-6185)
Recommended Action: It is recommended that the City Council:
1) Approve Amendment No. 4 to the Professional Services Agreement with Biggs Cardosa & Associates, Inc. to extend the term of the agreement for an additional 36 months, and to increase the contract not -to -exceed amount by an additional $182,000; and 2) Approve Resolution No. R-2022-56, a Resolution of the City Council of the City of Placentia, California, authorizing a Budget Amendment in Fiscal Year 2022-23 in compliance with City Charter of the City of Placentia Sections 1206 and 1209 pertaining to appropriations for actual expenditures; and
3) Authorize the City Administrator and/or his designee to execute all the necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)
Purchase of Opticom Emergency Vehicle Traffic Signal Preemption Devices (Phase IV)
Fiscal Impact:

Expense: $ 108,338.13 Total Purchase Price
Available
Budget: $ 110,000.00 FY 2022-23 CIP Budget
(652301-6741 Citywide Traffic Development Impact Fees)
Recommended Action: It is recommended that the City Council:
1) Authorize the City Administrator to approve a purchase order to DDL Traffic, Inc. for the purchase and installation of ten (10) Opticom EVS Traffic Signal Preemption Devices for a not -to -exceed amount of $108,338.13; and
2) Authorize the City Administrator to execute all necessary documents, in a form approved by the City Attorney.
(Approved 5-0, as recommended)

1.h. Tentative Parcel Map No. TPM 2022-123 Pertaining to the Subdivision of an +/- 0.44 Acre Lot Into Three Parcels located at 1451 East Howard Place Within SP -7 (Specific Plan 7) Zoning District
Fiscal Impact: Approximately $23,646 of total development impact fee revenue prior to construction of three new single-family residences.

Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2022-57, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 6 of 8

No. TPM 2022-123 pertaining to the subdivision of property located at 1451 East Howard Place (Assessor's Parcel Number 341-431-01) and making findings in support thereof.
(Approved 5-0, as recommended)

1.i. Tentative Parcel Map No. TPM 2022-126 Pertaining to the Subdivision of an +/- 0.36 Acre Lot Into Two Parcels located at 412 N. Tidland Circle Within SP -7 (Specific Plan 7) Zoning District
Fiscal Impact: Approximately $15,764 of total development impact fee revenue prior to construction of two new single-family residences.

Recommended Action: It is recommended that the City Council:
1) Adopt Resolution R-2022-58, a Resolution of the City Council of the City of Placentia, California, adopting a categorical exemption pursuant to the California Environmental Quality Act (Public Resources Code §§ 21000-21177 and §15000 et seq. of Title 14 of the California Code of Regulations) (CEQA) and Approving Tentative Parcel Map No. TPM 2022-126 pertaining to the subdivision of property located at 412 N. Tidland Circle (Assessor's Parcel Number 341-433-34) and making findings in support thereof. (Approved 5-0, as recommended)

2. PUBLIC HEARINGS: None

3. REGULAR AGENDA:

3.a. Study Session: Proposed Placentia Public Safety Center Financing Options Fiscal Impact: Expense: $10.9 to $20.8 million depending on selected financing structure Revenue: Lease revenue bonds to fund project costs
Recommended Action: It is recommended that the City Council:
1) Receive and file the presentation; and
2) Select Option 1 as the preferred financing structure option; and 3) Direct Staff to assemble a Bond Financing Team to structure a Lease Revenue Bond to finance a portion of the project cost; and
4) Direct Staff to return to the City Council with bond documents to authorize the bond sale
(Approved 5-0, as recommended; Direction was given.)
City Administrator Arrula introduced Deputy City Administrator Luis Estevez who gave a brief report on the Proposed Placentia Public Safety Center Financing Options.

Councilmember Yamaguchi asked what the life expectancy is for the evidence and storage area of the building in relation to the financing term. He noted that he looks forward to the project moving forward.

Deputy City Administrator Luis Estevez stated that the building has a much longer expectancy beyond the life of the financing.

Mayor Pro Tem Wanke inquired about the difference in the bond rates for the three (3) different options. He noted that his preference is to go with the lower rate option.

Finance Director Jennifer Lampman provided the interest rates for the three (3) different options and provided an overview of current economic trends as they relate to the City's finances.

Mayor Shader inquired if the appraisal has been completed on the Chamber property. She also asked what the contingency amount is in the contract. Mr. Estevez responded that an appraisal has been completed and it is expected that the property will sell for that amount. The contingency amount is ten percent.

City Administrator Arrula added that he had spoken with the Design Team and they recommended a ten (10) percent contingency.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 7 of 8

Mayor Shader expressed that she prefers not to carry debt but noted that bonding for a large project is standard practice in other cities with similar projects. She noted the importance of the Public Safety Center. She added that she is not supportive of taking Public Safety or Development funds to pay down the project costs at this time.

Motion by Green, seconded by Smith, and carried a (5-0) vote to approve Option 1.

Mayor Shader asked for clarification and direction on the use of safety impact fees for debt service and development fee negotiations.

Based on Mayor Shader's concerns about debt, Councilmember Green amended his motion.

Councilmember Green amended his motion, seconded by Councilmember Smith to approve Option 1 but not include impact fees in the financing at this time. Motion carried by a (5-0) vote.

CITY COUNCIL/BOARD MEMBERS REQUESTS:

Councilmember Yamaguchi requested that a study session on the Old Town Street Closure be agendized.

Mayor Shader commented that she would like to meet with staff to provide further information prior to a study session. The study session was scheduled for the September 20, 2022 Council meeting.

ADJOURNMENT:

The City Council/Successor Agency/ICDA/PPFA Board of Directors adjourned at 8:25 p.m. in memory of Fred Visconti, Veteran of World War II, Korea, and Vietnam and member of the Veterans Advisory Committee to a regular City Council meeting on Tuesday, September 20, 2022 at 5:30 p.m.

Rhonda Shader, Mayor/Agency Chair
ATTEST:

Robert S. McKinnell, City Clerk/
Agency Secretary
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 6, 2022 Page 8 of 8

PLACENTIA CITY COUNCIL

PLACENTIA CITY COUNCIL ACTING AS SUCCESSOR AGENCY TO THE

PLACENTIA REDEVELOPMENT AGENCY

PLACENTIA INDUSTRIAL COMMERCIAL DEVELOPMENT AUTHORITY

PLACENTIA PUBLIC FINANCING AUTHORITY

REGULAR MEETING MINUTES
September 20, 2022
5:30 p.m. — City Council Chambers
401 E. Chapman Avenue, Placentia, CA

SPECIAL PROCEDURES NOTICE
On March 4, 2020, pursuant to California Government Code Section 8625, Governor Newsom declared a State of Emergency as a result of the threat of the COVID-19 virus.

How to Submit Public Comment
Members of the public may provide public comment in person or comments may be sent for City Council consideration by email to the City Clerk at citvclerk(aplacentia.ora. Please limit submitted comments to 200 words or less. Comments received before or during a Council meeting, until the close of the Oral Communications portion of the agenda, may not be read during the City Council meeting but will be summarized in the public record and are subject to the regular time limitations per speaker. Longer submittals will be included in the public record. If you are unable to provide your comments in writing, please contact the City Clerk's Office for assistance at (714) 993-8231.

Americans with Disabilities Act Accommodation
In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk's Office at citvclerk(aplacentia.ora or by calling (714) 993- 8231. Notification 48 hours prior to the meeting will generally enable City Staff to make reasonable arrangements to ensure accessibility while maintaining public safety. (28 CFR 35.102.35.104 ADA Title II)
Until further notice the City will implement the guidelines of the California Department of Public Health regarding social distancing.

The City of Placentia thanks you in advance for taking all precautions to prevent the spread of the COVID- 19 virus.

CALL TO ORDER: Mayor Shader called the meeting to order at 5:30 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi (late) Wanke, Shader ABSENT: None
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 1 of 11

ORAL COMMUNICATIONS:

Mayor Shader opened Oral Communications for the Closed Session. City Clerk McKinnell stated that the City Clerk's Office had received no public comment for the Closed Session.

The City Council and Boards of Directors recessed to the City Council Caucus Room for the purpose of conducting their Closed Session proceedings.

1. Pursuant to Government Code Section 54956.9(d)(1):

CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Dennis Blake vs City of Placentia

2. Pursuant to Government Code Section 54956.9(d)(1):

CONFERENCE WITH LEGAL COUNSEL — Existing Litigation
Erica Vega vs City of Placentia, et al.

RECESS: The City Council and Boards of Directors recessed to their 7:00 p.m. Regular Meeting.

CALL TO ORDER: Mayor Shader called the meeting to order at 7:00 p.m.

ROLL CALL:

PRESENT: Councilmember/Board Member Green, Smith, Yamaguchi, Wanke, Shader ABSENT: None
STAFF PRESENT:

City Attorney/Authority Counsel Christian Bettenhausen; City Administrator Damien Arrula; Deputy City Administrator Luis Estevez; Police Chief Brad Butts; Fire Department Battalion Chief Jason Dobine; Director of Finance Jennifer Lampman; Director of Community Services Karen Crocker; Director of Development Services Joe Lambert; City Treasurer Kevin Larson; City Clerk Robert McKinnell; Deputy City Clerk Carole M. Wayman
INVOCATION:

Chaplain Charles Frost
PLEDGE OF ALLEGIANCE:

Officer Tiffany Eiley
PRESENTATIONS: None
CLOSED SESSION REPORT:

City Attorney/Authority Counsel Bettenhausen stated that there were two (2) items on the Closed Session agenda, the City Council discussed each of those items, and direction was provided to Staff. He noted that there was nothing further to report.

CITY ADMINISTRATOR REPORT:

City Administrator Arrula introduced three (3) new City of Placentia employees.

Fire Engineer Larry Hogueisson changed careers from elementary education and entered the fire service in 2006 working as a Reserve Firefighter for two years. He then worked as a Firefighter/Paramedic for 10 years, and an Apparatus Engineer for four years. Larry is grateful for the opportunity to work in Placentia and is looking forward to being a productive and contributing member of Placentia Fire and Life Safety.

Police Officer Sergio Mendoza was born and raised in Orange County and graduated from Anaheim High School. After high school, Sergio attended California State University, Fullerton where he majored in Criminal Justice with a minor in Public Administration. Sergio attended the San Bernardino County Sheriff's Academy and recently graduated in the Spring of this year.

Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 2 of 11

Police Officer Daniela Trejo. Daniela attended San Bernardino Valley College and Crafton Hills College and graduated with two associate's degrees, one in Administration of Justice and the other in Social and Behavioral Sciences. Daniela attended the San Bernardino Valley College Police Academy and graduated in January 2022. Prior to coming to Placentia, Daniela worked for the Redlands Police Department as an ID Technician and the Banning Police Department as a Police Assistant.

ORAL COMMUNICATIONS:

Clarissa Serpas, SoCalGas, announced that she is the new Public Affairs Service manager serving Placentia and North and Central Orange County. She stated that she looks forward to working with the Council and residents of Placentia.

Placentia resident Emil Bereczky commented on construction issues related to the SiFi project in his neighborhood.

Raul Davis, owner of Tlaquepaque Restaurant thanked City Administrator Arrula and staff for setting up the outdoor dining in Old Town, cleaning up the homeless encampment on Crowther Avenue and keeping public areas in the City clean. He commented on efforts to make Old Town Placentia vibrant and an area that people will want to visit. He also spoke on the opportunities that new developments in the area have provided.

Placentia Clementine resident Kevin McGann commented on the reopening of Santa Fe and expressed opposition to the one-way street configuration and the article in the Voice of OC. He urged the Council to reopen Santa Fe completely.

Placentia resident Aaron Mills expressed appreciation for the Pickle Ball courts at Tuffree Hill Park. He spoke of the opportunities for neighbors to meet each other and enjoy a fun sport. He expressed appreciation to staff and the Council for meeting the need.

City Clerk McKinnell read an electronic comment that was received by the City Clerk's office from Rosalina Davis expressing support for the revitalization of Old Town Placentia, the closure of Santa Fe Avenue and outdoor dining.

City Administrator Arrula noted that he had met with School Superintendent Dr. Matthews to identify additional areas for pickle ball courts and will be reporting back to the Council shortly.

CITY COUNCIL/BOARD MEMBER COMMENTS:

Councilmember Yamaguchi reported that he attended the Cal Cities conference with fellow Councilmembers and attended several informative training sessions.

Mayor Pro Tem Wanke reported that he attended the League of California Cities conference and served as a panelist on an Innovative Infrastructure Financing session. He also noted that he attended SB 1383 procurement and other training sessions.

Councilmember Green promoted the upcoming HEART clinic for pets and directed interested persons to the website at Heart4Pets.org. He reported that he attended the League of California Cities conference where the City received the Helen Putnam award. He added that City Administrator Arrula had spoken at the conference about the City's efforts regarding homelessness and noted that the session was packed and well received. He announced that he attended the funeral of Fred Visconti and presented certificates of recognition to the family on behalf of the City.

Councilmember Smith promoted the upcoming State of the City Event which will be hosted by Mayor Shader on September 29, 2022, 5-7:30 p.m. at the Performing Arts center at El Dorado High School.

Those interested can visit the Placentia Chamber of Commerce website at www.PlacentiaChamber.com Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Page 3 of 11

He reported that he also attended the League of California Cities conference and participated in many informative and instructive sessions. He also noted that he participated in the Cowabunga event hosted by the Rotary Club and commented on their many contributions to non-profit organizations. He expressed appreciation to staff for assisting in the event. He promoted the Love Placentia event scheduled for April 22, 2023 and directed individuals to visit www.LovePlacentia.com for more information.

Mayor Shader announced that she, City Administrator Arrula and Deputy City Administrator Estevez also recently attended the International City Manager's Association conference and shared information about the City's Fire Department model. She commented about the benefits of sharing knowledge and information with fellow city constituents. She also thanked Aaron Mills for his role in Pickleball Court efforts and noted that Measure U monies have assisted residents in many ways. She also reported that she recently attended the Old Town merchants association meeting and the Citizens Academy kick-off session. She promoted the 10 -week Citizens Academy and encouraged residents to participate. She also reported that she participated in the Cowabunga event sponsored by the Rotary Club. Lastly, she promoted the Military banner program noting that the City recently expanded the program. She encouraged those interested in the program to visit the City's website at www.Dlacentia.ora

1. CONSENT CALENDAR (Items 1.a. through 1.h.):

Councilmember Yamaguchi noted his recusal on item 1.e. due to a conflict of interest. Mayor Shader pulled Items 1.c. and 1.h. for further discussion. Motion by Shader, seconded by Wanke, and carried a (5-0) vote to approve the balance of Consent Calendar items, as recommended.

1.a.

1.b.

Consideration to Waive Reading in Full of all Ordinances and Resolutions Fiscal Impact: None
Recommended Action: Approve
(Approved 5-0, as recommended)
City Fiscal Year 2022-23 Register for September 20, 2022 Check Register
Fiscal Impact: $1,317,963.98
Electronic Disbursement Register
FiscalImgact: $ 989,953.32
Recommended Action: It is recommended that the City Council:
1) Receive and file
(Received and filed, as recommended)

1.c. Making the Legally Required Findings to Continue to Authorize the Conduct of Remote "Telephonic" Meetings During the State of Emergency Fiscal Impact: None
Recommended Action: It is recommended that the City Council:
1) Approve Resolution R-2022-59, a Resolution of the City Council of the City of Placentia, California, making the legally required findings to continue to authorize the conduct of remote "telephonic" meetings during the state of emergency. (Approved 4-1, as recommended, Shader voted No)
Mayor Shader pulled 1.c. to record a "no" vote on this item. Motion by Green, seconded by Wanke, and carried a (4-1) vote to approve Item 1.c. as recommended.

1.d. FY 2022-23 First Quarter Budget Report
Fiscal Impact:

Fund Revenues
(Including Transfers -In)
General Fund
Special Revenue
Capital Projects
Enterprise Funds
Internal Service Fund
Total
$ 8,886,245
$ 2,333.430
$ 3,843.000
$ 0
$ 75,500
$ 15,138,175
Placentia City Council/Successor Agency/ICDA/PPFA Agenda, September 20, 2022 Appropriations
(Including Capital
& Transfers -Out)
$ 8,761.809
$10,235,130
$ 3,843,919
$ 0
$ 75,500
$ 22,916,358

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Placentia City CouncilSeptember 5, 2023

Placentia City Council
September 5, 2023